Senior Executive, Projects (2-year contract)

National University of Singapore; Kent (WA); On-site; USD 46,805 - 62,407; Full time

Job summary

The National University of Singapore is seeking a Senior Executive for its Project RESET, based at the Kent Ridge Campus. This role involves supporting administrative finance, grants, and agreements coordination to ensure smooth project operations through diligent budget tracking.

The ideal candidate will have a degree in Biomedical Science, at least 4 years of relevant experience, and excellent English skills. Responsibilities include managing project agreements and providing daily support to the team.

Qualifications

• At least 4 years of experience in biomedical research, research administration, finance, and operations.
• Excellent command of both spoken and written English.
• Self-directed with initiative and resourceful.

Responsibilities

• Administer budgets, procurement, and grant processes.
• Manage end-to-end project agreements.
• Provide day-to-day administrative support to the team.

Skills

Finance and grant management

Project management

Interpersonal skills

Analytical and problem-solving skills

Education

Degree in Biomedical Science or a related discipline

Job description

Senior Executive, Projects (2-year contract)

Seniority: Executive & Administrative Location: Kent Ridge Campus Posted On: 14/01/2026 University-Level Unit: Yong Loo Lin School of Medicine Faculty/Department-Level Unit: Dean's Office (Medicine)

Job Description

We’re looking for a detail-oriented Project Officer to support administrative finance, grants, agreements, and ethics coordination for Project RESET. You will help ensure smooth operations through careful budget tracking, timely submissions, and well-documented processes.

Key Responsibilities

• Finance and grant management (70%)
  • Administer budgets, procurement, and grant processes to enable effective use of funds and smooth project operations.
  • Maintain expenditure trackers, prepare simple forecasts, process purchases and claims, and compile quarterly submissions for subawardees.
  • Monitor consumables/equipment to ensure adequacy and good condition.
• Project agreements and ethics approvals (20%)
  • Manage end‑to‑end project agreements (from document preparation to routing and signatures) with proper documentation and timely execution.
  • Coordinate DSRB/IRB submissions and ensure applications are filed within deadlines.
  • Liaise with stakeholders to progress agreements and approvals.
• Ad‑hoc support (10%)
  • Provide day‑to‑day administrative support to the Project RESET team as needed.
  • Assist with participant visits and other operational tasks.

Qualifications

• Degree in Biomedical Science or a related discipline, with at least 4 years of experience in biomedical research, research administration, finance and operations.
• Excellent command of both spoken and written English.
• Self‑directed individual with initiative, resourceful, analytical and problem‑solving skills, and strong project management capabilities.
• Team player with strong interpersonal skills and the ability to connect and engage at all levels.
• Excellent organizational skills and ability to set priorities and meet challenging deadlines.
• Ability to work in a fast‑paced environment and manage multiple priorities and stakeholders.

More Information

Location: Kent Ridge Campus
Organization: Yong Loo Lin School of Medicine
Department: Dean's Office (Medicine)
Employee Referral Eligible: No
Job Requisition ID: 31427
Req ID: 31427