Senior Executive Assistant

Brightvision Capital Partners, LLC; Santa Clara (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

A leading cybersecurity company is seeking an Executive Assistant to support the President of LATAM Sales. The role involves managing executive communications, organizing events, and providing high-level administrative support. Ideal candidates will have over 10 years of experience, be bi-lingual in English and Portuguese, and possess strong organizational and communication skills. Join a dynamic team dedicated to innovation and collaboration in a fast-paced environment.

Benefits

FLEXBenefits wellbeing spending account

Mental health resources

Personalized learning opportunities

Qualifications

• 10+ years of experience as an Executive Assistant.
• Experience supporting executives in the Technology sector.
• Bi-lingual English and Portuguese required.

Responsibilities

• Provide executive administrative support to the President of LATAM Sales.
• Manage complex communication and calendar at the executive level.
• Coordinate travel arrangements and organize team events.

Skills

Communication

Organization

Problem Solving

Teamwork

Tools

Google Suite

Workday

Slack

Concur

What’s App

Job description

At Palo Alto Networks everything starts and ends with our mission:

Being the cybersecurity partner of choice, protecting our digital way of life.
Our vision is a world where each day is safer and more secure than the one before. We are a company built on the foundation of challenging and disrupting the way things are done, and we’re looking for innovators who are as committed to shaping the future of cybersecurity as we are.

Who We Are

We take our mission of protecting the digital way of life seriously. We are relentless in protecting our customers and we believe that the unique ideas of every member of our team contributes to our collective success. Our values were crowdsourced by employees and are brought to life through each of us everyday - from disruptive innovation and collaboration, to execution. From showing up for each other with integrity to creating an environment where we all feel included.

As a member of our team, you will be shaping the future of cybersecurity. We work fast, value ongoing learning, and we respect each employee as a unique individual. Knowing we all have different needs, our development and personal wellbeing programs are designed to give you choice in how you are supported. This includes our FLEXBenefits wellbeing spending account with over 1,000 eligible items selected by employees, our mental and financial health resources, and our personalized learning opportunities - just to name a few!

At Palo Alto Networks, we believe in the power of collaboration and value in-person interactions. This is why our employees generally work full time from our office with flexibility offered where needed. This setup fosters casual conversations, problem-solving, and trusted relationships. Our goal is to create an environment where we all win with precision.

Job Description

This role will provide dedicated executive administrative support to the President of LATAM Sales and his Senior Leadership team to provide lead, and support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.

Your Impact

• Engage in complex communication and calendar management at the executive level including:
• Drive and track executive-level communication activities, such as (but not limited to) - All Hands events, round tables, focus group meetings and skip-level meetings
• Own communication event calendars
• Support the preparation of presentations and team communications
• Anticipate potential conflicts (i.e., schedule issues, critical meetings, location issues) and raise to address/resolve in advance whenever possible
• Collaborate with cross-functional teams on key programs and events, generating business reports on an ad-hoc basis
• Partner to support team well-being activities and events
• Support direct staff of LATAM President on ad-hoc basis as needed
• Coordinate travel arrangements, including flights, transportation, lodging and prepare and submit expense reports
• Organize and assist with online, hybrid and in-person events and large team meetings (e.g., team dinners, leadership off sites, All Hands, and training)
• Manage team distribution lists and reporting structure changes on internal systems
• Monitor and review team purchase orders, and team expense reports, prior to manager approval (and/or act as proxy approver when needed)
• Support systems, access, location and IT needs for managers and new employees
• Provide project and presentation support as needed
• Responsible for ordering materials, catering, giveaways, and supplies as needed
• Work closely with the executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately
• Use discretion, confidentiality, and good judgment to handle Senior level matters

Qualifications

Your Experience

10+ years of experience working at an Executive Assistant level supporting Senior Leadership

Exhibits confidence, composure and professionalism in a fast-paced environment

Experience supporting executives within the Technology sector is a plus

Bi-lingual English and Portuguese required, Spanish a plus

Proficiency in Google Suite, Concur, What’s App, Workday and Slack applications is preferred

Experience using Workday is preferred

Proven ability to always maintain a high level of integrity and confidentiality

Excellent writing and communication skills, experience executing communications plans is preferred

Exceptional organization, prioritization, multi-tasking and time management skills

A proactive and assertive approach to managing tasks and responsibilities

Ability to solve problems and think quickly under pressure

Work effectively as a team player in a collaborative environment as well with EA peers and members of the greater organization

Positive attitude and highly professional demeanor and a sense of humor are helpful

Proactive approach to recognizing needs, anticipating issues, and solving problems

Ability to think creatively, function independently and work proactively in a fast-paced environment

Handle complexity and demands with a sense of urgency, drive and passion

Additional Information

The Team

To stay ahead of the curve, it’s critical to know where the curve is, and how to anticipate the changes we’re facing. For the fastest-growing cybersecurity company, the curve is the evolution of cyberattacks and the products and services that proactively address them. Our Product Management Team helps us do just that.

Our organization and employees are committed to changing as rapidly as our industry’s threats do, and to do that, we need creative product teams to address emerging cyber threats. They provide behind-the-scenes support for our products by being a source of information on our products for our systems engineers, staying on top of the environment we sell in, and helping to implement product-wide technical solutions based on our client’s feedback and needs. As threats and technology evolve, we stay ahead to accomplish our mission.

Our Commitment

We’re problem solvers that take risks and challenge cybersecurity’s status quo. It’s simple: we can’t accomplish our mission without diverse teams innovating, together.

We are committed to providing reasonable accommodations for all qualified individuals with a disability. If you require assistance or accommodation due to a disability or special need, please contact us [e-mail] .

Palo Alto Networks is an equal opportunity employer. We celebrate diversity in our workplace, and all qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or other legally protected characteristics.

All your information will be kept confidential according to EEO guidelines.