Senior Human Resources Professional

Navien, Inc.; Irvine (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Navien, Inc. in Irvine, CA seeks a Senior HR Professional focused on benefits and wellness to lead US health and welfare benefits, 401(k) and LOA administration in a fast-paced corporate environment.

This role requires meticulous data management, audits, and cross-functional collaboration with payroll, benefits advisors, and vendors to ensure accurate plans, enrollment, and compliance across US and Canada.

Qualifications

• Experience administering US health and welfare benefits.
• Strong knowledge of 401(k) plan administration.
• Familiarity with COBRA, LOA processes, and payroll integration.

Responsibilities

• Administer US and Canadian health and welfare benefits.
• Coordinate open enrollment meetings and data audits.
• Manage FSA and Sterling platform renewals; reconcile invoices.

Job description

Senior HR Professional - Benefits & Wellness Focus

Admin

Irvine, CA

Full-time

WHAT WE ARE LOOKING FOR

An individual with rounded benefits experience who enjoys a collaborative team as well as individual project responsibility. This position is in our Corporate office and is aligned for an individual who thrives in a fast-paced environment and is detailed oriented and meets deadlines.

Responsibilities:

Health and Welfare Benefits:

• Administer US and Canadian health and welfare benefits
• Coordinate companywide open enrollment meetings. Update Benefit Advisor with new plans and rates, audit open enrollment data from Benefit Advisor transferred to payroll accurately
• Administers FSA benefits include but are not limited to open enrollment, maintenance, and Sterling platform renewal
• Serve as a liaison between employees and insurance carriers
• Handle benefits inquiries from management, employees, and brokers
• Audit, reconcile, and accurately process benefit invoices, including on and offboarding employees for all Sterling and health and welfare benefits
• Prepare benefit portion of Exit packages and notify vendors of termination
• Maintain Benefits Advisor, ensure plans and rates are accurate, update and maintain the Resource Library, including, but not limited to the US and Canadian Holiday Schedules and benefit and wellness information
• Update Paycor notifications with US and Canadian Holidays. Send Paycor notifications related to benefits and wellness to employees as needed
• Monitor benefits eligibility and communicate enrollment opportunities to newly eligible employees, including distribution of required compliance documents
• Escalate all ADA potential leave to the Total Rewards Manager
• Prepare the census data for the required 5500 filings on both the health and welfare benefits
• Update and maintain the Navien Career Page benefits/wellness tab
• Perform quarterly audits of life insurance beneficiary elections and follows up with employees to ensure beneficiaries are completed and up to date
• Administers and maintains ERISA wrap plan documentation, ensuring compliance with applicable regulations
• Coordinate and monitor nondiscrimination testing for benefit plans, addressing corrective actions as needed.
• Support and contribute to the planning and execution of wellness events, which may include biometrics screening, health fair, lunch-n-learns, Company Picnic and challenges
• Maintain and update the Wellness bulletin boards in Irvine
• Maintain Cigna Submission Workbook for the Wellness Fund reimbursement, submit receipts for reimbursement and reconcile invoice credit
• Distribute health and welfare flyers or communication pieces to inform and/or educate employees about Company benefits

Retirement Administration

• Administer the 401(k) plan, track open enrollments, loans and deferrals, and upload the biweekly 401k upload file timely
• Oversee 401(k) eligibility tracking, ensures timely employee notification of enrollment eligibility, and distributes all required plan and compliance documentation
• Complete both the census and nondiscriminatory testing for 401K plan
• Administer the Canadian RRSP plan and upload on the biweekly RRSP file timely audit against ADP register
• Distribute compliance communication to inform and/or educate employees about retirement benefits

Leave of Absence Administration:

• Administer and track employee leave of absence following and completing a LOA Checklist, inclusive of Request for Leave, prepare case specific LOA package. Deliver timely employee correspondence and management communication at both ends of the leave. Correspondence must be reviewed by Total Rewards Manager prior to delivery.
• Utilize Paycor to track all leaves, including documents as appropriate. Promptly upload leave documents into SharePoint.
• Weekly maintenance of the LOA tab on the recruitment report, providing specific information
• Partner with HR Specialist on wage replacement
• Partner with IT on disabling access and computer and/or equipment returns.
• Accurately track owed benefit premiums and manage timely collection of premium payments, or as appropriate, with Sterling for COBRA transition. Monthly updates due to the Total Rewards Manager the first week of each month
• Update recruiting spreadsheet promptly
• Prompt completion of incoming disability, paid family leave or other wage correspondence