Senior Grant Administrator

The General Hospital Corporation; Somerville (MA); On-site; USD 95,000 - 120,000; Full time

Job summary

Mass General Brigham seeks a Senior Grant Administrator for the Gene and Cell Therapy Institute (GCTI). The role leads pre- and post-award grant administration, budgeting, forecasting, and financial reporting across the GCTI & PM portfolios within the MGB system.

You will work closely with the Executive Director of Strategic Planning and Operation, Research Management, and Research Finance to ensure compliant, timely grant activities and financial stewardship of sponsored projects.

Responsibilities

• Pre-Award Administration: Manage preparation and submission of research proposals, including budgets, budget justifications, application materials, and required institutional documentation.
• Post-Award and Financial Management: Manage sponsored awards throughout the project lifecycle, including award setup, budget monitoring, financial reporting, modifications, renewals, and closeout.
• Compliance and Award Management: Maintain complete grant records, interpret sponsor terms, apply institutional policies, and ensure compliance.
• Leadership and Operational Support: Provide senior-level support to faculty and program leadership on grant and financial activities.

Job description

Site: Mass General Brigham Incorporated

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

The Gene and Cell Therapy Institute (GCTI) is a newly created system-wide Institute under Mass General Brigham. The Institute will foster a world-class gene and cell therapy program that will leverage ongoing, groundbreaking scientific research efforts across the MGB system. The mission of GCTI is to bring together the community of MGB investigators which can utilize gene and cell therapy platforms to achieve their scientific and clinical goals and improve the health of patients. The Institute will differentiate itself by harnessing the exceptional strengths of clinician scientists, the large and unique patient population, and major discoveries throughout the hospital system to propel MGB as the leader in Gene & Cell therapies.

Mass General Brigham Personalized Medicine offers biobank services and core services to researchers and genetic tests for patients and is instrumental in improving the handling of genetic results in the clinical environment. We also work with novel technologies to facilitate genetic and genomic research.

The Senior Grant Administrator manages all phases of research grant and contract administration for an assigned portfolio of investigators, programs, and research activities. The position serves as a senior resource to faculty and program leadership, providing expertise in proposal development, budgeting, sponsor requirements, financial management, compliance, and post-award administration. The role supports complex sponsored research activities, independently resolves administrative and financial issues, and ensures compliance with institutional policies and sponsor requirements.

The successful candidate will work closely with Executive Director of Strategic Planning and Operation of GCTI & PM, MGB Research Management and Research Finance, and Faculty to support Pre and Post award grant and financial activities including budgeting, forecasting, creating monthly financial statements, variance analysis, cost analysis, and billing activities for GCTI & PM Grants, and Sundries.

Principal Duties and Responsibilities

Pre-Award Administration

1. Manage preparation and submission of research proposals, including budgets, budget justifications, application materials, and required institutional documentation.
2. Review sponsor guidelines and advise investigators on application requirements, deadlines, allowable costs, and institutional policies.
3. Ensure proposals are complete, accurate, compliant, and submitted according to sponsor and institutional requirements.
4. Coordinate with investigators, research leadership, finance, central research administration, and external collaborators to address proposal-related issues.
5. Support complex proposals involving multiple investigators, institutions, subawards, or funding mechanisms.
6. These responsibilities align with the MGB profile's requirement to process research grant proposals, awards, and transactions and ensure sponsor requirements are met and documented appropriately.

Post-Award and Financial Management

1. Manage sponsored awards throughout the project lifecycle, including award setup, budget monitoring, financial reporting, modifications, renewals, and closeout.
2. Monitor expenditures against approved budgets and identify financial risks, projected overruns, and funding shortfalls.
3. Prepare financial analyses, forecasts, reconciliations, and reports for investigators and program leadership.
4. Identify cost-sharing opportunities and develop solutions to potential fiscal issues.
5. Coordinate grant closeout, including final financial reconciliation and resolution of outstanding transactions or discrepancies.
6. Support progress reports, renewals, and continuation applications.

Compliance and Award Management

1. Maintain complete and accurate grant and contract records in accordance with institutional, sponsor, and regulatory requirements.
2. Interpret and apply sponsor terms and conditions, institutional policies, and applicable research administration requirements.
3. Review transactions for allowability, allocability, reasonableness, and consistency with approved award terms.
4. Identify compliance concerns and work collaboratively with investigators and institutional offices to resolve issues.

Leadership and Operational Support