Senior Lease Auditor

Colliers; Florida; Remote; USD 86,000 - 94,000; Full time

Benefits offered by this job

Medical benefits

401k with match

Paid time off

Bonus eligibility

Job summary

Colliers is hiring a Senior Lease Auditor to join our Lease Administration/Audit team. The role focuses on pre-audit reviews of annual expense reconciliations, including CAM, OPEX, real estate taxes, insurance, and utilities, with emphasis on lease language and pass-through provisions.

You will interact with landlord representatives, review ledgers and tax bills, and prepare the final analysis and savings opportunities for clients. This is a remote position across multiple US locations.

Qualifications

• Associate or bachelor’s degree in business, accounting, real estate, or similar field preferred.
• Experience with CAM, OPEX, taxes, insurance, and utilities is expected.
• Familiarity with commercial lease language and cost pass-through provisions.

Responsibilities

• Review pre-audit expense reconciliations for accuracy and lease compliance.
• Interpret lease provisions related to landlord pass-throughs and expenses.
• Communicate with landlords to obtain backup documentation for audits.
• Prepare final findings and savings/recovery invoices for clients.

Skills

Lease auditing

Financial analysis

Communication

Interpersonal skills

Vendor coordination

Education

Bachelor's degree

Real estate knowledge

Tools

ProLease

Harbor Flex

MRI

Yardi

CoStar

Job description

Make your next move an expert one.

At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

• This is a Remote working arrangement out of Various locations listed.***

About You

The Senior Lease Auditor is of the Lease Administration/Audit team and will have entry level skills in all areas of managing and performing lease audits related to OPEX, CAM, RET, Insurance and Utilities

In this role, you will…

The successful candidate will be able to demonstrate core competencies in the following areas:

• Familiar with pre-audit reviews of all annual expense reconciliations to ensure accuracy and compliance with the lease terms (charges such as CAM, operating expenses, real estate taxes, insurance, utilities, maintenance/repair, capital expenditures, etc.)
• Strong knowledge of commercial lease language and ability to interpret provisions related to landlord’s rights to pass through certain expenses to tenants. Must understand and be able to apply concepts related to Proportionate Share’s, Management and Administrative fees, Base Years, Gross up provisions, CAP’s, amortization of capital expenditures, GLA, GLOA, Co-Tenancy, among other lease provisions.
• Strong knowledge and understanding regarding the idiosyncrasy of different lease types such as commercial, retail, medical, industrial. Basic understanding of Stark Laws as it relates to medical clients.
• Communicate effectively and in a sensitive manner with landlord representatives to request appropriate backup documentation to support the annual statements and to continue dialogue during any potential dispute of charges. Follow-up with landlords on a timely basis until any open audit and/or dispute resolution is completed to the satisfaction of client.
• Review and understand information provided by Landlords such as General Ledgers, Real Estate Tax bills, Insurance premiums/declaration pages, utility invoices, amortization schedules, monthly estimates/impounds, etc.
• Be informed regarding industry trends and geographical nuances in dealing with all lease and property types.
• Perform detailed analysis of expenses charged using standardized checklists and year over year variance worksheets.
• Work closely with Lease Analysts who may be assigned to client accounts in communicating audit progress and, as needed, communicate directly with client on status of audits, findings and recommended course of action.
• Prepare final analysis and clearly articulate the Summary of Findings for each audit performed. Prepare savings/recovery invoices to be provided to accounting for billing clients as appropriate per contracts.
• Maintain audit files/records and detail tracking of audits in process, status, dates and details regarding landlord communications, outstanding matters, closed audits, and any realized savings.
• Regular reporting of status to internal management.
• Ability to interface with all Landlord representatives on complex audit/lease issues (Landlord, Owner, Manager, Accountant, Legal, Risk, etc.).
• Ability to work with others in all in depth aspects of performing lease audits for all lease types (NNN, Base Year, etc.)
• Be highly performance driven and able to process a high number of pre-audits annually.
• Oversee maintenance of account process, processes and playbooks working closely with Operations Director.
• Ability to learn how reconcile client accounts for payments made related to OPEX, CAM, Tax.
• Ability to work with internal international teams on joint audits.
• Provide quality control reviews of Lease Auditor’s work and willing to assist with any disputes that were not addressed.
• Be able to understand the dynamics of working as a 3rd party auditor with a company that also provides other service lines and keeping the integrity of the tenant-landlord relationship, even in a dispute situation.
• Ability to research Tax websites for GIS/parcel maps and communicate with taxing authorities for more in-depth information for review

What Success Looks Like

• Associate or bachelor’s degree in business, accounting, real estate, or similar field preferred.
• Working experience with commercial real estate database applications such as ProLease, Harbor Flex or CoStar and accounting software such as MRI or Yardi or other lease management database systems helpful.
• Prefer qualified candidates to have at least 5 years of relevant experience in the commercial real estate lease administration industry and/or paralegal, accounting or property management fields having worked in either (or both) the Landlord or Tenant sector.
• The successful candidate will embody key attributes or characteristics in the following areas:
• Exemplary business/work ethics, professionalism, and integrity.
• Extremely detailed oriented with strong organizational, interpersonal, and communications skills.
• Works calmly in high-pressure situations with the ability to multi-task.

Benefits

Employees (and their families) are provided options for employer subsidized medical benefits including RX, dental, vision as well as employer paid basic life/AD&D insurance and short-term/long-term disability. Employees are able to enroll in our company’s 401k plan, which includes an employer match. Employees will also receive 10 days of sick leave and a minimum of 15-days vacation annually. Certain senior-level roles are eligible for unlimited time off. Employees will also enjoy 10 paid holidays plus two personal flex days throughout the calendar year. Twelve weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) of paid parental leave will also be available for use after successful completion of 90 days of employment. Individuals may be eligible for different or additional benefits under applicable state law. Pursuant to the laws regarding job postings where the position is, Colliers disclosing the following information: Approximate Compensation Range for Role: $85,954 to $93,501 Area/Location Specific: Various locations listed above. Our Compensation ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Bonus

This position is eligible for an annual bonus, based on company and individual performance

This posting is for an existing vacancy within our organization.

Colliers does not use AI-enabled tools to sort or decline applications. All decisions are made by our talent acquisition team.

Make your next move an expert one and join us as we lead the industry into the future.

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Applications will be accepted on an ongoing basis.

Direct applicants only please, no agencies.

Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre‑employment testing, a job interview or to otherwise participate in the hiring process, please contact [e-mail] for assistance.