Senior Executive Assistant to Department Chair

University of Virginia; Charlottesville (VA); Hybrid; USD 65,000 - 75,000; Full time

Job summary

The University of Virginia's Department of Physical Medicine & Rehabilitation (PM&R) seeks an Executive Assistant to support the Department Chair. The role requires independent work, strong organization, and professional communication to manage calendars, meetings, and confidential documentation.

Based in Charlottesville, VA, this on-site position offers priority for in-person collaboration, with occasional work-from-home per leadership guidance.

Qualifications

• Bachelor's Degree or combination of education and related experience required.
• 3+ years of relevant experience required.
• Proficient in Microsoft Office and EPIC scheduling preferred.

Responsibilities

• Direct administrative support to the Chair of the PM&R department with advanced organizational skills.
• Manage calendars, meetings, and agendas; coordinate communications with faculty and leadership.
• Prepare division documents, credentialing materials, and promotion/tenure packets as needed.
• Oversee office operations, scheduling, travel arrangements, reimbursements, and onboarding/offboarding tasks.
• Coordinate events and manage supplies, equipment, and facility maintenance.

Skills

Organizational skills

Independence

Education

Bachelor's Degree

Experience-based equivalency

Tools

Microsoft Office

EPIC scheduling

Job description

The University of Virginia's Department of Physical Medicine & Rehabilitation (PM&R) seeks an Executive Assistant to support the Department Chair. The role requires independent work, strong organization, and professional communication to manage calendars, meetings, and confidential documentation.

Based in Charlottesville, VA, this on-site position offers priority for in-person collaboration, with occasional work-from-home per leadership guidance.