Senior Legal Secretary & Operations Coordinator

City of Atlanta, GA; Atlanta (GA); On-site; USD 41,000 - 55,000; Full time

Job summary

The City of Atlanta Law Department seeks a Legal Secretary IV to provide administrative and legal support to the Operations Division in Atlanta, GA. Responsibilities include preparing letters and memos, managing filings, and coordinating meetings and travel.

The role requires strong MS Office skills, fast typing, and familiarity with legal terminology. Salary ranges from $40,945 to $55,000, with typical city government benefits and a structured clerical career ladder.

Qualifications

• Knowledge of basic administrative and/or office tasks.
• Knowledge of legal terminology.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Typing at least 50 words per minute.
• Ability to maintain files and manage document flow.

Responsibilities

• Create or set up matters in Legal Files and support team in time input.
• Update and track matters using matter management tools.
• General filing.
• Prepare reports and PowerPoint presentations.
• Create, update, index, and manage documents and correspondence.
• Answer general phone calls and route inquiries.
• Manage conference room schedules.
• File legal documents with courts.
• Provide coverage for front desk/receptionist area.
• Administer procedures regarding service of process.
• Handle mail pickup, sorting, distribution.
• Schedule meetings and depositions.
• Coordinate travel and reimbursements.
• Coordinate with Legal Operations Team on vendor invoices including ATL Cloud.
• Take notes during meetings.
• Draft letters, memos, emails.
• Print agendas for Atlanta City Council Committee meetings.
• Draft agendas for team, client, and division meetings.
• Other duties as assigned.

Skills

Office administration

Legal terminology

Microsoft Office (Word, Excel, PowerP

Typing speed 50 WPM

Basic arithmetic and verbal skills

Job description

The City of Atlanta Law Department seeks a Legal Secretary IV to provide administrative and legal support to the Operations Division in Atlanta, GA. Responsibilities include preparing letters and memos, managing filings, and coordinating meetings and travel.

The role requires strong MS Office skills, fast typing, and familiarity with legal terminology. Salary ranges from $40,945 to $55,000, with typical city government benefits and a structured clerical career ladder.