Senior IP Assistant

ADP, Inc.; Del Mar (CA); Hybrid; USD 80,000 - 125,000; Full time

Benefits offered by this job

Medical Insurance

Dental & Vision Plans

401(k) Profit Sharing

Paid Time Off

Job summary

Procopio is seeking a Senior Intellectual Property Assistant to join our California IP team in Del Mar. This hybrid role requires in-office presence three days weekly, with responsibilities spanning US patent prosecution support, filing, docketing, and related administrative tasks. The ideal candidate has five+ years of U.S.

IP prosecution experience, strong organizational and communication skills, and proficiency in Microsoft Office. Prior experience with Asia Pacific clients is a plus.

Qualifications

• Minimum of five years of U.S. intellectual property prosecution experience.
• Two or more years of administrative and/or legal support experience preferred.
• Experience supporting Asia Pacific clients is a plus.
• Familiarity with IP docketing systems and USPTO workflows.

Responsibilities

• Support U.S. patent prosecution, including preparing and filing patent applications and related documents.
• Prepare and file PCT filings and coordinate international filings with foreign associates.
• Manage deadlines, maintain docket reports, and track billable time.
• Review communications from USPTO, WIPO, and foreign IP offices; participate in quality control for filings.

Skills

IP prosecution experience

Organizational skills

Communication

Attention to detail

Time management

Education

Associate or Bachelor's degree preferred

High school diploma or equivalent

Tools

USPTO systems

IP docketing systems

Microsoft Office

Job description

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Senior IP Assistant

Del Mar, CA, US

30+ days ago Requisition ID: 1207

Salary Range: $80,000.00 To $125,000.00 Annually

Procopio is seeking a Senior Intellectual Property Assistant to join our dynamic IP team in any of our California offices (San Diego, Del Mar Heights, Irvine, or Palo Alto). This is a hybrid role with an in-office requirement of 3 days per week. This position will provide intellectual property prosecution support to IP attorneys and clients and will be an integral part of our mission to deliver exceptional IP services to our clients.

The Senior IP Assistant is responsible for supporting U.S. patent prosecution, including preparing and filing patent applications, Information Disclosure Statements, formal documents, office action responses, issue fees, and other standard prosecution documents. The Senior IP Assistant may also prepare and file PCT filings; coordinate international filings and prosecution matters with foreign associates; review and report incoming communications from the USPTO, WIPO, and foreign intellectual property offices, and participate in the quality control process for patent filings.

In addition, the Senior IP Assistant will manage deadlines, prepare docket reports, maintain electronic records, provide coverage for teammates, assist with the completion billing process, and track and enter time spent on billable projects. The position has a 1,300-hour annual billable requirement.

The ideal candidate is an experienced IP professional with exceptional organizational, communication, and prioritization skills. Candidates must be detail-oriented, able to exercise sound judgment and critical thinking, and comfortable independently managing a high volume of work while collaborating with attorneys, staff, clients, and foreign associates.

Qualified candidates must have experience supporting Asia Pacific clients and should have at least five years of U.S. intellectual property prosecution experience. Two or more years of administrative and/or legal support experience is also preferred. Strong computer skills and expert knowledge of Microsoft Office programs are required, along with experience using USPTO systems. Familiarity with IP docketing systems is preferred. A high school diploma or equivalent is required; an associate or bachelor’s degree is preferred.

Procopio’s Culture of Excellence drives a collaborative and service-oriented environment. Our commitment to diversity and inclusion is an important part of our culture. Procopio has been recognized by Diversity Lab as a Mansfield Plus firm for advancing diverse attorneys into leadership roles and has been consistently ranked among the U.S. News – Best Lawyers® Best Law Firms.

Procopio offers generous total compensation packages. Typical pay range is from $80,000 - $125,000, depending on experience. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefits program, including medical (HMO/PPO plans), dental (HMO/PPO plans), vision, flexible spending and health savings accounts, an Employee Assistance Program, firm wellness incentives, a 401(k) profit-sharing program, and a generous paid time off policy. There are also opportunities for professional growth and advancement within the Firm.

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, and LGBTQ+ individuals. We are committed to fostering an inclusive workplace and do not discriminate on any basis protected by law.