Senior Manager - Board Governance

BMO; San Rafael (CA); On-site; USD 120,000 - 250,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

Accident and life insurance

Retirement savings plan

Job summary

BMO Financial Group in California seeks an experienced governance professional to support legal counsel and Board activities. You will implement process improvements, coordinate Board and Committee meetings, maintain records, and ensure accurate, timely messaging to stakeholders.

You will serve as a trusted advisor to senior leaders, manage sensitive information, monitor milestones and budgets, and help drive strategic initiatives in a high‑stakes, fast‑paced environment.

Qualifications

• 7+ years of relevant experience in finance, risk management, legal or compliance.
• Proficient knowledge of the business and regulatory environment.
• Law degree preferred with focus on corporate, securities or tax law.
• Ability to influence stakeholders and drive collaborative work.
• Data-driven decision making and analytical problem solving.

Responsibilities

• Supports legal counsel with administrative and governance tasks.
• Leads and coordinates Board and Committee meeting activities and materials.
• Maintains corporate records and registrations.
• Coordinates internal audits and compliance procedures.
• Acts as trusted advisor to senior leaders for strategic initiatives.
• Monitors milestones and project expenses to stay on budget.
• Manages sensitive bank information and mitigates risk.

Skills

Verbal & written communication skills

Analytical and problem solving

Influence

Collaboration & teamwork

Data driven decision making

Ambiguity management

Education

Law degree (preferred)

Tools

Global Entity Management System (GEMS)

Job description

Location

Address: 320 S Canal Street

Job Summary

Provides services in support of legal counsel. Participates in the implementation of improvement opportunities to contribute to the effective and efficient operations of the business. Builds productive relationships with legal counsel, Board and Committee members, and delivers exceptional administrative service through responsive, accurate and knowledgeable support. Acts as a trusted advisor to senior leaders for making business decisions and implementing strategic initiatives. Acts as a subject matter expert for internal/external stakeholders. Participates the development and distribution of tailored messaging. Reviews technical procedures for all key processes including those pertaining to the Board of Directors, Committees and Shareholder Services, and implement process improvements, as required. Leads the execution of operational programs; assesses and adapts as needed to ensure quality of execution. Manages timeline of activities and monitors calendar of scheduled appointments and meetings. Maintains corporate records and registrations. Plans, attends and executes allocated Board and Board Committee meetings, including review and coordination of agendas with various stakeholders, coordination of the allocated Board and Board Committee meeting material mailing process, meeting minutes scribing, follow-up trackers, matter submission, management proxy circular, coordination of volunteers roles and medical staff allocation Prepares correspondence, reports and other documents as required. Develops and maintains filing systems; ensures business/ operational reports, forms and other documentation, paper or electronic, are readily available. Coordinates all internal/ external audits and provides process and research support, such as personal property security and corporate searching. Maintains BMO Corporate Governance website and certifies accuracy of portfolio information in Global Entity Management System (GEMS). Certifies completion of compliance procedures, legal documents, and documentation to support various transactions. Coordinates internal funding transactions. Provides insider reporting information, including ensuring insider filing requirements and controls, and monitors the exercising of stock options as required. Supports the management of projects and transactions by monitoring progress against key milestones and monitoring project expenses to ensure on budget. Handles sensitive/ confidential Bank information while minimizing risk. Operates effectively in a high stress environment with constantly changing expectations. Builds effective relationships with internal/external stakeholders. Privy to sensitive and confidential Bank Matters which may impact the Bank’s reputational risk. Operates at a group/enterprise-wide level and serves as a specialist resource to senior leaders and stakeholders. Applies expertise and thinks creatively to address unique or ambiguous situations and to find solutions to problems that can be complex and non-routine. Implements changes in response to shifting trends. Broader work or accountabilities may be assigned as needed.

Qualifications

• Typically 7+ years of relevant experience in finance, risk management, legal or compliance.
• Proficient knowledge of the business and regulatory environment.
• Law degree preferred with focus on corporate, securities or tax law.
• Seasoned professional with a combination of education, experience and industry knowledge.
• Verbal & written communication skills - In-depth / Expert.
• Analytical and problem solving skills - In-depth / Expert.
• Influence skills - In-depth / Expert.
• Collaboration & team skills; with a focus on cross-group collaboration - In-depth / Expert.
• Able to manage ambiguity.
• Data driven decision making - In-depth / Expert.

Salary and Pay

Salary: $120,000.00 - $250,000.00

Pay Type: Salaried

The above represents BMO Financial Group’s pay range and type. Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure.

Salaries for part-time roles will be pro-rated based on number of hours regularly worked.

For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards.

Benefits

BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world. As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs from in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset. To find out more visit us at http://jobs.bmo.com/us/en

BMO is a leading bank driven by a single purpose: to Boldly Grow the Good in business and life. Everywhere we do business, we’re focused on building, investing and transforming how we work to drive performance and continue growing the good.

Who we are We’re proud to be fueling growth and expanding possibilities for individuals, families and businesses. More than 12 million customers count on us for personal and commercial banking, wealth management and investment services. As the 8th largest bank in North America by assets, we provide personal and commercial banking, wealth management and investment services to more than 12 million customers. In Canada, the United States and across the globe, we’ll continue to build, invest and transform to drive performance that serves the good that grows.

Equal Opportunity Statement

BMO is proud to be an equal employment opportunity employer.

We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics.

We also consider applicants with criminal histories, consistent with applicable federal, state and local law.

BMO is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to [e-mail] and let us know the nature of your request and your contact information.