Senior Hybrid Meetings Planner & Logistics Lead

ClinicalMind, LLC; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Woven Health Collective is seeking a Meeting Planner to manage end-to-end planning for in-person, virtual, and hybrid meetings within a high-volume medical communications agency. You will coordinate multiple client programs, source venues, negotiate contracts, and ensure compliance and timely execution.

The role requires exceptional organizational skills, adaptability, and the ability to manage urgent requests and evolving client needs while maintaining professional execution in fast-paced

Qualifications

• Bachelor's degree preferred.
• 3-5 years of meeting planning, event coordinator or related experience required.
• Pharmaceutical, healthcare, or medical communications experience required; agency experience strongly preferred.

Responsibilities

• Manage the end-to-end planning and execution of in-person, virtual, and hybrid meetings and events.
• Coordinate multiple concurrent client programs simultaneously while maintaining accuracy and attention to detail.
• Source venues, review contracts, negotiate vendor agreements, and conduct site visits when necessary.
• Prepare meeting specifications and collaborate with venues to ensure implementation aligns with agency standards and client compliance requirements.
• Generate and manage rooming lists and attendee registration details.

Skills

Meeting planning

Project management

Communication

Travel coordination

Independent work

Education

Bachelor's degree preferred

Tools

Microsoft Office

CVENT

DocuSign

Job description

Woven Health Collective is seeking a Meeting Planner to manage end-to-end planning for in-person, virtual, and hybrid meetings within a high-volume medical communications agency. You will coordinate multiple client programs, source venues, negotiate contracts, and ensure compliance and timely execution.

The role requires exceptional organizational skills, adaptability, and the ability to manage urgent requests and evolving client needs while maintaining professional execution in fast-paced