Senior Grants Specialist, Research Development

UT Southwestern Medical Center; Dallas (TX); On-site; USD 70,000 - 95,000; Full time

Job summary

UT Southwestern Medical Center in Dallas seeks an experienced Grants and Contracts Administrator to support researchers by identifying funding opportunities, assisting with proposal preparation and processing, negotiating contracts, and helping administer awards.

The role coordinates proposal development, clarifies roles among investigators, staff, and partners, and facilitates communication throughout the process.

Qualifications

• Bachelor's degree in business/public administration or related field.
• 4 years of experience in business/public administration with emphasis on customer service in financial or contracting positions.
• Experience in grants management or contracts is preferred.

Responsibilities

• Gathers information on funding opportunities and application procedures for applicants.
• Provides guidance to researchers for proposal development and submission by interpreting sponsor/university guidelines.
• Negotiates and processing of awards, and ensures compliance with award conditions and reporting.
• Negotiates contracts with government agencies and private organizations to reach satisfactory agreements.
• Supervises Grants and Contracts staff and performs other duties as assigned.

Skills

Customer service

Contract negotiation

Grants management

Proposal development

Education

Bachelor's Degree in business administration or related field

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

Job Summary

Works under minimal supervision to provide administrative support to researchers by identifying funding opportunities, assisting with preparation and processing of proposals, negotiating contracts, receiving awards, and assisting in administration.

• Coordinate project logistics for complex proposal development efforts, including timelines, meetings, action items, and proposal tracking.
• Participate in proposal planning and help identify project support needs while clarifying roles and responsibilities among investigators, departmental staff, RDO, and institutional partners.
• Facilitate communication and coordination among faculty investigators, research administration, and institutional partners throughout the proposal development process.

Benefits

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

Required

EXPERIENCE AND EDUCATION

• Education Bachelor's Degree in business administration, public administration, or related field
• Experience 4 years of experience in business or public administration with emphasis on customer service in financial or contracting position Applicants without the stated degree, but with significant additional professional applicable experience may be considered in lieu of education requirement.

Preferred

• Licenses and Certifications Certified Research Administrator (CRA) Upon Hire

Job Duties

• Gathers and provides information regarding funding opportunities and application procedures to applicants by reading newsletters and announcements, search directories, funding files, and other relevant resources.
• Provides guidance to researchers for proposal development and submission by interpreting and ensuring adherence to sponsor and university announcements and guidelines.
• Provides grants management support to researchers by negotiating and processing awards, interpreting award conditions, obtaining approvals for award modifications, and completing required reports.
• Negotiates contracts with various agencies (state and federal government, private organizations), pharmaceutical companies, and biotechnological companies to achieve agreements satisfactory to all parties.
• May draft entire contracts of various types following state laws and Board of Regents' guidelines.
• Provides working supervision to Grants and Contracts Specialist and administrative positions.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

Primary Location

Texas-Dallas-5323 Harry Hines Blvd

Work Locations

5323 Harry Hines Blvd

Job

Professional & Executive

Organization

234000 - Office of Research Development

Schedule

Full-time

Shift

Day Job

Employee Status

Regular

Job Type

Standard

Job Posting

Aug 20, 2026, 7:16:18 PM