Senior Grant Specialist (PRN/Remote) - Genetics

Washington University in St. Louis; United States; Remote; USD 70,000 - 100,000; Full time

Job summary

Washington University in St. Louis is seeking a Grants Specialist to support the sponsored projects life cycle from pre-award through closeout. The Senior GS helps faculty and staff prepare proposals, ensure compliance with sponsor guidelines, and manage timely submissions.

The role covers budgeting, justifications for proposals, data collection for protocols, and coordination with Post-Award and OSRS to secure contracts and subawards, with remote US-based work options.

Responsibilities

• Pre-award duties: proposal preparation and submission for complex proposals; block with sponsor guidelines.
• Budgeting and justifications for proposals; gather data for protocols and non-technical components.
• Liaise between Chair, Faculty, and Department Administrators; ensure regulatory compliance.
• Coordinate with Post-Award and OSRS to implement contracts and subcontracts.
• Grant closeout: submit final reports and follow up on delinquent items.
• Post-award guidance on expenditures and grant documentation.

Job description

Location

Remote, US

Position Summary

Grants Specialists (GS) play a vital role in the sponsored project life cycle, ensuring that research proposals adhere to sponsor guidelines and are successfully submitted. The Senior GS supports faculty, center directors, and staff throughout the pre-award stage of sponsored projects, including proposal preparation and submission, just-in-time requests, and compliance.
Responsible managing a portfolio of faculty post award and payroll sourcing activities with minimal supervision/oversight, particularly for a research-intensive department.

Job Description

Primary Duties & Responsibilities

• Proposal / Grant Management
  Performs pre-award job duties in response to specific proposal guidelines and terms and conditions for more complex proposals, such as program projects, ARPA-H, DOD, DOE applications with minimal guidance.
  Work with faculty in proposal preparation and submission.
  Manages budgeting, analysis, justifications for proposals; gathers information for protocols and non-technical proposal components as needed.
  Serves as a liaison between the Chair, Faculty, and Department Administrators.
  Stays current on federal and university developments regarding research administration and complex regulations.
  May coordinate the submission, work with PI to prepare budget, obtain pricing quotes from other Departments. Compiles and ensures accurate regulatory compliance of necessary data collected from various sources. Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines.
  Prepares and reviews all agency forms for submission.
  Enters grant budgeting documents online, as needed.
  Obtains PI and institutional signatures for proposal submissions.
  Initiates subaward setup through SUBS system (new process/system). Uploads pre-award documents and hands it off to Post-award to enter fund number.
  Coordinates with the Post-award unit and OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements in the SUBS system.
• Administrative Assistance
  Assist select PIs with calendar management, coordinating meetings and accommodating for scheduling conflicts in communication with the PI.
  Assist select PIs with travel planning/booking needs in coordination with the PI or their guests (prospective recruits, speakers, etc.).
  Support Assistant to the Chair with ad hoc needs as assigned.
• Award Management
  Manages reviews of more complex notice of award (NOA), including sponsor award documents, to SPA and PI, noting any special terms and conditions as well as committed effort.
  Monitors and works with PI to submit annual agency reports (e.g., Research Performance Progress Reports/RPPRs).
  Oversees and coordinates the proper transfer of PI grants and contracts into WashU.
• Research Compliance
  Coordinates the necessary support with internal and external requests for complex grant-related information (i.e. current biosketches, trainee information, and human/animal protocol approvals, other support).
• Research Reporting
  Assists with analysis of online database of grants submitted, awarded, rejected, etc. metrics and funding trends.
  Organizes and determines proper action plans including the oversight for advanced alerts to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
• Grant Closeout
  Serves as responsible for closure of complex sponsored projects accounts.
  Submits final progress report and invention statement (if applicable) to the appropriate agency.
  Follows up with PI and facilitates submission of delinquent final technical, outcomes, patent, and property reports.
• Post Award
  Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.
  Creates, addresses, and processes correspondence of moderate complexity with granting agencies (i.e. inquiries, carry forward requests, change in effort requests, prior approvals, no cost extensions, equipment purchase, and budget reallocation requests).
  Ensures that human and animal study protocols are associated with the applicable proposal or award.
  Obtains documentation on participation of foreign nationals on research projects.
  Tracks and maintains online database of grants submitted, awarded, rejected, etc.

Performs other duties as assigned.

Working Conditions

Job Location/Working Conditions

Normal office environment.
May travel to attend training sessions / seminars.

Physical Effort

Typically sitting at desk or table.
Repetitive wrist, hand or finger movement.

Equipment

Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Require