Senior Legal Operations & Admin Executive

Jobgether SRL; United States; Remote; USD 110,000 - 150,000; Full time

Benefits offered by this job

Remote work

Global collaboration

Career growth

Autonomy

Continuous learning

Inclusive culture

Job summary

Jobgether SRL seeks a capable Legal Operations professional to own contract execution, filing, and recordkeeping. You will oversee payment requests, invoices, and billing coordination with Finance, while coordinating vendor onboarding and renewal activities.

The role requires strong English, excellent organizational skills, and the ability to work with international partners, with a focus on accuracy and process optimization.

Qualifications

• Experience designing and managing high-volume payment, invoice, and contract workflows.
• Strong analytical and spreadsheet skills with large datasets.
• Excellent written and verbal English; ability to coordinate with international partners.

Responsibilities

• Own end-to-end contract execution, filing, and recordkeeping.
• Oversee payment requests, invoices, and billing coordination with Finance.
• Manage vendor onboarding, renewals, and rate-card administration.

Skills

Process design

Contract management

Billing accuracy

English fluency

Job description

Accountabilities

• Contract Management: Own the end-to-end contract execution, filing, and recordkeeping process, ensuring documents are accurately issued, organized, accessible, and easy to retrieve.
• Budget and Billing Operations: Oversee payment requests and invoice reviews, coordinate with Finance to resolve billing discrepancies, and support legal budget tracking and forecasting.
• Vendor Management: Coordinate vendor onboarding, renewals, and rate-card administration while ensuring external law firms comply with established legal counsel guidelines.
• Legal Systems Administration: Manage relationships with matter management and e-signature platform providers, oversee system configurations and integrations, and maintain approval workflows.
• User Support and Enablement: Help colleagues use legal technology tools effectively, improving adoption and consistency across the team.
• Process Improvement and Automation: Identify manual, repetitive, or inefficient activities, design streamlined workflows, and drive automation initiatives through implementation.
• Documentation and Governance: Maintain accurate, up-to-date process documentation to support operational consistency, transparency, and effective knowledge sharing.
• Cross-Functional Collaboration: Partner with Legal, Finance, Procurement, and Engineering stakeholders to implement operational improvements and resolve issues efficiently.

Requirements:

• At least 5 years of experience in legal operations or a related field, such as legal finance, contract management, or in-house legal support.
• Proven experience designing and managing processes involving high volumes of payment requests, invoices, contracts, and other documentation with a strong focus on accuracy.
• Strong spreadsheet skills and the ability to work confidently with large datasets, analyze information, and maintain reliable records.
• Professional fluency in English, with the ability to coordinate effectively with international partners and stakeholders. Additional languages are an advantage.
• Sound judgment and discretion when handling confidential, sensitive, or commercially important information.
• Strong organizational, analytical, and problem-solving skills, with the ability to prioritize competing demands and manage operational responsibilities independently.
• Confidence in making day-to-day decisions, taking ownership of issues, and escalating matters appropriately when necessary.
• Preferred qualifications: Experience administering or implementing matter management, contract management, or e-billing platforms.
• Preferred qualifications: Scripting or automation experience, including Python, APIs, low-code tools, or collaboration with engineering teams on technical solutions.
• Preferred qualifications: Project management or change management experience, particularly when introducing new systems or improving established workflows.
• Preferred qualifications: Experience in a regulated industry, ideally financial technology or digital assets.

Benefits:

• Competitive compensation: A competitive salary and company benefits are offered; specific salary ranges and benefit details are not provided in the available job description.
• Remote work flexibility: A work-from-home arrangement is available, with the precise setup potentially varying according to business and team requirements.
• International collaboration: Work with colleagues and stakeholders across functions and global markets in a distributed professional environment.
• Professional growth: Opportunities to develop expertise in legal operations, financial processes, contract management, and legal technology.
• Innovation and ownership: Take on meaningful projects, exercise autonomy, and contribute to process improvements and automation initiatives.
• Continuous learning: Build new skills while working in a fast-paced, results-oriented environment.
• Inclusive workplace: Join a professional environment that values equal opportunity and recognizes the importance of a diverse workforce.