Senior Litigation Secretary & Administrative Specialist

Baker McKenzie; Los Angeles (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

Baker McKenzie in Los Angeles seeks an experienced legal secretary to provide high-level secretarial, administrative, and litigation support to attorneys. The role requires proactive prioritization, accuracy under pressure, and exceptional client service in a fast-paced environment.

Responsibilities include calendar management, travel planning, billing support, document preparation, and discovery coordination, with strong proficiency in MS Office and legal software.

Qualifications

• High School Diploma or equivalent required; Secretarial or Administrative degree preferred.
• Minimum 8–10 years of legal secretarial experience, preferably supporting litigation attorneys.
• Experience with trial preparation and court filing procedures.
• Proficiency in Microsoft Word, Excel, and PowerPoint; familiarity with document management systems.

Responsibilities

• Manage attorneys' calendars, including complex scheduling and coordination of meetings.
• Follow up on meeting action items and ensure timely completion of deliverables.
• Schedule and organize complex activities such as meetings, seminars, and travel arrangements.
• Process and manage vendor invoices and related administrative documentation.
• Prepare expense reports, check requests, billing support, time entries in Intapp Time, mail distribution, and other administrative tasks.
• Organize and prioritize high volumes of emails, phone calls, and requests for information.
• Respond to information requests with professionalism and discretion.
• Prepare, edit, proofread, and format correspondence, memos, presentations, reports, and client materials.

Skills

Microsoft Word

Excel

PowerPoint

Communication

Proofreading

Time management

Education

High School Diploma or equivalent

Secretarial or Administrative degree

Tools

iManage

Intapp Time

Intapp Open

Chrome River

Job description

Baker McKenzie in Los Angeles seeks an experienced legal secretary to provide high-level secretarial, administrative, and litigation support to attorneys. The role requires proactive prioritization, accuracy under pressure, and exceptional client service in a fast-paced environment.

Responsibilities include calendar management, travel planning, billing support, document preparation, and discovery coordination, with strong proficiency in MS Office and legal software.