Senior Loan Booking & Funding Specialist

Seacoast Bank; Florida; On-site; USD 70,000 - 100,000; Full time

Job summary

Seacoast Bank is seeking a Senior Loan Booking & Funding Specialist to manage booking and funding across loan types, including complex structures, ensuring data quality and compliance with Bank policies. You will support the core loan and investor accounting systems for Fannie Mae delivery, address errors, and process funded loans from participating banks.

The role requires 7+ years in banking with 5+ years in mortgage servicing, strong communication, and knowledge of Fannie Mae servicing

Qualifications

• 7+ years general banking experience, incl. 5+ years in mortgage/commercial/consumer loan servicing.
• Specific knowledge of loan booking and servicing policies, procedures and regs.
• Strong knowledge of Fannie Mae Servicing Guide requirements and investor setup/reporting.
• Excellent written and verbal communication.
• Able to work independently with initiative.
• Attention to detail is essential.
• PC proficiency and MS Office Suite; transferable skills to other software.
• Loan servicing experience with IBS Core systems.
• Flexible schedule including weekends and occasional off-hours.

Responsibilities

• Book and fund new loans, including extensions/modifications, using various loan origination systems or manual processes.
• Book participated and syndicated loans and handle file maintenance for modifications.
• Process draws and funding requests from participating banks.
• Balance and post loans to servicing and investor accounting systems for Fannie Mae delivery, ensuring data integrity.
• Research variances and respond to investor inquiries and audits.
• Provide guidance and training to users of loan systems/operations.
• Assist with onboarding issues affecting borrower billing/remittance.
• Collaborate with Lending, Branch and Residential teams to deliver excellent customer service.

Skills

Banking experience

Mortgage servicing

Fannie Mae servicing knowledge

Communication skills

Initiative

Attention to detail

PC proficiency

Loan systems knowledge

Tools

IBS Core systems

Microsoft Office

Job description

JOB SUMMARY:

The Senior Loan Booking & Funding Specialist books all loan types including complex loan structures adhering to data quality guidelines and protocols to ensure the core loan system and investor accounting systems for Fannie Mae delivery are accurate noting and correcting any errors or inconsistencies found. The Specialist processes funding requests including participated and/or syndicated loans.

JOB SUMMARY:

The Senior Loan Booking & Funding Specialist books all loan types including complex loan structures adhering to data quality guidelines and protocols to ensure the core loan system and investor accounting systems for Fannie Mae delivery are accurate noting and correcting any errors or inconsistencies found. The Specialist processes funding requests including participated and/or syndicated loans. Responsible for ensuring loan packages are received are executed in accordance with Bank policies, procedures, and regulatory compliance guidelines. Perform balancing functions for general ledger accounts including ability to research outages. This role provides guidance to other associates, documents procedures, researches and corrects issues. Implicit in the role is being a collaborative team player with strong customer service and communication skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Ability to book and fund assigned new loans, including extensions, modifications, conversions, and renewals, using various loan origination systems or handbooks loan if necessary. Balance and process monetary transactions.
• Book participated and syndicated loans as well as specialty finance loans including file maintenance for modifications, extensions, etc.
• Process draws and request funding from participating banks.
• Book closed loans accurately into servicing and investor accounting systems for Fannie Mae delivery. Validate loan data integrity including note rate, UPB, product type, terms, MI coverage, and delivery commitments. Verify escrow, payment schedules, ARM parameters, and investor codes. Ensure accurate loan boarding to the servicing system post-funding. Resolve onboarding issues that impact borrower billing or remittance. Research and resolve variances and investor inquiries. Support audits, servicing reviews, and quality control findings. Maintain compliance with Fannie Mae Servicing Guides and internal policies. Partner with Servicing to resolve onboarding issues that impact borrower billing or remittance.
• Perform necessary tracking and all follow-up activities required. Work closely with other loan personnel to ensure accurate and timely booking of new loans.
• Assist co-workers with daily work and carry out other duties and responsibilities as requested.
• Communicate with line personnel all missing information needed for booking.
• Process loan transfers per procedures.
• Balance general ledger accounts, including but not limited to Loan Control following procedures for each account and performing any necessary research and corrections.
• Answer external customer and in-house inquiries regarding all loan functions, always keeping customer service a priority.
• Provides assistance, guidance and training for users of loan systems/operations and coordinates with Team Lead to communicate system changes or problems to all areas of lending and customer service personnel involved.
• Receives faxes/emailed requests for commercial loan revolving line draws, verifies availability of funds and processes draws.
• Assists with the creation and testing of systems, procedures and reports to control, balance and monitor accuracy of the loan system database and general ledger accounts.
• Answers external customer and in-house inquiries regarding all Booking/Funding Department functions, including those that are unusual and complex in nature while maintaining superior customer service.
• Process loan extensions, due date changes and loss mitigation modifications.
• Provides written correspondence to customer inquiries as applicable.
• Assist in the development, writing and maintenance of functional procedures, forms, audit, and compliance follow up.
• Participate in special Department projects and perform other department tasks as assigned.
• Support a quality partnership with Lending, Branch and Residential personnel to deliver superior customer service. Adhere to the highest legal and ethical standards applicable to our industry while observing both the spirit and letter of all government regulations and laws and Bank policies and procedures.
• Adheres to the highest legal and ethical standards applicable to our industry while observing both the spirit and letter of all government regulations and laws, and bank policies and procedures.
• Ensure adherence to AML/BSA requirements, operational procedures, audit procedures, risk/control expectations, dual control, security, Business Continuity, and all other regulated banking requirements.
• Specific knowledge of credit related regulations.
• Adhere to Seacoast Bank’s Code of Conduct.

EDUCATION and/or EXPERIENCE:

• 7+ years general banking experience, including 5+ years’ experience in mortgage, commercial and/or consumer loan servicing and/or documentation.
• Specific knowledge of loan booking and servicing related policies, procedures and regulations
• Strong Knowledge with Fannie Mae Servicing Guide requirements and investor setup and reporting.
• Demonstrate excellent communication (written and verbal) and interpersonal skills.
• Able to work independently and exercise a high degree of initiative.
• Attention to detail
• PC Proficiency in Desktop and or Laptop devices as well as Microsoft Office Suite software. Ability to transfer skills to other software programs.
• Loan Servicing experience with IBS Core systems.
• Flexible schedule required with ability to work during hours of operations, including weekends and occasional non-bank operational hours.

The Statements above are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of responsibilities, duties, and skills. Because these statements are general, the job description is used for a variety of purposes including job evaluations; performance appraisals; recruitment; etc. All Associates are required to adhere to the highest legal and ethical standards applicable to our industry, while observing both the spirit and letter of all government regulations, laws and bank policies and procedures.