Senior Lease Analyst (Rent)

Colliers; Madison (WI); Remote; USD 70,000 - 100,000; Full time

Benefits offered by this job

Employer subsidized medical benefits

Employer paid life/AD&D

Short/long-term disability

10 paid holidays

Two personal flex days

Job summary

Colliers is seeking a Senior Lease Analyst to lead lease administration across multiple accounts from a remote setting. You will manage schedules, reporting, and client communications while ensuring accurate abstraction of lease terms and fees.

You will coordinate with a global team, monitor performance metrics, and maintain lease accounting records under US GAAP/IFRS guidelines. Strong collaboration and independence are essential.

Qualifications

• 5+ years of experience in commercial real estate lease administration or related fields.
• Associate or bachelor’s degree in business, accounting, real estate, or similar field preferred.
• Experience with commercial real estate database applications (e.g., Visual Lease, APEX, ProLease, CoStar, WorkTrac, Lucernex, Planon, Manhattan).
• Experience handling multi‑line global accounts with 1,000+ leases and global account management structures.
• Intermediate proficiency with Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Manage lease administration functions, client/vendor relationships, and centralized reporting.
• Serve as main client contact for global lease administration matters.
• Maintain and input lease obligations, fees, billing, and payee information in the lease management system.
• Conduct regular client meetings to present portfolio updates and key metrics.
• Oversee global team delivery per client process and contract; allocate tasks.

Skills

Time management

Independent work

Education

Business/Accounting/Real Estate degree

Tools

Visual Lease

APEX

ProLease

CoStar

WorkTrac

Lucernex

Planon

Manhattan

Job description

About the role

Our people are passionate, take ownership and always do what’s right for our clients, people and communities.

This is a Remote working arrangement out of Various locations listed.***

Responsibilities

• The Senior Lease Analyst - RENT is responsible for managing Lease Administration functions and implementations, client and vendor relationships, and centralizing, establishing and producing schedules, reports, communication plans, and process flow for the Lease Administration team.


• Serve as the main point of contact for clients and internal stakeholders regarding global lease administration matters.


• Understand client business objectives, real estate portfolio strategy, and service expectation's.


• Maintain thorough understanding of client agreements for assigned accounts including boundaries of scope of work, fee structure, billing frequency and payee information. Ensure this information has been correctly entered and maintained as a client contract in WorkTrac.


• Conduct regular meetings and reviews with clients to present portfolio updates, key metrics, and performance reports.


• Drive toward achieving a net promoter score representative of strong service delivery and client relationships.


• Proactively identify account related risks and formulate appropriate mitigation strategies; project manage through solution.


• Oversee and ensure global team is delivering services per the client specific process and contract.


• Manage assignments and delegation of database management tasks to global team members.


• Establish weekly calls and ongoing internal communications cadence with global lease admin account team members to review work, discuss outstanding issues and determine appropriate actions.


• Oversee the abstraction or input of rental obligations related to leases and all other important lease information as stipulated by client abstraction standards for assigned accounts.


• Provide final QC for abstraction process as may be required for assigned accounts.


• Responsible for ensuring that all pass-through expenses are billed in accordance with contract and internal process.


• Responsible for vendor management including review and validation of invoices against lease terms, identifying discrepancies and partnering with vendors to resolve variances.


• Prepare and review lease-related financial statements, disclosures, reports, and monthly rental payment schedules and reconciliations as required.


• Track and collaborate on TI allowance disbursements / landlord obligation fulfillment.


• Manage and maintain lease accounting records in accordance with US GAAP (ASC 842) and IFRS 16 within lease management platform's.


• Ensure compliance with lease accounting standards and company policies.


• Reconcile accounts with outstanding balances and work with Landlords and clients to resolve any disputes. (Landlord Ledger reconciliations)


• Assist with monitoring, reviewing and approving all Rent, CAM, Operating Expense, Tax and Insurance payments to Landlords, including reviewing leases to insure accuracy of all charges. Review and validate Consumer Price Index adjustments as provided in legal documents.


• Maintain file systems, including the data integrity of information contained in the database application used for tracking all Tenant and Lease related data.


• Maintain a record of exceptions and resolve within the database.


• Assist transition manager with new account onboarding and transition process for assigned accounts.


• Responsible for maintenance of account process, procedures and playbooks working closely with Director to maintain and update as needed, ensuring consistency and compliance with overarching departmental requirements.

Experience & Qualifications

• 5+ years of relevant experience in the commercial real estate lease administration industry and/or accounting and property management fields having worked in either (or both) the Landlord or Tenant sector.


• Associate or bachelor’s degree in business, accounting, real estate, or similar field preferred.


• Working experience with commercial real estate database applications such as Visual Lease, APEX, ProLease, CoStar, WorkTrac, Lucernex, Planon, Manhattan, or other portfolio management database systems.


• Expertise and documented success working on multi-line global accounts with 1,000+ leases and global account management structure.


• Intermediate proficiency level with Microsoft Office tools (Word, PowerPoint, Excel, OneNote, etc.).


• Must be effective and have successful track record of working independently, preferably remotely, and possess strong time management skills.

Compensation

The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Benefits

• Employer subsidized medical benefits including RX, dental, vision


• Employer paid basic life/AD&D insurance


• Short-term/long-term disability


• 10 paid holidays


• two personal flex days throughout the calendar year

Remote Work

#LI-Remote

Employment Eligibility

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

EEO Statement

Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact

Contact

all other inquiries, including general application support or questions regarding open positions, kindly direct your email to the recruiting team at colliers.