Senior Executive Assistant

State of Oregon; United States; Hybrid; USD 48,000 - 67,000; Full time

Benefits offered by this job

11 paid holidays

Flexible work schedules

Work–life balance

Job summary

Oregon Department of Transportation is seeking a Senior Executive Assistant to provide confidential administrative and executive support to Region 2 leadership, coordinating schedules, priorities and cross-team collaboration to keep projects on track.

This role includes HR liaison duties, invoice tracking, and managing records, with a hybrid work option allowing remote work up to two days per week.

Qualifications

• Provide confidential administrative support to Region 2 Manager and HQ/TC managers.
• Coordinate agendas, packets, presentations, minutes, presenters and assignments for four Area Commissions on Transportation.
• Develop and maintain tracking systems to monitor invoice status and ensure timely payment of obligations.
• Organize digital financial records for easy retrieval and identify opportunities to streamline processes.

Responsibilities

• Provide confidential administrative, technical and executive support to the Region 2 Manager and Region 2 Headquarters and Tech Center (HQ/TC) managers.
• Support four Area Commissions on Transportation by coordinating agendas, packets, presentations, minutes, presenters and assignments.
• Develop and maintain tracking systems to monitor invoice status and ensure timely payment of all obligations.
• Organize digital financial records for easy retrieval and identify opportunities to streamline processes and improve efficiency.
• Serve as Region 2’s HR liaison with ODOT HR, coordinating HR policies, recruiting, position descriptions, records and related matters with managers and employees.
• Establish and maintain effective working relationships with internal and external customers.
• Assist with requests for additional resources and ensure backup coverage during absences.
• Review, verify and process contract invoices in OregonBuys or TEAMS.
• Hybrid work options available – can work remotely up to two days per week.
• Work is performed in an office environment and requires travel, occasional overtime and lifting up to 50 pounds.
• Email for position description requests: [e-mail].

Job description

Executive Support Specialist 2 – Senior Executive Assistant Oregon Department of Transportation Delivery & Operations Division – Region 2 Business Operations Salem

Initial Posting Date:

08/24/2026

Application Deadline:

09/02/2026

Agency:

Department of Transportation

Salary Range:

$4,312 - $5,988

Position Type:

Employee

Position Title:

Senior Executive Assistant

The role:

Are you organized, proactive and great at keeping people and priorities on track? Join ODOT Region 2 as a senior executive assistant and play a key role in supporting the leaders who keep Region 2’s highways moving! You’ll be a key partner to the Region 2 Manager and leadership team by coordinating schedules, tracking priorities and keeping projects moving. You’ll also collaborate across ODOT to connect the people and work that plan, deliver and maintain our transportation system.

We provide a safe and reliable multimodal transportation system that connects people and helps Oregon’s communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions.

Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile .

A day in the life:

• Provide confidential administrative, technical and executive support to the Region 2 Manager and Region 2 Headquarters and Tech Center (HQ/TC) managers.
• Support four Area Commissions on Transportation by coordinating agendas, packets, presentations, minutes, presenters and assignments.
• Develop and maintain tracking systems to monitor invoice status and ensure timely payment of all obligations. If tracking systems exist, recommend and propose changes when needed.
• Organize digital financial records for easy retrieval and identify opportunities to streamline processes and improve efficiency.
• Serve as Region 2’s HR liaison with ODOT HR, coordinating HR policies, recruiting, position descriptions, records and related matters with managers and employees.
• Establish and maintain effective working relationships with internal and external customers.
• Assist with requests for additional resources and assistance and ensure there’s backup coverage during absences.
• Review, verify and process contract invoices in OregonBuys or Transportation Environmental Accounting Management System (TEAMS).
• Hybrid work options available – can work remotely up to two days per week.
• Work is performed in an office environment and requires travel, occasional overtime and lifting up to 50 pounds.
• To request a copy of the position description, which includes all duties and working conditions, please email [e-mail].

What’s in it for you:

• Work/life balance, 11 paid holidays a year, flexible work schedules,