Senior HR Compliance Specialist

Calista Corporation; Huntsville (TN); On-site; USD 65,000 - 90,000; Full time

Job summary

Calista Corporation is seeking an HR Compliance Specialist to support enterprise labor relations administration, HR compliance initiatives, and workforce reporting across multiple sites and states. The role collaborates with senior HR leaders to ensure regulatory compliance and audit readiness for over 3,000 employees.

The position emphasizes data analysis, governance, and executive-level reporting while handling sensitive information in a highly regulated Government contracting environment.

Qualifications

• Associate degree required.
• Bachelor’s degree preferred.
• Minimum 3–5 years of progressively responsible administrative, HR, compliance, labor relations support, project coordination, or analytical experience.

Responsibilities

• Provide administrative and analytical support to Labor Relations leadership regarding collective bargaining agreement administration and labor-management activities.
• Maintain labor relations files, bargaining records, grievance tracking systems, arbitration records, settlement agreements, and labor-management meeting documentation.
• Assist with preparation of grievance responses, bargaining proposals, labor correspondence, MOAs/MOUs, and negotiation support materials.
• Track contract expiration dates, notice requirements, bargaining schedules, wage increases, side letters, and contractual obligations.
• Support labor negotiations through document preparation, proposal formatting, costing support coordination, meeting logistics, and record maintenance.
• Maintain labor relations dashboards and metrics related to grievances, arbitration activity, workforce trends, disciplinary actions, and contract administration activities.
• Assist in preparing labor relations reports for executive leadership and operational management teams.

Skills

Analytical thinking

Data analysis

HRIS proficiency

Microsoft Excel

Communication skills

Regulatory compliance

Education

Associate degree required

Bachelor’s degree preferred

Tools

Microsoft Excel

Microsoft PowerPoint

SharePoint

HRIS platforms

Job description

Yulista Holding LLC

Regular

Position Summary

The HR Compliance Specialist serves as a critical member of the Human Resources team responsible for supporting enterprise labor relations administration, HR compliance initiatives, workforce reporting, audit readiness, and regulatory compliance activities across a complex, multi-site organization.

This position provides direct support to the Senior Labor Relations & HR Compliance Manager, Labor Relations Manager, Senior HR Leadership, and operational management teams by coordinating compliance activities, maintaining critical labor relations records, supporting investigations, tracking collective bargaining agreement obligations, monitoring regulatory requirements, and preparing executive-level reports and presentations.

The HR Compliance Specialist operates within a highly regulated environment supporting government contracts, non-union and unionized operations, and federal compliance requirements affecting more than 3,000 employees across multiple states and operational locations. The role requires exceptional organizational skills, strong analytical capabilities, advanced administrative judgment, and the ability to manage multiple priorities while maintaining accuracy and confidentiality.

This position is designed as a developmental role for future advancement into Human Resources, Employee Relations, Labor Relations, Compliance, or HR Business Partner positions and provides exposure to complex labor, compliance, and workforce management activities.

Essential Duties and Responsibilities Labor Relations Administration Support

• Provide administrative and analytical support to Labor Relations leadership regarding collective bargaining agreement administration and labor-management activities.
• Maintain labor relations files, bargaining records, grievance tracking systems, arbitration records, settlement agreements, and labor-management meeting documentation.
• Assist with preparation of grievance responses, bargaining proposals, labor correspondence, memorandums of agreement (MOAs), memorandums of understanding (MOUs), and negotiation support materials.
• Track contract expiration dates, notice requirements, bargaining schedules, wage increases, side letters, and contractual obligations.
• Support labor negotiations through document preparation, proposal formatting, costing support coordination, meeting logistics, and record maintenance.
• Maintain labor relations dashboards and metrics related to grievances, arbitration activity, workforce trends, disciplinary actions, and contract administration activities.
• Assist in preparing labor relations reports for executive leadership and operational management teams.

HR Compliance Administration

Assist with administration and monitoring of HR compliance programs affecting federal, state, local, and contractual employment obligations.

Support compliance activities involving:

• Office of Federal Contract Compliance Programs (OFCCP)
• Equal Employment Opportunity (EEO)
• Affirmative Action Programs (AAP)
• Service Contract Act (SCA)
• Davis-Bacon Act (DBA)
• Fair Labor Standards Act (FLSA)
• Family and Medical Leave Act (FMLA)
• Americans with Disabilities Act (ADA)
• Uniformed Services Employment and Reemployment Rights Act (USERRA)
• Wage and Hour compliance requirements
• Government contract labor compliance obligations
• Monitor compliance deadlines and assist in preparing required reports, certifications, and supporting documentation.
• Assist in maintaining audit-ready documentation for internal reviews, customer audits, labor audits, compliance reviews, and government inspections.
• Support corrective action tracking and compliance follow-up activities.

Data Analytics & Reporting

• Compile, analyze, and validate workforce data from HRIS systems, spreadsheets, labor tracking systems, and compliance databases.
• Develop and maintain workforce dashboards, labor metrics, compliance scorecards, and executive reporting tools.

Prepare detailed reports related to

• Employee relations trends
• Labor relations activity
• Grievance tracking
• Compliance initiatives
• Workforce demographics
• OFCCP reporting requirements

Labor negotiation support data

• Assist in identifying trends, inconsistencies, and potential compliance concerns through data analysis and reporting activities.
• Assist leadership with labor cost analysis, workforce planning reports, and organizational metrics.

HR Leadership Support & Project Coordination

• Create professional PowerPoint presentations, executive briefings, reports, and supporting materials for senior leadership meetings.
• Coordinate labor relations and compliance projects involving multiple stakeholders and departments.
• Manage labor negotiation calendars, action item tracking, project timelines, and compliance deadlines related to labor and HR compliance initiatives.
• Assist in preparation of meeting agendas, meeting summaries, action item logs, and executive-level communication materials.
• Assist in developing process documentation, standard operating procedures, templates, and compliance resources.
• Support enterprise initiatives involving labor relations, employee relations, workforce compliance, and organizational development (where applicable).

Audit & Investigation Support

• Assist in gathering and organizing documentation related to employee investigations, grievances, audits, agency inquiries, and compliance reviews.
• Maintain confidentiality and chain-of-custody standards for sensitive personnel and labor relations records.
• Support preparation of documentation requested by legal counsel, auditors, HR leadership, and government agencies.
• Assist with records retention and document management requirements.

Critical Competencies

• Analytical Thinking
• Ability to review large volumes of information and identify trends (where applicable), inconsistencies, risks, and opportunities.
• Strong problem-solving capabilities and attention to detail.
• Ability to independently research issues and partner in recommendations for leadership consideration.

Strategic Administrative Judgment

• Demonstrates initiative and the ability to anticipate leadership needs.
• Possesses strong organizational awareness and understands priorities within a fast-paced business environment.
• Approaches assignments with a strategic mindset rather than simply performing transactional administrative tasks.

Organization & Prioritization

• Exceptional organizational and project management skills.
• Ability to manage multiple competing priorities and deadlines simultaneously.
• Strong follow-through and accountability for assigned projects and deliverables.
• Communication Skills
• Strong written communication skills with the ability to draft professional correspondence, reports, meeting summaries, and executive communications.
• Ability to communicate effectively with employees, managers, union representatives, executives, auditors, and external stakeholders.
• Maintains professionalism and discretion in handling confidential information.

Technology Proficiency

• Advanced proficiency in:
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word
• Microsoft Teams
• SharePoint
• HRIS platforms
• Data reporting and dashboard tools
• Ability to develop executive-quality presentations, reporting tools, workforce dashboards, and analytical reports is required.

Qualifications Education

• Associate degree required.
• Bachelor’s degree in Human Resources, Business Administration, Labor Relations, Public Administration, Organizational Leadership, or related field preferred.

Experience

• Minimum of 3–5 years of progressively responsible administrative, HR, compliance, labor relations support, project coordination, or analytical experience.
• Experience supporting HR, Labor Relations, Employee Relations, Compliance, Government Contracting, or Legal functions preferred.
• Experience working with confidential information and regulatory compliance documentation strongly preferred.
• Experience preparing executive presentations, reports, and workforce analytics preferred.

Career Development Opportunity

This position is intended to serve as a developmental pathway into advanced Human Resources, Employee Relations, Labor Relations, Compliance, HR Business Partner, and management-level HR positions. The candidate in this role will gain exposure to enterprise labor relations strategy, workforce compliance administration, collective bargaining administration, executive reporting, and organizational leadership practices.

Scope & Impact

The HR Compliance Specialist plays a vital role in supporting the organization’s labor relations and compliance functions by ensuring accurate reporting, audit readiness, regulatory compliance, workforce documentation integrity, and executive-level administrative support. The role directly contributes to organizational effectiveness, labor stability, compliance integrity, operational readiness, and risk mitigation across a highly regulated and complex business environment.

Works in a professional office environment providing administrative and operational support across departments. Duties may include coordinating communications, maintaining records, scheduling, data entry, document preparation, customer service, and general clerical support. Work is typically performed in a fast-paced setting requiring strong organizational skills, attention to detail, confidentiality, and the ability to manage multiple priorities while using standard office equipment and computer software.
Physical requirements may include sitting or standing for extended periods, frequent use of computers and standard office equipment, and occasional walking, bending, reaching, or lifting of light office materials up to 20 pounds. Position may require repetitive hand movements, visual concentration, and the ability to communicate effectively in person, by phone, and electronically in a typical office environment.

PREFERENCE STATEMENT

Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT

Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION

It is Calista and Subsidiaries’ business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.