Senior Financial Analyst

BART; Oakland (CA); On-site; USD 128,000 - 156,000; Full time

Benefits offered by this job

CalPERS retirement program

Job summary

BART is seeking a Senior Financial Analyst to administer and monitor complex, multi-year professional service agreements, review invoices for contractual and financial compliance, and perform financial analyses comparing actual costs to budgets.

The role includes developing work plans from conception through decommitment, coordinating with the Senior Manager of Agreement Management, and supporting project managers on budgets and schedules. Strong Excel and ERP skills are essential.

Qualifications

• Experience in financial analysis and budget development.
• Knowledge of FAR and government funding guidelines.
• Ability to prepare and present financial reports to management.

Responsibilities

• Administer and monitor complex, multi-year professional service agreements.
• Review invoices for contractual and financial compliance.
• Perform financial, statistical, and comparative analyses of actual vs. budgeted costs.
• Develop work plans from initial conception through decommitment.
• Provide support to project managers on budgets and schedules.

Skills

Capital budgeting

Financial management

FAR

Data reconciliation

Presentation skills

Relationship building

Problem solving

Process improvement

Project budgeting

Excel advanced

Oracle/PeopleSoft

Education

Bachelor's degree in business administration, accounting, economics or closely related field

Tools

Oracle/PeopleSoft Financials

Job description

Marketing Statement

Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.

Job Summary

Pay Rate

AFSCME Pay Grade 13

Annual Salary: $128,356.80 (Step 1) - $156,020.80 (Step 5)

Note

Initial negotiable annual salary will be commensurate with education and experience.

Reports To

Senior Manager of Agreement Management

Days Off

Saturday/Sunday

Who May Apply

All current BART employees and Future BART employees

Current Assignment

San Francisco Bay Area Rapid Transit (BART) is seeking to fill one (1) Senior Financial Analyst position.

The Senior Financial Analyst will be responsible for administering and monitoring complex, multi-year Professional Service Agreements, including reviewing invoices for contractual and financial compliance, performing financial, statistical, and comparative analyses of actual and budgeted costs, conducting overhead true-ups, and developing work plans from initial conception through decommitment. The position will also perform related financial and agreement management duties as assigned by the Senior Manager of Agreement Management.

Qualifications

The most qualified candidate for this position will have highly developed competencies beyond the minimum qualifications in the following areas, which will be reinforced with related work experience and will be clearly articulated during the selection process:

• Principles and practices of capital budgeting and financial management.
• Familiarity with general accounting principles and Federal Acquisition Regulation (FAR)
• Ability to reconcile data from multiple sources, ensure data accuracy and consistency, and support the automation and enhancement of financial reports and analyses.
• Strong presentation and communication skills to effectively articulate project financial management information derived from data and analytical reports.
• Ability to develop and foster relationships with all levels of the organization, as well as external entities and/or customers.
• Problem-solving skills, including the ability to identify and frame issues, analyze relevant data, and develop clear statistical or narrative summaries for presentation to management.
• Ability to develop, evaluate, and continuously improve systems and processes to enhance efficiency, accuracy, and effectiveness.
• Strong prioritization skills with the ability to manage multiple projects and maintain high attention to detail.
• Advanced proficiency in Microsoft Excel (e.g. Pivot table, lookup and reference functions, if statements, data importing and linking), Microsoft Word and PowerPoint.
• Experience with ERP financial software such as Oracle/ PeopleSoft Financials including budgeting, planning, commitment control and procurement.

Examples of Duties

• Participates in the more difficult work of staff responsible for complex financial, statistical, and program management analysis in assigned division area.
• Participates in the preparation, administration, and monitoring of District-wide budgets; compiles and analyzes budget data; monitors funding agreements and maintains budget schedules to assure conformance with funding agencies; ensures maintenance of expenditure records which conform to funding agency and District reporting requirements.
• Analyzes contract provisions and change orders related to approved cost of work and budget allocations; analyzes and reports cost variances, ensures that cost control methods are implemented and applied to program objectives; analyzes funding and cost data for management inquiries regarding work plans, consultants, and contract authority.
• Monitors and administers construction or funding agreement contracts in accordance with District and mandated guidelines; compiles actual costs by project; performs financial, statistical and comparative analysis of actual and budget costs.
• Identifies funding sources for proposed projects; projects cash flow requirements; maintains budgetary records for proposed projects.
• Provides support to project managers in setting budgets, schedules and estimates; tracks progress on projects versus original budgets and schedules; works closely with project staff and consultants to ensure project compliance.
• Develops and recommends improvements to computerized financial management system.
• Coordinates project activities with other departments, divisions and external agencies; works closely with other divisions to apply for and monitor the use of fund grants from city, county, state, and federal sources; monitors work in progress and authorizes contract payments.
• Conducts financial and management studies to evaluate system performance and operating efficiencies; presents studies to communicate findings and recommendations to senior management and the Board of Directors.
• May train assigned employees in their areas of work including budgeting and financial analysis methods, procedures and techniques.
• Prepares quarterly, semi-annual, and special analytical and statistical reports on operations and activities for management, regulatory and outside agencies.
• Reviews invoices; determines budget conformity; reports discrepancies and billing adjustments.
• Prepares the Annual Budget and the 5-Year forecast for each capital project and program assigned; involves budgeting for staffing requirements and coordinating with various departments who support the projects; includes budgeting for non-labor expenses for the budget year and for the out years.
• Participates in special projects as assigned.

Education

A Bachelor's degree in business administration, accounting, economics or a closely related field from an accredited college or university.

Minimum Qualifications

Three (3) years of (full-time equivalent) verifiable professional budgetary, financial, or management analysis experience.

Experience

Three (3) years of (full-time equivalent) verifiable professional budgetary, financial, or management analysis experience.

Substitution

Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred.

Knowledge And Skills

Knowledge of:

• Operations, services and activities of a comprehensive budget and financial control program.
• Principles of lead supervision and training.
• Principles of financial and operational analysis.
• Federal, State and local funding programs, associated guidelines and processes.
• Principles and practices of project management.
• Principles and practices of engineering and construction management.
• Advanced principles, practices, and procedures of accounting.
• Financial, statistical and comparative analysis principles, techniques and formulas.
• Principles and practices of project budget development, administration and control.
• Principles and practices of procurement.
• Methods and techniques for assessing performance against established objectives.
• Principles and practices of project scheduling.
• Principles and practices of financial record keeping and reporting.
• Current office procedures, methods and equipment including computers.
• Applicable financial computer software applications.
• Related Federal, State and local codes, laws and regulations.

Skill In

• Independently performing the most difficult financial and statistical analyses.
• Interpreting and explaining department policies and procedures.
• Leading, organizing and reviewing the work of assigned staff.
• Monitoring and reporting budget variances.
• Analyzing problems, identifying alternative solutions and implementing recommendations.
• Identifying funding sources for proposed and current projects.
• Creating timely purchase requisitions and disbursements of purchase orders.
• Performing accurate complex financial calculations.
• Utilizing, maintaining and updating computerized financial/project management systems and reports.
• Developing, organizing, reviewing and analyzing technical documents, proposals, contracts, and reports.
• Exercising a high degree of individual initiative, discretion, diplomacy, accuracy, and judgment.
• Understanding and following oral and written instructions.
• Communicating clearly and concisely, both orally and in writing.
• Establishing and maintaining effective working relationships with those contacted in the course of work including internal departments, vendors, and consultants.

Equal Employment Opportunity

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.

The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at [e-mail].

Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs .