Senior Facilities Coordinator

Socket.dev; Bothell (WA); On-site; USD 40,997 - 49,510; Full time

Benefits offered by this job

Comprehensive medical, dental, and vision plans

Unlimited PTO and paid holidays

Legal insurance

Home technology stipend

Job summary

IonQ is looking for a Senior Facilities Coordinator to join our Facilities Team in Bothell, WA. This role involves supporting the office environment, managing visitor interactions, and providing administrative assistance to the facilities team.

The ideal candidate has 3-5 years of relevant experience, excellent organizational skills, and familiarity with Microsoft 365 Suite. This position is well-suited for a proactive individual who thrives in a fast-paced setting.

Qualifications

• 3-5 years of proven experience as a receptionist or in a similar role.
• Self-motivated, able to work well independently and with others.
• Excellent attention to detail and ability to multitask.

Responsibilities

• Greet and direct visitors, ensuring compliance with visitor policies.
• Coordinate visits and new hires, including creating invites and assignments.
• Maintain a tidy office environment and prioritize facilities work orders.

Skills

Reception experience

Organizational skills

Interpersonal skills

Microsoft 365 Suite

Problem-solving skills

Education

Associate's degree or higher

Tools

Jira

Google Workplace

Job description

IonQ, Inc (NYSE: IONQ) is the world’s leading quantum platform and merchant supplier, delivering integrated quantum solutions across computing, networking, sensing, and security. IonQ’s newest generation of quantum computers, the IonQ Tempo, is the latest in a line of cutting‑edge systems that have been helping customers and partners including Amazon Web Services and AstraZeneca achieve 20× performance results and accelerate innovation in drug discovery, materials science, financial modeling, logistics, cybersecurity, and defense. In 2025, the company achieved 99.99% two‑qubit gate fidelity, setting a world record in quantum computing performance. Headquartered in College Park, Maryland, IonQ has operations in California, Colorado, Massachusetts, Tennessee, Washington, Italy, South Korea, Sweden, Switzerland, Canada, and the United Kingdom. Our quantum computing services are available through all major cloud providers, while we also meet the needs of networking and sensing customers across land, sea, air, and space. IonQ is making quantum platforms more accessible and impactful than ever before.

Location: This role will work onsite at our office located in Bothell, WA. Travel: Up to 5% domestic. Job ID: 1694

The Role

We are looking for a Senior Facilities Coordinator to join our Facilities Team. As a Senior Facilities Coordinator, you’ll be part of a cross‑functional team whose mission is to lead IonQ on its journey to build the world’s best quantum computers to solve the world’s most complex problems.

Responsibilities

• Receive visitors at the front desk by greeting, welcoming, directing, ensuring compliance to visitor policies, and announcing them appropriately.
• Assist facilities team with coordination of visitors and new hires including creating invites, access, and desk and room assignments.
• Ensure office environment is tidy and presentable at all times.
• Receive and prioritize facilities work orders including maintenance, supply, and EHS requests.
• Provide end‑user helpdesk administrative support as required.
• Receive, sort and manage daily mail.
• Answer, screen, and forward Facilities team emails.
• Order supplies and keep inventory of stock items.
• Initiate purchase orders as required.
• Assist facilities team with light lab maintenance including retrieving and delivering equipment to lab for calibration and maintaining EHS records.
• Assist in maintaining office security by following and communicating access and safety procedures and being a liaison with building security.
• Maintain, update, and review facility documents. Other tasks as required by business needs.

Requirements

• 3-5 years of proven experience as a receptionist or in a similar role.
• Self‑motivated with the ability to complete assignments with minimal supervision; must be able to work well both independently and with others.
• Excellent organizational skills, problem‑solving skills and ability to efficiently multitask.
• Attention to detail in maintaining logs, reporting documentation, and data entry.
• Excellent interpersonal skills, including the ability to communicate and collaborate effectively with all levels of personnel, executives, customers and external vendors in a positive manner.
• Comfortable working in a fast‑paced environment, with the ability to prioritize shifting business needs throughout the day.
• Flexible and able to adapt to changing procedures, systems, and priorities.
• Familiarity with Microsoft 365 Suite and Google Workplace.
• Familiarity with project management software such as Jira, Smartsheets, or others.

Preferred Qualifications

• Associate’s/College degree; BS/BA in Business Administration or relevant field.
• Familiarity with lab environments.
• Experience in customer support.
• Experience in a high‑tech, fast‑paced technical office environment.
• Certified Notary preferred.

The approximate base pay range for this position is $29.76 - $35.94 per hour. The total compensation package includes base, bonus, equity, and a range of benefit options found on our career site.

Our benefits include comprehensive medical, dental, and vision plans, matching 401(k), unlimited PTO and paid holidays, parental/adoption leave, legal insurance, and a home technology stipend. Details of participation in these benefit plans will be provided when a candidate receives an offer of employment.

At IonQ, we believe in fair treatment, access, opportunity, and advancement for all while striving to identify and eliminate barriers. We empower employees to thrive by fostering a culture of autonomy, productivity, and respect. We are dedicated to creating an environment where individuals can feel welcomed, respected, supported, and valued. We are committed to equity and justice. We welcome different voices and viewpoints and do not discriminate on the basis of race, religion, ancestry, physical and/or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, transgender status, age, sexual orientation, military or veteran status, or any other basis protected by law. We are proud to be an Equal Employment Opportunity employer.

US Technical Jobs

The position you are applying for will require access to technology that is subject to U.S. export control and government contract restrictions. Employment with IonQ is contingent on either verifying “U.S. Person” status for export controls and government contracts work, obtaining any necessary license, and/or confirming the availability of a license exception under U.S. export controls. Accordingly, we will have some additional questions regarding your immigration status that will be used for export control and compliance purposes, and the answers will be reviewed by compliance personnel to ensure compliance with federal law.

US Non‑Technical Jobs

Due to applicable export control laws and regulations, candidates must be a U.S. citizen or national, U.S. permanent resident (i.e., current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum. Accordingly, we will have some additional questions regarding your immigration status that will be used for export control and compliance purposes, and the answers will be reviewed by compliance personnel to ensure compliance with federal law.