Senior Executive Assistant (CEO)

Cytokinetics; San Francisco (CA); On-site; USD 165,000 - 185,000; Full time

Benefits offered by this job

Equity options / RSUs

Health insurance: comprehensive

401k with employer match

Paid time off

Learning and wellness stipends

Life and disability insurance

Job summary

Cytokinetics in South San Francisco, CA is seeking a Sr. Executive Assistant to the CEO to ensure time priorities align with enterprise objectives.

This role manages complex calendars, coordinates high-profile meetings, and handles confidential communications with discretion. You will orchestrate domestic and global travel, support Board activities, prepare materials, and collaborate with senior leaders, investors, and vendors.

Qualifications

• 15+ years of executive-level administrative experience supporting C-level executives, including direct CEO support in the biotech industry.
• Bachelor’s degree is preferred.
• Demonstrated alignment with Cytokinetics’ values and executive presence.
• Exceptional discretion and sound judgment handling highly confidential, time-sensitive information.
• Proven ability to operate with autonomy, anticipate needs, and adapt to shifting priorities.

Responsibilities

• Partner with the CEO to align time and priorities with enterprise objectives.
• Strategically manage a complex calendar and prepare for engagements.
• End-to-end planning for executive meetings: scheduling, agenda development, pre-reads, and follow-up.
• Coordinate domestic and global travel for high-level meetings and events.
• Manage CEO and Board-related expenses with accuracy and policy compliance.
• Coordinate Board meetings, agendas, materials, travel, logistics, and follow-up.
• Prepare materials and brief presenters for meetings and collaborate with leaders to gather information.
• Engage with CSC, SLT, Board members, investors, bankers, analysts, vendors, and partners.
• Oversee review and routing of high-priority contracts and sensitive documents.
• Lead confidential special projects and drive next steps with minimal direction.
• Improve operating effectiveness of the CEO’s office; maintain records and organized systems.

Skills

Executive-level support

Calendar management

Board coordination

Travel planning

Expense management

Contract review

Discretion & confidentiality

Stakeholder management

Written & verbal communication

Microsoft Office

Video conferencing tools

Education

Bachelor’s degree (preferred)

Tools

Microsoft Office

Expense reporting systems

Contract management systems

Job description

Cytokinetics is a specialty cardiovascular biopharmaceutical company, building on its over 25 years of pioneering scientific innovations in muscle biology, and advancing a pipeline of potential new medicines for patients suffering from diseases of cardiac muscle dysfunction.The Sr. Executive Assistant (CEO) serves as a trusted partner to the CEO, ensuring the CEO’s time, relationships, and priorities reflect enterprise objectives. This role oversees complex scheduling, external engagements, internal communications, Board support, and the flow of highly confidential information, enabling the CEO to remain focused on the company’s highest-value priorities.The ideal candidate brings exceptional judgment, discretion, business acumen, and executive presence. This individual anticipates needs well in advance, operates with extraordinary autonomy, and proactively resolves issues across competing priorities and a broad network of internal and external stakeholders.Supporting the CEO is a highly visible and dynamic responsibility. Success in this role requires flexibility to respond to time-sensitive needs outside standard business hours, including occasionally early mornings, evenings, or weekends, as business and travel schedules require.The role is well suited to someone who understands and is energized by the pace, responsiveness, and commitment associated with supporting the CEO.ResponsibilitiesServe as a partner to the CEO using strong knowledge of the business strategy, organizational structure, and key priorities to align the CEO’s time and attention with enterprise objectives.Strategically manage an intricate and rapidly changing calendar. Anticipate priorities weeks and months in advance, resolve conflicts, protect time for the highest-value work, and ensure the CEO is fully prepared for each engagement.Own end-to-end planning for executive meetings, from scheduling and agenda development through pre-read preparation, participant readiness, logistics, and post-meeting follow-up. Support high-visibility meetings with senior executives, Board members, investors, partners, and other external stakeholders.Orchestrate complex domestic and global travel, including multi-stop and frequently changing itineraries associated with Board meetings, investor events, conferences, and other high-level engagements. Anticipate preferences, manage real-time changes, and ensure seamless preparation and execution.Manage CEO and Board-related expenses with accuracy, discretion, policy compliance, and audit readiness.Coordinate Board of Directors meetings and related activities, including agendas, presentations, materials, travel, logistics, off-site planning, budget oversight, and follow-up, in close partnership with key internal stakeholders.Ensure agendas, presentations, supporting materials, and communications are prepared, reviewed, and organized in advance of company meetings. Partner with presenters and business leaders to gather information, assist with content development as needed, coordinate deadlines, and prepare presenters through briefing materials, timelines, rehearsals, and meeting logistics.Engage professionally with the Corporate Steering Committee (CSC), Senior Leadership Team (SLT), Board members, investors, bankers, research analysts, collaborators, physician investigators, patient advocacy organizations, vendors, and visitors. Exercise sound judgment and discretion in every interaction.Oversee the review, routing, and execution of high-priority contracts and sensitive documents requiring CEO attention. Partner with Legal, Finance, and Purchasing to ensure accuracy, confidentiality, timely action, and alignment with company processes.Foresee and resolve conflicts across executive priorities, calendar demands, sensitive matters, and external relationships. Escalate issues appropriately, develop practical solutions, and manage behind-the-scenes complexity to protect the CEO’s focus.Lead confidential and time-sensitive special projects on behalf of the CEO, including research, data compilation, analysis, reports, and executive communications. Initiate next steps and drive work forward with minimal direction.Continuously improve the operating effectiveness of the CEO’s office by establishing organized systems, strengthening workflows, maintaining accurate records and contact information, and partnering closely with other Executive Assistants and functional leaders.Qualifications15+ years of executive-level administrative experience supporting C-level executives, including direct CEO support in the biotech industry. Bachelor’s degree is preferred.Demonstrated alignment with Cytokinetics’ values: Patients are our North Star, Science is in our Soul, We > Me, and Make It Happen.Demonstrated experience engaging with Board members and senior external stakeholders, including investors, bankers, analysts, partners, and vendors.Exceptional discretion and sound judgment in handling highly confidential, sensitive, and time-critical information.Proven ability to operate with extraordinary autonomy, anticipate needs well in advance, make informed decisions when information is incomplete, and adapt quickly as priorities shift.Strong business acumen and understanding of enterprise strategy, organizational structure, and executive priorities, with the ability to apply that context to prioritization and decision support.Executive-level written and verbal communication skills, strong interpersonal judgment, and the ability to build trusted relationships across a wide range of personalities and seniority levels.Exceptional organization, attention to detail, and follow-through, with the ability to manage multiple high-stakes priorities, tight deadlines, and frequent changes.Advanced proficiency with Microsoft Office applications, video conferencing tools, expense reporting systems, and contract or database applications.#LI-ONSITEPay Range:The expected salary range for this position based on the primary location of South San Francisco, CA is $165,000-$185,000. The base pay offered will take into account internal equity and may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. Base salary is just one component of our competitive total compensation package, which includes equity in the form of stock options and/or restricted stock units, comprehensive health, dental, vision, life and disability insurance coverage, 401k retirement benefits with employer match, learning and wellness stipends, and paid time off. Note that benefits are subject to change and may vary based on jurisdiction of employment.Our employees come from different backgrounds, and we celebrate those differences. We are looking for the best candidates for our open roles, but do not expect applicants to meet every qualification in order to be considered. If you are excited about what you could accomplish at Cytokinetics and believe you can add value to our team, we would love to hear from you.Please review our General Data Protection Regulation (GDPR) policy PRIOR to applying.Our passion is anchored in robust scientific thinking, grounded in integrity and critical thinking. We keep the patient front and center in all we do – all actions and decisions are in service of the patient and their caregivers. We champion integrity, ethics, doing the right thing, and being our best selves.Fraud Warning: How to Identify Impersonated Cytokinetics Job Postings and OffersRecently, there have been fraudulent employment offers being sent to candidates on behalf of Cytokinetics. Please be advised that all legitimate offers from Cytokinetics will come directly from our official email domain (Cytokinetics.com) and will only be made after completing a formal interview process.Here are some ways to check for authenticity:We do not conduct job interviews through non-standard text messaging applicationsWe will never request personal information such as banking details until after an official offer has been accepted and verifiedWe will never request that you purchase equipment or other items when interviewing or hiringIf you are unsure about the authenticity of an offer, or if you receive any suspicious communication, please contact us directly at [e-mail] visit our website at: www.cytokinetics.comCytokinetics is an Equal Opportunity Employer