Senior Executive Assistant (US)

TD Bank Group; Village of Pelham (NY); On-site; USD 67,000 - 99,000; Full time

Job summary

TD Bank Group in New York, NY is seeking a Senior Executive Assistant to manage the day-to-day administrative operations for the Senior Executive(s). The role requires discretion, a high level of professionalism and the ability to handle complex calendars and travel arrangements.

You will plan events, coordinate meetings and vendor interactions, support executive communications, and ensure compliance with policies.

Qualifications

• High School diploma required.
• 5+ years of related experience.
• Exceptional interpersonal and communication skills.
• Ability to work with senior level executives across all levels.
• Strong project management and multitasking abilities.
• Proficient PC skills with spreadsheets, reporting tools, and presentation software.

Responsibilities

• Manages day-to-day administrative operations for the Senior Executive(s).
• Coordinates travel arrangements and complex itineraries.
• Plans and executes events for Senior Executives.
• Ensures confidentiality and compliance with policies.
• Liaises with customers/colleagues and external vendors.

Skills

Interpersonal skills

Executive communication

Project management

Multi-tasking

Professional judgment

PC skills

Education

High School diploma

Tools

Spreadsheets

Reporting tools

Presentation software

Job description

Work Location:New York, New York, United States of AmericaHours:40Pay Details:$66,560 - $99,320 USDTD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.Line of Business:AdministrationJob Description:The Senior Executive Assistant manages the day-to-day administrative operations of the assigned Senior Executive(s). This role requires extensive knowledge of executive operations, policies, practices, and personnel, along with a high level of discretion, diplomacy, and professionalism with wide latitude for independent judgment.Depth & Scope:Provides diversified administrative support to the Senior ExecutiveAssures timely and confidential dissemination of material and the confidential destruction of materialsEnsures arrangements for meeting facilities and catering are well executedSupports the addressing of Customer / Colleague concerns directed at the Senior Executive and ensures they are routed to the appropriate person for resolutionMay personally represent the Senior Executive through experienced and polished interaction leaving an elevated professional image with Customers / ColleaguesPlans and implements special events for Senior Executives including multi-day activitiesEnsures travel preferences, accommodations, meetings and agendas and care of guests are delivered without incident for small to large groupsWorks with external vendors and service providers to ensure consistent high-quality function supportEnsures the Executive's complex itinerary is accommodated through detailed travel arrangements coordinating demanding schedulesEnsures own work is in compliance with applicable laws, regulations and guidelines, as detailed in policies located on Company intranet; policies include but are not limited to Fair Lending, Know Your Customer, Bank Secrecy Act and other applicable anti-money-laundering policiesProvides desktop support specific to department tools and software applications, assisting users and coordinating issues before escalating to technology staffReviews industry-related bulletins, notices, and other types of communications and analyzes impacts as assigned, keeping Manager updatedDevelops plans for any necessary procedural changes and distributes relevant materials to affected staffManages, reviews, and approves the expenses of the senior executive and their direct reports as neededEducation & Experience:High School diploma5+ Years of related experienceExceptional interpersonal and communication skills, both written and verbal, requiredAbility to work directly with senior level executives and across all levels of the organizationProject management skills preferred and must be flexible with ability to multi-task and prioritizeAbility to remain poised, professional and composed at all times and make independent decisions using good business judgment in a fast paced environmentKnowledge of Company organization, terminology and operations preferredAbility to work independently without direct daily supervisionExceptional Customer orientation and service delivery skillsProven organizational and administrative skillsPC skills including proficiently with spreadsheets, reporting tools and presentation software and software applicationsPhysical Requirements:Never: 0%; Occasional: 1-33%; Frequent: 34-66%; Continuous: 67-100%Domestic Travel – OccasionalInternational Travel – NeverPerforming sedentary work – ContinuousPerforming multiple tasks – ContinuousOperating standard office equipment - ContinuousResponding quickly to sounds – OccasionalSitting – ContinuousStanding – OccasionalWalking – OccasionalMoving safely in confined spaces – OccasionalLifting/Carrying (under 25 lbs.) – OccasionalLifting/Carrying (over 25 lbs.) – NeverSquatting – OccasionalBending – OccasionalKneeling – NeverCrawling – NeverClimbing – NeverReaching overhead – NeverReaching forward – OccasionalPushing – NeverPulling – NeverTwisting – NeverConcentrating for long periods of time – ContinuousApplying common sense to deal with problems involving standardized situations – ContinuousReading, writing and comprehending instructions – ContinuousAdding, subtracting, multiplying and dividing – ContinuousThe above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The listed or specified responsibilities & duties are considered essential functions for ADA purposes.Who We Are:TD is one of the world's leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day, we strive to make every interaction, product, and experience remarkably human and refreshingly simple for over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and creativity to foster deeper relationships, ensure disciplined execution, and build a simpler, faster banking experience. TD is deeply committed to being a leader in client experience, that is why we believe that all colleagues, no matter where they work, are client facing. Together, we are reimagining what banking can be for our clients, colleagues and communities.Our Total Rewards PackageOur Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical and mental well-being goals. Total Rewards at TD includes base salary and variable compensation/incentive awards (e.g., eligibility for cash and/or equity incentive awards, generally through participation in an incentive plan) and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off (including Vacation PTO, Flex PTO, and Holiday PTO), banking benefits and discounts, career development, and reward and recognition. Learn moreAdditional Information:We’re delighted that you’re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we’re committed to providing the support our colleagues need to thrive both at work and at home.Colleague DevelopmentIf you’re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities.If you’re passionate about helping clients and building deep, lasting relationships, TD offers diverse career paths where you can grow your expertise and make a meaningful impact.We're committed to your success and foster a respectful workplace where diverse perspectives are valued, everyone has fair opportunities to grow, and you can unlock your full potential to achieve your career goals. Here at TD, we hire and develop the best.Training & OnboardingWe will provide training and onboarding sessions to ensure that you’ve got everything you need to succeed in your new role.Interview ProcessWe’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.AccommodationTD Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.If you are an applicant with a disability and need accommodations to complete the application process, please email TD Bank US Workplace Accommodations Program at [e-mail] . Include your full name, best way to reach you and the accommodation needed to assist you with the applicant process.