Senior Executive Assistant I - Bethesda, MD (HYBRID)

GEICO; Bethesda (MD); On-site; USD 60,000 - 94,000; Full time

Job summary

GEICO in Bethesda, MD seeks a Senior Executive Assistant to support senior leadership in a fast-paced legal environment. You will manage e-mail and calendars, schedule appointments, arrange travel, and provide high-level administrative support with discretion and reliability.

The ideal candidate brings 5–7+ years of EA experience, advanced MS Office skills, and a proactive, organized approach. A Bachelor's degree or EA certification is preferred, with experience in SharePoint and travel planning.

Qualifications

• 5–7+ years of experience as an Executive Assistant supporting senior-level executives.
• Proficiency in managing e-mail, calendars, and contacts; advanced MS Office skills.
• Experience scheduling calls/meetings and preparing materials for presentations.
• Experience booking and organizing travel; maintaining travel itineraries and tracking spreadsheets.
• Experience creating and submitting expense reports and processing invoices.
• Experience organizing filing systems and working with SharePoint.

Responsibilities

• Manage e-mail and calendars for senior leaders; prioritize and respond appropriately.
• Schedule appointments, coordinate meetings, and prepare meeting materials.
• Book travel and create detailed travel itineraries; manage related expenses and reimbursements.
• Provide high-level administrative support; handle confidential information with discretion.

Skills

Executive support

Calendar management

Travel booking

MS Office

SharePoint

Expense reports

Document proofreading

Education

Bachelor's Degree

EA Certification

Tools

Microsoft Office

SharePoint

Job description

Why Join GEICO?

At GEICO, we offer a rewarding career where your ambitions are met with endless possibilities. Every day we honor our iconic brand by offering quality coverage to millions of customers and being there when they need us most. We thrive on relentless innovation to exceed our customers' expectations while making a real impact on local communities nationwide. Founded in 1936, GEICO is a member of the Berkshire Hathaway family of companies and one of the largest auto insurers in the United States. When you join our company, we want you to feel valued, supported, and proud to work here. That's why we offer the GEICO Pledge: Great Company, Great Culture, Great Rewards, and Great Careers. GEICO's Legal Department is seeking a highly organized and experienced Senior Executive Assistant to support senior leadership and their teams. This role demands a proven track record of efficiency, task and time management, and results orientation to assist senior-level executives in a fast-paced legal environment. Key responsibilities include managing e-mail and calendars, scheduling appointments, booking travel, and providing high-level administrative support. The ideal candidate will be professional, discreet, resourceful, responsible, proactive, reliable, and exceptionally organized. Superior prioritization and multi-tasking abilities, along with strong writing and editing skills, are essential.

Basic Qualifications:

5-7+ years of experience as an Executive Assistant, supporting senior-level executives Proficiency in managing e-mail, calendars, and contacts. Advanced skills in Microsoft Office Suite creating Word documents, PPT presentations and Excel spreadsheets. Experience scheduling calls and meetings and preparing meeting materials and presentations. Ability to track email correspondence and projects, following up with senior staff as needed. Expertise in booking and organizing travel, creating detailed travel itineraries and maintaining tracking spreadsheets. Competence in performing various administrative tasks such as printing and scanning, e-mailing, drafting letters, and proofreading documents. Experience in creating and submitting expense reports, processing invoices and general experience related to supporting financial management. Ability to organize and maintain both physical and digital filing systems with experience working in Share Point. Flexibility to handle special projects and other tasks, as assigned.

Preferred Qualifications:

Bachelor's Degree or Executive Assistant Certification Experience in a legal setting, either in a corporate legal department or law firm Proven ability to maintain budgets and expenses Experience supporting the administrative operations of an organization or department, including drafting, documenting, and maintaining administrative processes, procedures, or standard operating procedures (SOPs).

Location:

This hybrid role requires working on site in our Bethesda MD office for three days a week.

Annual Salary

$29.00 - $45.28 The above annual salary range is a general guideline. Multiple factors are taken into consideration to arrive at the final hourly rate/ annual salary to be offered to the selected candidate. Factors include, but are not limited to, the scope and responsibilities of the role, the selected candidate’s work experience, education and training, the work location as well as market and business considerations. At this time, GEICO will not sponsor a new applicant for employment authorization for this position.

GEICO Pledge:

• Great Company: Protecting customers through life’s twists and turns with innovation and integrity.
• Great Careers: Personalized development programs, mentorship, and certification assistance.
• Great Culture: Inclusive and collaborative culture rooted in shared success.
• Great Rewards: Competitive pay, benefits, and flexibility to support your well-being and future.

The equal employment opportunity policy of the GEICO Companies provides for a fair and equal employment opportunity for all associates and job applicants regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability or genetic information, in compliance with applicable federal, state and local law. GEICO hires and promotes individuals solely on the basis of their qualifications for the job to be filled. GEICO reasonably accommodates qualified individuals with disabilities to enable them to receive equal employment opportunity and/or perform the essential functions of the job, unless the accommodation would impose an undue hardship to the Company. This applies to all applicants and associates. GEICO also provides a work environment in which each associate is able to be productive and work to the best of their ability. We do not condone or tolerate an atmosphere of intimidation or harassment. We expect and require the cooperation of all associates in maintaining an atmosphere free from discrimination and harassment with mutual respect by and for all associates and applicants.

At GEICO,we offer a rewarding career where your ambitions are met with endless possibilities. Every day we honor our iconic brand by offering quality coverage to millions of customers and being there when they need us most. We thrive on relentless innovation to exceed our customers' expectations while making a real impact on local communities nationwide. Founded in 1936, GEICO is a member of the Berkshire Hathaway family of companies and one of the largest auto insurers in the United States.

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