Senior Management Analyst - Probation Department

County of San Mateo; California; Sur place; USD 110 000 - 150 000; Plein temps

Résumé du poste

County of San Mateo seeks a Senior Management Analyst to deliver high-level operational analysis, data management, and program oversight across Adult, Juvenile, and Institution services. The role links data to executive decisions, drives efficiency, and ensures regulatory compliance, measuring program success.

The ideal candidate will have a bachelor’s degree in a related field, five years of municipal government analytics, and proficiency with Power BI and MS Office.

Qualifications

• Bachelor’s degree in business or public administration, economics, planning, finance, or related field.
• Five years of professional administrative and analytical experience in municipal government.
• Proven expertise in Power BI and Microsoft Office.

Responsabilités

• Develops and implements goals, objectives, policies, procedures, work standards, and administrative control systems.
• Plans, coordinates, and oversees complex programs and initiatives, including regulatory compliance; coordinates with agencies as needed.
• Coordinates and performs professional-level administrative work in budget development, financial administration, and reporting; HR, grants, purchasing, contracts, analysis.
• Develops and standardizes procedures to improve efficiency and reduce costs; monitors workload and systems; recommends improvements.
• Administers program budgets, including cost containment and grant disbursement.
• Conducts analytical and operational studies; evaluates alternatives and supports implementation of changes.
• Provides staff support and prepares comprehensive studies, surveys, and reports for boards and committees; presents information.

Connaissances

Analytical ability

Public sector experience

Budgeting expertise

Formation

Bachelor's degree in business/public administration/economics/planning/finance or related field

Outils

Power BI

Microsoft Office

Description du poste

The San Mateo County Probation Department is currently seeking well-qualified candidates for the position of

Senior Management Analyst

The Probation Department is seeking a skilled Senior Management Analyst to provide high-level operational analysis, data management, and program oversight. This position serves as a strategic link between data and executive decision-making, helping to drive departmental efficiency, ensure regulatory compliance, and measure the success of programs across Adult, Juvenile, and Institution services.

The Senior Management Analyst will be responsible for planning, overseeing, and delivering diverse administrative, analytical, and workflow support. These responsibilities include evaluating current practices and procedures, proposing enhancements to organizational, operational, policy, and procedural aspects, conducting needs analysis, feasibility studies, and program evaluations for designated projects. Additionally, the position involves developing, summarizing, and maintaining administrative and fiscal records, fostering collaborative relationships among County departments, and serving as a liaison with various community, public, and regulatory entities. The Senior Analyst will receive direction from assigned supervisory or management personnel, and the role may involve the direct and general supervision of professional, technical, and office support staff.

Senior Management Analysts support Department management staff, and they also serve as a professional-level resource for organizational, budgetary, managerial, legislative, and operational analyses and studies. The successful candidate will play a critical role in the Department’s performance management, including enhancing the use of performance data to effectively manage programs and services, implementation of Countywide administrative/fiscal improvements, and the mechanism for providing transparency to the residents of San Mateo County.

The Senior Management Analyst will direct and participate in advanced administrative and operational activities related to assigned work section or program area specialty. The role requires the use of independent judgment and the application of extensive knowledge of government finances, accounting, and Department programs and organizations in meeting a wide variety of complex problems involving continual public, intergovernmental, and interdepartmental relations.

The Ideal Candidate will possess:

• A bachelor’s degree in business or public administration, economics, planning, finance, or a related field.
• Five years of increasingly responsible professional administrative and analytical experience in municipal government, including experience in budget, strategic planning, policy analysis, and organizational development.
• Proven expertise in utilizing systems such as Power BI and Microsoft Office.

NOTE: The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies.

Duties may include, but are not limited to the following:

• Develops and implements goals, objectives, policies, procedures, work standards, and administrative control systems.
• Plans, designs, coordinates, implements, promotes, and oversees the complex programs, projects, and initiatives, including legal and regulatory compliance; coordinates with private businesses and governmental agencies regarding the program as needed.
• Coordinates, oversees, and performs professional-level administrative work in such areas as budget development, financial administration and reporting, human resources, grants, purchasing, loan and contract administration, management, regulatory and legislative analysis, public information, and program evaluation.
• Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of operations and service delivery methods and procedures in order to maximize funding and minimize costs; assesses and monitors workload and administrative and support systems; identifies opportunities for improvement and develops related recommendations.
• Develops and administers program budgets, including cost containment and grant funds disbursement.
• Conducts a variety of analytical and operational studies regarding departmental and program activities; evaluates alternatives, makes recommendations, and assists with the implementation of procedural, administrative, and/or operational changes after approval.
• Provides responsible and complex staff assistance, technical and administrative support, and professional and highly technical expertise to Agency staff, boards, committees, and member agencies; researches, prepares, and presents comprehensive professional, technical, fiscal, and administrative studies, surveys, and reports; develops agenda items for board(s) and committee meetings; reviews agenda items prepared by others as assigned; presents information to the board(s).
• Serves as a liaison with employees, public, and private organizations, community groups, and other organizations; provides information and assistance to the public regarding the assigned programs and services; receives and responds to complaints and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions.
• Directs, monitors, and evaluates the work of assigned consultants, contractors, and/or grantees according to Agency's standards and pertinent agreements/contracts; develops appropriate contract language; provides clear, concise, and consistent direction; acts as the primary resource and representative to consultant, contractor, and/or grantee regarding administrative and operational policies, procedures, and guidelines.
• Participates in the development and reporting of alternate funding sources and ensures that County, state, federal, and funding agency, County accounting and reporting requirements, and applicable laws, regulations, and professional accounting practices are met.
• May participate in the selecting, training, motivating, and evaluating assigned staff; provides or coordinates staff training; works with employees to correct deficiencies.
• Directs the work activities of assigned personnel; prioritizes and coordinates work assignments; reviews work for accuracy; recommends improvements in workflow, procedures, and use of equipment and forms.
• Performs other duties as assigned.

TENTATIVE RECRUITMENT SCHEDULE

Final Filing Date: Tuesday, November 17, 2026, 11:59 PM PST

Application Screening: November 30 – December 4, 2026

In‑Person Civil Service Panel Interviews: December 16 and/or 17, 2026