Senior Legal Secretary

D3 Legal Search, LLC; Los Angeles (CA); Hybrid; USD 104,000 - 127,000; Full time

Benefits offered by this job

Health benefits

401K

Paid parking onsite

Generous PTO

Hybrid 3/2 schedule

Job summary

D3 Search is actively seeking a Snr. Litigation Legal Secretary for a NY-based law practice with a long-standing Los Angeles presence. The role demands a minimum of 5 years’ litigation secretarial experience in a law firm and strong knowledge of Federal and California court procedures.

Annual salary is 115K+sign-on bonus (DOQ). The employer offers robust health benefits, 401K, generous PTO, and a hybrid 3/2 work model. Non-exempt with overtime as required.

Qualifications

• Minimum 5 years’ experience as a litigation legal secretary in a law firm.
• Experience filing in Federal and CA State courts (CM/ECF and CA e-filing).
• Strong knowledge of Federal Rules of Civil Procedure and California Rules.
• Proficient with iManage and MS Office.
• Hybrid schedule with overtime as needed.

Responsibilities

• Provide comprehensive litigation support to attorneys throughout all stages of litigation.
• Prepare, revise, format, proofread, and finalize legal documents (pleadings, motions, briefs, etc.).
• File legal documents electronically in Federal and California State courts, ensuring compliance with rules and deadlines.
• Monitor court dockets and maintain attorney calendars, including deadlines, hearings, depositions, and trial dates.
• Coordinate service of process, court filings, and document deliveries.

Skills

Litigation secretary

Calendar management

Document preparation

Communication skills

Detail oriented

Tools

CM/ECF

MS Word

Outlook

Excel

PowerPoint

iManage

Job description

D3 Search is actively seeking a Snr. Litigation Legal Secretary on behalf of a highly respected NY-based law practice with a long-standing office in Los Angeles, CA (90067).

Snr. Litigation Legal Secretary

• Note: A minimum of 5 years’ experience as a litigation legal secretary in a law firm is REQUIRED.
• Provide comprehensive litigation support to attorneys throughout all stages of litigation.
• Prepare, revise, format, proofread, and finalize correspondence, pleadings, discovery, motions, briefs, tables of contents, tables of authorities, trial documents, and other legal documents.
• File legal documents electronically in Federal and California State courts, ensuring compliance with all applicable court rules, procedures, and deadlines.
• Monitor court dockets and maintain attorney calendars, including litigation deadlines, hearings, depositions, mediations, arbitrations, and trial dates.
• Coordinate service of process, court filings, messenger services, and document deliveries.
• Assist with discovery by organizing document productions, preparing exhibits, maintaining indexes, and coordinating responses.
• Prepare deposition and trial materials, including exhibit binders, witness files, trial notebooks, and hearing notebooks.
• Schedule depositions, client meetings, expert witness meetings, mediations, and other litigation-related events.
• Maintain electronic and physical case files in accordance with firm procedures.
• Coordinate with court personnel, opposing counsel, clients, vendors, and outside service providers.
• Review incoming court notices and correspondence to ensure appropriate calendaring and follow-up.
• Process attorney time entries, expense reports, reimbursements, and client billing requests as needed.
• Handle confidential and sensitive information with discretion and professionalism.
• Demonstrated experience with Federal and California State court filings, including electronic filing (CM/ECF and California e-filing platforms).
• Strong knowledge of Federal Rules of Civil Procedure, California Rules of Court, and local court rules.
• Experience preparing and filing pleadings, motions, discovery, tables of contents, tables of authorities, trial documents, and appellate documents preferred.
• Advanced proficiency in iManage, Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Familiarity with legal calendaring software, document management systems, and litigation support technology.
• Exceptional proofreading, grammar, formatting, and organizational skills.
• Strong attention to detail with the ability to prioritize multiple assignments and consistently meet deadlines.
• Ability to work both independently and collaboratively in a team-oriented environment.
• Demonstrated commitment to providing exceptional client service.
• Flexibility to adjust hybrid schedule and work overtime when business needs require.
• Ability to communicate effectively, both orally and in writing, with attorneys, staff, managers, clients, and the public.
• A minimum of 5 years’ experience as a litigation legal secretary in a law firm is REQUIRED.

Employment Status:

Full-time/direct-hire employment. 37.5-hour week. Non-exempt role (OT in accordance w/ CA laws).

Employer Work Model:

Prominent NY-based full-service law practice is currently seeking a highly organized and proactive Snr. Litigation Legal Secretary to provide comprehensive administrative and litigation support to attorneys in their Litigation Department. The ideal candidate will possess strong knowledge of both Federal and California State court procedures and will play an integral role in managing case files, preparing legal documents, coordinating filings, and supporting attorneys throughout all phases of litigation.

This position requires exceptional attention to detail, excellent organizational and communication skills, and the ability to effectively manage multiple priorities in a fast-paced legal environment while maintaining the highest level of professionalism and confidentiality.

Duties & Responsibilities:

• Provide comprehensive litigation support to attorneys throughout all stages of litigation.
• Prepare, revise, format, proofread, and finalize correspondence, pleadings, discovery, motions, briefs, tables of contents, tables of authorities, trial documents, and other legal documents.
• File legal documents electronically in Federal and California State courts, ensuring compliance with all applicable court rules, procedures, and deadlines.
• Monitor court dockets and maintain attorney calendars, including litigation deadlines, hearings, depositions, mediations, arbitrations, and trial dates.
• Coordinate service of process, court filings, messenger services, and document deliveries.
• Assist with discovery by organizing document productions, preparing exhibits, maintaining indexes, and coordinating responses.
• Prepare deposition and trial materials, including exhibit binders, witness files, trial notebooks, and hearing notebooks.
• Schedule depositions, client meetings, expert witness meetings, mediations, and other litigation-related events.
• Maintain electronic and physical case files in accordance with firm procedures.
• Coordinate with court personnel, opposing counsel, clients, vendors, and outside service providers.
• Review incoming court notices and correspondence to ensure appropriate calendaring and follow-up.
• Process attorney time entries, expense reports, reimbursements, and client billing requests as needed.
• Handle confidential and sensitive information with discretion and professionalism.
• Demonstrated experience with Federal and California State court filings, including electronic filing (CM/ECF and California e-filing platforms).
• Strong knowledge of Federal Rules of Civil Procedure, California Rules of Court, and local court rules.
• Experience preparing and filing pleadings, motions, discovery, tables of contents, tables of authorities, trial documents, and appellate documents preferred.
• Advanced proficiency in iManage, Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Familiarity with legal calendaring software, document management systems, and litigation support technology.
• Exceptional proofreading, grammar, formatting, and organizational skills.
• Strong attention to detail with the ability to prioritize multiple assignments and consistently meet deadlines.
• Ability to work both independently and collaboratively in a team-oriented environment.
• Demonstrated commitment to providing exceptional client service.
• Flexibility to adjust hybrid schedule and work overtime when business needs require.
• Ability to communicate effectively, both orally and in writing, with attorneys, staff, managers, clients, and the public.
• A minimum of 5 years’ experience as a litigation legal secretary in a law firm is REQUIRED.

Annual salary is 115K+sign-on bonus (DOQ) and the law firm (employer) offers a comprehensive & robust health benefits package, 401K, generous PTO, paid parking onsite, hybrid 3/2 work model, annual reviews, lucrative bonuses, etc.

D3 Legal Search, LLC (aka D3 Search) and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.