Senior Executive Assistant (Hybrid Waltham, MA)

ZoomInfo; Waltham (MA); On-site; USD 102,000 - 160,000; Full time

Job summary

ZoomInfo is seeking an experienced Executive Assistant to support senior leaders, manage complex calendars, coordinate travel, and help run leadership meetings. You will connect people, track follow-ups, and plan culture events and offsites, ensuring smooth operations and clear communication across the leadership team.

The role requires discretion, high organization, and strong written communication. Base salary is positioned to reflect experience and location, with additional compensation

Qualifications

• 5+ years of experience providing executive support to senior leaders.
• Experience supporting executives at a software or technology company.
• Strong calendar management across multiple leaders, including complex scheduling, changing priorities, and travel.
• Experience helping run leadership meetings: agendas, prep, notes, and follow-through on action items.
• Strong written communication: clear, concise, no fluff.
• Highly organized with great attention to detail across multiple moving pieces.
• High degree of discretion; you'll be trusted with sensitive information about the org, its people, and its strategy.
• Experience with event planning, offsites, or team programming a plus.

Responsibilities

• Executive Support. You'll manage complex calendars across multiple leaders, coordinate domestic and international travel, and handle the logistics that let the leadership team focus on the work.
• Leadership Meetings. You'll set up the recurring meetings for the CPO and his staff: staff meetings, reviews, check-ins. That means getting them scheduled and set up correctly, coordinating agendas with the right people ahead of time, making sure materials are prepared and accessible, and keeping things on track in the room.
• Connecting People. You'll notice when someone on the leadership team needs to be looped in, or when two people need five minutes together, and make that happen.
• Follow-Up. Decisions made in a leadership meeting don't automatically reach the people who need to act on them. You'll track action items, follow up where needed, and help get key updates out to the broader product org in a timely, clear way.
• Culture and Events. You'll plan team events, offsites, and office gatherings, and find ways to recognize people for wins, milestones, and life events. You'll also plan and coordinate leadership offsites and org-wide events, handling logistics from venue to agenda.

Skills

Executive support

Calendar management

Travel coordination

Leadership meetings

Written communication

Discretion

Event planning

Job description

ZoomInfo is where careers accelerate. We move fast, think boldly, and empower you to do the best work of your life. You’ll be surrounded by teammates who care deeply, challenge each other, and celebrate wins. With tools that amplify your impact and a culture that backs your ambition, you won’t just contribute. You’ll make things happen fast.

What You’ll Do

• Executive Support. You'll manage complex calendars across multiple leaders, coordinate domestic and international travel, and handle the logistics that let the leadership team focus on the work. You'll need to understand priorities well enough to make good calls on their behalf, including pushing back on requests that don't deserve their time.
• Leadership Meetings. You'll set up the recurring meetings for the CPO and his staff: staff meetings, reviews, check-ins. That means getting them scheduled and set up correctly, coordinating agendas with the right people ahead of time, making sure materials are prepared and accessible, and keeping things on track in the room.
• Connecting People. You'll notice when someone on the leadership team needs to be looped in, or when two people need five minutes together, and make that happen.
• Follow-Up. Decisions made in a leadership meeting don't automatically reach the people who need to act on them. You'll track action items, follow up where needed, and help get key updates out to the broader product org in a timely, clear way.
• Culture and Events. You'll plan team events, offsites, and office gatherings, and find ways to recognize people for wins, milestones, and life events. You'll also plan and coordinate leadership offsites and org-wide events, handling logistics from venue to agenda.

What You’ll Bring

• 5+ years of experience providing executive support to senior leaders, ideally supporting a team rather than a single executive
• Experience supporting executives at a software or technology company
• Strong calendar management across multiple leaders, including complex scheduling, changing priorities, and travel
• Experience helping run leadership meetings: agendas, prep, notes, and follow-through on action items
• Strong written communication: clear, concise, no fluff
• Highly organized with great attention to detail across multiple moving pieces
• High degree of discretion; you'll be trusted with sensitive information about the org, its people, and its strategy
• Experience with event planning, offsites, or team programming a plus

Who You Are

• Proactive and self-propelled. No one is going to walk you through the steps, so you think the work through end to end before anyone asks. If you're booking a day, you've already considered travel time, prep time, and what happens before and after. You see problems coming and solve them, and you bring a recommendation with a question rather than just the question.
• High-energy and curious. You ask a lot of questions to build context quickly, and then you apply it independently. You want to understand the product, the business, and the people, and you ask when you need context to do something well.
• Resourceful. You don't get stuck. If something breaks or plans change, you find a way to get it done.
• Embedded. You’re in the room, in the calendars, and in the conversations, so you know enough context to make good decisions. You build real relationships with the people you support and the broader team.
• Clear communicator. Whether you're writing a meeting recap, drafting a team update, or following up on something that's late, people know what you need and what was decided.
• Diplomatic, and willing to push back. You're comfortable saying no, or “not yet,” to a VP or a salesperson who says something is urgent. You protect the leadership team's time and priorities, and you handle friction calmly rather than avoiding it.
• Comfortable with change. ZoomInfo moves quickly and plans change at the last minute. You adjust and find a path forward without needing things to be tidy first.
• Cares about the team. You notice when someone deserves recognition, you think about what makes an event worth attending, and you want people on the team to feel connected to each other.

Actual compensation offered will be based on factors such as the candidate’s work location, qualifications, skills, experience and/or training. Your recruiter can share more information about the specific salary range for your desired work location during the hiring process. We want our employees and their families to thrive.

In addition to comprehensive benefits we offer holistic mind, body and lifestyle programs designed for overall well-being. Learn more about ZoomInfo benefits here.

Below is the US base salary for this position. Additional compensation such as Bonus, Commission, Equity and other benefits may also apply.

$101,500—$159,500 USD

About Us

ZoomInfo (NASDAQ: GTM), the all-in-one AI GTM platform, enables sales, marketing, and customer success teams to execute their go-to-market strategy with confidence. Powered by the industry's most comprehensive B2B data, including more than 100 million companies, 500 million contacts, and billions of signals, ZoomInfo delivers the intelligence, automation, and integrations that modern revenue teams need to identify, engage, and convert their best buyers.

ZoomInfo is committed to protecting your privacy when you apply for jobs with us. Please review our Job Applicant Privacy Notice for more details on how we handle your personal information.

ZoomInfo may use a software-based assessment as part of the recruitment process. More information about this tool, including the results of the most recent bias audit, is available here.

ZoomInfo is proud to be an equal opportunity employer, hiring based on qualifications, merit, and business needs, and does not discriminate based on protected status. We welcome all applicants and are committed to providing equal employment opportunities regardless of sex, race, age, color, national origin, sexual orientation, gender identity, marital status, disability status, religion, protected military or veteran status, medical condition, or any other characteristic protected by applicable law. We also consider qualified candidates with criminal histories in accordance with legal requirements.

For Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. ZoomInfo does not administer lie detector tests to applicants in any location.