Senior Manager GBS Payroll

Adidas; Portland (OR); On-site; USD 90,000 - 150,000; Full time

Benefits offered by this job

Health insurance

401k

Job summary

Adidas Portland, OR is seeking a senior payroll leader responsible for accurate payroll execution, tax compliance, and data accuracy for North America. You will guide a team of payroll specialists, standardize processes, and coordinate with HR and Finance to deliver timely payroll across multi-jurisdictions.

The role requires strong accounting knowledge, SAP-HR experience, and a global mindset. Hybrid work with in-office presence is expected in Portland, OR.

Qualifications

• Bachelor's degree in a related field is required.

Responsibilities

• Oversee accurate payroll taxes filings across USA and Canada.
• Lead and develop payroll specialists team to meet deadlines.
• Develop and implement processes to improve efficiency and standardization.
• Collaborate with HR and Finance on payroll projects and system improvements.
• Manage relationships with external payroll vendors and consultants.

Skills

Leadership

Communication

Team player

Analytical thinking

Pressure management

HR systems knowledge

Customer focus

Global mindset

Budgeting knowledge

Education

Bachelor's degree

Tools

SAP-HR

MS-Office

Job description

Purpose & Overall Relevance for the Organisation:

Responsible for managing accurate payroll execution, payroll process consistency and payroll data accuracy with a focus on payroll accounting and taxes for North America. Responsible for compliance with Federal, State and local regulations, laws and standards as well as customer satisfaction for payroll delivery.

Key Responsibilities:

• Ensure the accurate and timely filing of payroll taxes, payments, and other statuary information requests in multiple jurisdictions (USA and Canada). Identify solutions for routine payroll-related issues and organization of team to meet rigid payroll deadlines.
• Lead, direct, evaluate and develop a team of payroll specialists to ensure that the strategic priorities are effectively implemented.
• Develop, implement, and recommend processes and procedures to create efficiency and standardization. Maintains complete and accurate policy and procedure documentation.
• Actively participate in HR Projects and lead projects related to payroll, payroll processes and payroll systems, continuously driving improvement.
• Collaborate with the corporate tax on all payroll tax related matters and with accounting related to month end process.
• Responsibility for delivering processing of biweekly, monthly, quarterly and year end activities, including balancing, reporting, administering W2, W2-C, T4s, RTL1s.
• Ensures all payrolls, accounting and auxiliary system requirements are met regarding tax set-up, tax deposits, tax filing, yearend reconciliations. Ensures compliance with all applicable federal, state, and local tax regulations as well as wage and hour laws.
• Ensure timely communication of changes to payroll policies, procedures, and regulations to employees and stakeholders.
• Act as the subject matter expert to ensure that the compliance risk for all relevant regulations, laws and employment standards is adhered to. Stay current on changes to payroll processing policies, internal procedures, and software updates.
• Ensure appropriate handling for inbound & outbound international employees including shadow payroll when required
• Process reports for internal management and external audit requests, including biweekly and quarterly reporting, re-classing and analysis to the Finance Team.
• Respond to more complex, escalated enquiries from team members and resolve difficult enquiries from and recommend solutions for Rewards Experts, HR Partner, Finance, and employees
• Manage on-going relationships with external suppliers and consultants (e.g. payroll and system consultants, tax authorities, etc.) to include selected vendors, managing contracts and ensuring satisfactory service standards

Key Relationships:

• HR Rewards Partners
• HR Directors & Business Partners
• Global GBS H2R Payroll partners
• Finance (Controlling, Financial Shared Service Centre, Group Taxes)
• Tax authorities
• Insurance companies
• External payroll and tax consultants

Knowledge, Skills and Abilities:

• Management and communication skills
• Self-motivated and team player
• Enthusiastic and result driven
• Ability to work under pressure as well as prioritizing
• Analytical and detailed oriented work style
• Willingness to continuously broaden and deepen HR System knowledge
• Strong customer focus and service minded
• International and continuous improvement mind-set
• Excellent knowledge of accounting and budget procedures
• At adidas we offer a Hybrid work policy which requires attendance in the office Monday through Thursday, with the flexibility to work remotely on Friday each week. For work requiring a high degree of collaboration or an in-person presentation, in-office attendance is required even on Friday.

Requisite Education and Experience / Minimum Qualifications:

• Bachelor's degree required
• 8+ years of work experience in the field of payroll administration
• 2+ years managerial experience
• High level of affinity to and experience with Business computing solutions, ideally with SAP-HR
• Experience working in an international company
• Willingness to travel if required
• Excellent knowledge of MS-Office applications
• Experience in leading and managing Teams

• adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We actively encourage individuals with disabilities to apply and will provide reasonable accommodations throughout the recruitment process. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an Equal Opportunity Employer.
• adidas offers robust and progressive medical, including HSA (Health Savings Account) with employer funding or FSA (Flexible Spending Account) options, dental, vision, prescription drug coverage, adoption, with surrogate and fertility support, short and long-term disability, and basic life and AD&D insurance, which can be supplemented with employee-paid coverage. Employees are able to enroll in adidas' 401k plan and Stock Purchase Plan with employer match. Full-time employees are eligible for education assistance and generous Leave policies including 12 weeks of paid parental leave.
• Employees are eligible to earn an annual bonus based on both company and personal performance. Employees accrue prorated flexible time off in the amount .4388 hours per day that increases with years of service, twelve paid holidays throughout the calendar year and Service Time Off during milestone years.
• At adidas we offer a Hybrid work policy which requires attendance in the office Monday through Thursday, with the flexibility to work remotely on Friday each week. For work requiring a high degree of collaboration or an in-person presentation, in-office attendance is required even on Friday. The working location of this position is Portland, OR.
• Though our teammates hail from all corners of the world, our working language is English.