Senior Group Administrative & Security Coordinator

Johns Hopkins Applied Physics Lab; Laurel (MD); On-site; USD 33,000 - 61,000; Full time

Job summary

Johns Hopkins Applied Physics Laboratory (APL) in Laurel, MD is seeking a Group Administrator to support the Technical Facilities Systems Group. You will provide admin and operational support to a 60+ person team within a 1,200+ person department in a centralized IT environment.

You will draft security-related documentation, organize classified materials, and coordinate security-inspections while preparing monthly budget-to-actual reports.

Qualifications

• Possess a high school diploma with at least 5 years of administrative experience.
• Have 4+ years of recent, progressively responsible experience as a secretary, office administrator, or in another related administrative support role.
• Are willing to operate with a high level of integrity and uncompromising discretion, while working with confidential and highly sensitive information.
• Demonstrate a strong work ethic, highly motivated self-starter and a strong dedication to a positive attitude in all that you do.
• Proven ability to manage a wide variety of routine to more complex issues with minimal assistance.
• Ability to develop and assess alternative approaches and assume responsibility for implementing alternative solutions.
• Ability to grow and develop with an evolving organization.
• Adept at managing multiple priorities with competing demands.
• Resourceful with strong problem-solving skills.
• Excellent verbal and written communication skills, coupled with strong proofreading skills.
• Proficient in desktop computer applications, including Microsoft Office Suite.
• Committed to personal and professional growth.
• Are able to obtain a Secret security clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

Responsibilities

• Assist the group’s management team in providing administrative and operational support for the group.
• Draft security-related documentation and procedures; prepare security briefs for the ADX team.
• Assist with the marking and organizing of classified documents; collaborate on security inspections.
• Prepare formal administrative and technical documentation and presentations; ensure compliance with security requirements.
• Coordinate with resources and facilities to distribute documents in a timely manner.
• Organize and maintain the team’s website; track equipment resources and lifecycles.
• Coordinate hiring activities with various offices and de-conflict calendars.
• Collaborate with other Administrative Assistants to support process improvement initiatives.

Skills

MS Office Suite

Communication skills

Problem-solving

Organizational skills

Attention to detail

Security clearance eligibility

Education

High school diploma

Bachelor's degree in Business Administration, Management, Communications, or related field

Tools

APL database applications

Microsoft Office Suite

Job description

Johns Hopkins Applied Physics Laboratory (APL) in Laurel, MD is seeking a Group Administrator to support the Technical Facilities Systems Group. You will provide admin and operational support to a 60+ person team within a 1,200+ person department in a centralized IT environment.

You will draft security-related documentation, organize classified materials, and coordinate security-inspections while preparing monthly budget-to-actual reports.