Senior Manager of Business and Operations

OHB System AG; San Jose (CA); On-site; USD 94,860 - 100,440; Full time

Benefits offered by this job

Comprehensive benefits package

30-35% of base salary

Job summary

San Jose State University is seeking a Senior Manager of Business and Operations for their Moss Landing Marine Laboratories. This role involves overseeing budgets and daily operations. The ideal candidate has a Bachelor’s degree and at least three years of management experience. Responsibilities include conducting financial analysis and ensuring compliance with policies. The position offers a competitive salary ranging from $8,500 to $9,000 per month, along with a comprehensive benefits package.

Qualifications

• Minimum three years of management experience required.
• Four years of budget experience, including projections and analysis.
• Experience with SJSU financial systems or similar is preferred.

Responsibilities

• Oversee and manage MLML budgets across multiple funding sources.
• Ensure compliance with CSU and SJSU financial policies.
• Supervise staff and manage personnel processes.

Skills

Communication Skills

Strategic Thinking

Budget Analysis

Process Improvement

Education

Bachelor's Degree

Tools

Google Suite

Microsoft Office Suite

Job description

Job Summary

Moss Landing Marine Laboratories (MLML) is seeking a Senior Manager of Business and Operations to join our tight knit dynamic team! Located in Moss Landing, at the heart of the Monterey Bay, MLML empowers marine scientists through hands‑on, interdisciplinary training and research. Reporting to the Executive Director of Moss Landing Marine Laboratories, the Senior Manager of Business and Operations provides high‑level oversight of budgets, personnel, and operations across multiple funding sources, including state, research foundation, and auxiliary funds. The role works closely with the College of Science and SJSU main campus partners to optimize resources and support strategic initiatives.

Key Responsibilities

• Oversee and manage MLML budgets across multiple funding sources
• Conduct financial analysis, forecasting, and reporting
• Ensure compliance with CSU and SJSU financial policies
• Manage daily operations to support faculty, staff, and students
• Improve workflows and implement process improvements
• Coordinate facilities, space utilization, and special events
• Supervise staff and manage personnel processes
• Lead hiring, onboarding, and performance management
• Serve as liaison with University Personnel and foundations

Knowledge, Skills & Abilities

• Ability to communicate with constituents in a professional and respectful manner
• Ability to communicate effectively with a diverse community of faculty, staff, students, and external stakeholders
• Ability to read, analyze, and interpret technical concepts, reports, and legal documents
• Ability to think strategically and support the MLML Executive Director in recommending policy or procedural decisions
• Ability to interpret a variety of instructions in written, oral, diagram, or schedule form
• Ability to develop, recommend, and implement improvements to fiscal and personnel processes
• Ability to maintain relationships with customers, solicit feedback, and improve services and workflow efficiency
• Ability to prepare and present analysis of budget, enrollment, planning, and related data
• Ability to initiate and implement plans to solve problems in complex situations with limited standardization
• Ability to work cooperatively as a member of the MLML management team with Dean's office leadership to achieve agreed upon goals and objectives
• Ability to recommend initiatives and changes to improve quality and services for MLML and the college
• Ability to develop, communicate, and maintain guidelines and procedures to support the functions of MLML and the college, while operating as part of a team
• Ability to think strategically and support leadership in policy and procedural decisions
• Ability to train staff on processes related to budget, personnel, facilities, and operations
• Ability to prepare reports, track progress, and ensure accuracy and timeliness of operations
• Ability to document financial reporting policies and procedures
• Ability to plan trainings and monitor staff performance

Required Qualifications

• Bachelor's degree
• Three (3) years of manager experience
• Experience with Google Suite and Microsoft Office Suite
• Four (4) years of budget experience including budget projections and analysis

Preferred Qualifications

• Post-Baccalaureate
• Five (5) years of manager experience
• Experience with SJSU financial systems or similar (PeopleSoft, data warehouse, CHRS, etc.)

Compensation

Classification: Administrator II

Anticipated Hiring Range: $8,500/month - $9,000/month

CSU Salary Range: $5,053/month - $16,221/month

The final hiring salary will be commensurate with experience.

Benefits

San Jose State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Background Check Requirement

Satisfactory completion of a background check (including a criminal records check) is required for employment.

Equal Employment Statement

San Jose State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San Jose State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self‑disclose. San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.