Senior Executive Assistant to CIO | Hybrid (4x/wk onsite)

Randstad USA; Boston (MA); Hybrid; USD 143,270,000 - 157,597,000; Full time

Job summary

Randstad USA is seeking a Contract Senior Executive Assistant to support the CIO and IT organization at our Bedford, MA headquarters on a hybrid schedule (on-site at least 4 days/week). The role requires expert calendar management, travel planning, budgeting assistance, and executive communications.

Ideal candidates bring 10+ years of senior-level administrative experience, strong MS Office skills, and proficiency with Concur and SAP.

Qualifications

• 10+ years of administrative experience supporting senior-level/C-suite executives, preferably in pharma/biotech.
• Bachelor’s degree is preferred.
• Advanced knowledge of MS Office and Outlook; Concur and SAP are required; experience with Adobe and DocuSign is a plus.
• Discretion: handle highly sensitive information with professionalism.
• Strong written/verbal communication and time-management skills.
• Onsite at least 4 days per week in Bedford, MA with remote work flexibility.

Responsibilities

• Manage executive calendar and time management for the CIO and IT org.
• Organize onsite, remote, and offsite meetings; prepare agendas, distribute pre-reads, track actions, source venues, arrange catering.
• Liaise with C-levels, leadership, employees, clients, and vendors with discretion.
• Arrange travel, accommodations, and timely expense reporting in accordance with policy.
• Create requisitions, purchase orders, and vendor setup in SAP; coordinate invoicing with AP; assist budgeting.
• Prepare/edit PowerPoint presentations, memos, and team communications; manage intranet pages.

Skills

Executive support

Calendar management

Discretion

Communication

Time management

Education

Bachelor’s degree

Tools

MS Office (PowerPoint, Word, Excel)

Outlook

Concur

SAP

Adobe

DocuSign

Job description

Randstad USA is seeking a Contract Senior Executive Assistant to support the CIO and IT organization at our Bedford, MA headquarters on a hybrid schedule (on-site at least 4 days/week). The role requires expert calendar management, travel planning, budgeting assistance, and executive communications.

Ideal candidates bring 10+ years of senior-level administrative experience, strong MS Office skills, and proficiency with Concur and SAP.