Senior Human Resources Coordinator

FUJIFILM Biotechnologies; Holly Springs (NC); On-site; USD 58,000 - 78,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) plan

Paid time off

Company holidays

Job summary

FUJIFILM Biotechnologies in Holly Springs, NC, seeks a Senior People & Culture Coordinator to lead onboarding for new and transferring employees. You will maintain employee data in HRIS, support compliance, and drive New Hire Orientation with timely, accurate processes.

You’ll liaise with IT, payroll, benefits, and facilities, ensuring a seamless experience across the NC region. As SME for onboarding, you’ll respond to routine inquiries, manage the PNC calendar, and deliver improvements

Qualifications

• High School or GED with 4–6 years in a fast-paced HR admin role or
• Bachelor's degree with 0–2 years in HR admin role
• At least 1 year of basic computer skills in Microsoft Office products

Responsibilities

• Onboards new and transferring employees ensuring seamless experience
• Maintains employee data in HRIS and completes compliance audits
• Coordinates New Hire Orientation and onboarding activities
• Manages HR calendars and routine reports/dashboards for departments
• Serves as SME for onboarding questions from managers and new hires
• Partners with IT, Facilities, and payroll teams for access and signatures
• Supports PNC programs and events and promotes People First culture
• Performs other duties as assigned

Skills

Attention to detail

Time management

Discretion & confidentiality

Communication skills

Customer-service

Initiative

Education

High School or GED

Bachelor's degree

Associates degree

Tools

ADP

Workday

Microsoft Office

Job description

The Senior People & Culture Coordinator drives and coordinates the onboarding process for all new and transferring employees. This highly visible role liaises with cross-functional departments within and outside of the NC Region. The Senior PNC Coordinator manages multiple administrative priorities, competing deadlines as well as recurring and non-routine PNC processes.

Company Overview

FUJIFILM Biotechnologies is building the future of bioproduction in Holly Springs, North Carolina. By end of 2025, we'll open North America’s largest end-to-end CDMO biopharmaceutical manufacturing facility, offering drug substance production, fill-finish, and packaging under one roof.

We're looking for passionate, mission-driven people to help us realize this exciting vision and deliver the next vaccine, cure, or therapy. We offer a dynamic work environment and we're proud to cultivate a culture that will fuel your purpose, energy, and drive-what we call Genki. Ready to shape the future of medicine? Let's transform healthcare together!

Holly Springs, North Carolina, combines small-town warmth with proximity to Raleigh's thriving tech scene, making it the perfect blend of community and opportunity.

Fujifilm is globally headquartered in Tokyo with over 70,000 employees across four key business segments of healthcare, electronics, business innovation, and imaging. We are guided and united by our Group Purpose of "giving our world more smiles." Visit: https://www.fujifilm.com/us/en/about/region/careers

Job Description

What You'll Do

• Ensures new employees have a seamless onboarding experience
• Maintains employee data/files (promotions, transfers, terminations, etc.) in HRIS (ADP, Workday) and other PNC systems; completes compliance audits; ensures accuracy and partners with HLUS Payroll as needed
• Facilitates New Hire Orientation and completes onboarding activities with timeliness and accuracy (e.g., completes HR onboarding paperwork (I-9s, E-Verify, etc.), creates Payroll forms, requests all appropriate new hire systems access, etc.)
• Coordinates New Hire Orientation (e.g., updates presentations in PowerPoint, delivers content on HR topics, reserves conference rooms, sends calendar invitations, etc.)
• Recommends and implements New Hire Orientation improvements to ensure content and flow is fresh, relevant to the changing needs of the NC Region, and conducive to adult learning principles
• Manages routine reports and dashboards to various departments, including FLB Global and the site leadership team (SLT); completes required State and Federal compliance reports; maintains organizational charts, anticipates needs of internal customers
• Subject matter expert (SME) for onboarding process questions from hiring managers and new hires
• Manages PNC email inbox; responds to routine employee and manager questions; routes more complex questions to appropriate process owners
• Manages HR Calendar
• Partners with relevant stakeholders (managers, IT, Facilities, HLUS Payroll, HLUS Travel, HLUS Benefits, etc.) which includes presenting New Hire Orientation, requesting Payroll form signatures, notifying about employee changes for systems access updates, etc.
• Works closely in a team environment; partners with cross-functional teams across multiple FLB locations
• Ensures the employee experience represents our "People First" motto
• Assists with PNC programs and events (e.g., Intern Program, Wellness Events, etc.)
• Performs other duties as assigned

Knowledge And Skills

• Outstanding attention to detail; consistent delivery of accurate, high-quality work in a fast-paced environment
• Exceptional time management and organizational skills; ability to work well under pressure and meet tight deadlines
• Ability to exercise tact, discretion, and confidentiality regarding sensitive information with high professionalism and ethical standards
• Ability to approach problems flexibly and identify creative, effective solutions
• Excellent communication and presentation skills, both written and oral
• Ability to take initiative and efficiently meet the demands of multiple internal customers; exceptional customer-service skills
• Ability to independently resolve issues and seek guidance or clarification when needed

Basic Requirement / Certifications

• High School or GED and 4-6 years of previous experience working in a fast-paced customer-focused Human Resources department in an administrative or equivalent role OR
• Bachelors degree with 0-2 years of previous experience working in a fast-paced customer-focused Human Resources department in an administrative or equivalent role.
• At least 1 year of basic computer skills in Microsoft Office products

Preferred Qualifications

• High School Diploma or equivalent with 8+ years of experience working in a fast-paced, customer-focused PNC department in an administrative or equivalent role OR
• Associates degree with 6+ years of experience working in a fast-paced, customer-focused PNC department in an administrative or equivalent role OR
• Bachelors degree with 4+ years of previous experience working in a fast-paced customer-focused PNC department in an administrative or equivalent role OR
• Experience facilitating new hire orientation or onboarding
• Intermediate computer skills in Microsoft Office products

Working Conditions & Physical Requirements

• Ability to stand for prolonged periods of time up to 60 minutes
• Ability to sit for prolonged periods of time up to 60 minutes
• Ability to conduct activities using repetitive motions that include wrists, hands and/or fingers.
• Ability to operate machinery and/or power tools.
• Ability to conduct work that includes moving objects up to 10 pounds.

Benefits

Our programs are designed to focus on maintaining and enhancing all pillars of health with a robust benefits package including medical, dental, vision and prescription drug coverage with the option of a Health Savings Account with company contributions. In addition, we offer an industry leading 401(k) savings plan, insurance coverage, employee assistance programs and various wellness incentives. We support life-work balance with paid vacation time, sick time, and company holidays. Explore a supportive environment that enriches both your personal and professional growth!

EEO Information

Fujifilm is committed to providing equal opportunities in hiring, promotion and advancement, compensation, benefits, and training regardless of nationality, age, gender, sexual orientation or gender identity, race, ethnicity, religion, political creed, ideology, national, or social origin, disability, veteran status, etc.

ADA Information

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our HR Department ([e-mail]).