Senior Executive Assistant

Salesforce, Inc.; San Francisco, Northern (CA, KY); Hybrid; USD 96,000 - 145,000; Full time

Benefits offered by this job

Time off

Medical insurance

Dental insurance

Vision care

Mental health support

Paid parental leave

Life insurance

Disability insurance

401(k)

Employee stock purchase program

Job summary

Salesforce, Inc. is seeking a Senior Executive Assistant to partner with C-Suite leadership in a fast-paced, $50B+ environment. The role focuses on architecting the executive’s time, safeguarding capacity, and orchestrating cross-functional collaboration across a global EA network.

You will defend calendars, manage multi-time-zone travel, prepare briefing materials, and lead discreet, high-stakes communications with executives, board members, and key partners.

Qualifications

• Executive-level support and calendar management experience.
• Proven ability to coordinate complex, global travel and logistics.
• Discretion with confidential information and stakeholder interactions.

Responsibilities

• Architect and defend executive calendar to optimize time against OKRs.
• Gatekeep meeting requests to protect deep-work blocks.
• Prepare meetings with pre-reads, agendas, and briefing materials.
• Collaborate with C-Suite EAs for cross-functional alignment.
• Interface with executives, direct reports, board members, customers, and partners.
• Attend meetings to track decisions and drive action-item follow-through.
• Plan complex international and domestic travel with multi-time-zone logistics.
• Provide contingency solutions for travel disruptions 24/7.
• Manage confidential communications and strategic initiatives.
• Own end-to-end executive events and on-site support when needed.

Tools

Google Workspace

Slack

Zoom/Webex

Salesforce

Quip

Tableau

Job description

Role Overview

We are seeking an elite, highly proactive Senior Executive Assistant to serve as a strategic partner to our C-Staff leadership. In a high-velocity enterprise ($50B+ revenue environment), your core mission is to act as an operational multiplier: architecting the executive’s time, managing complex global logistics, maintaining absolute discretion, and orchestrating seamless collaboration across our global executive administrative network. You are not just managing a schedule—you are safeguarding executive capacity, predicting friction before it happens, and driving alignment across key internal and external stakeholders.

Core Responsibilities

• Strategic Calendar Architecture & Executive Time Defense Calendar Optimization: Design, audit, and aggressively protect the executive’s schedule, aligning daily time allocation directly with core quarterly business objectives, OKRs, and strategic priorities.
• Proactive Gatekeeping: Act as the strategic filter for incoming meeting requests, triaging priority, context, and urgency to preserve deep-work focus blocks.
• Meeting Preparation: Ensure the executive is 100% prepared for every engagement by sourcing pre-reads, agendas, and briefing materials 24–48 hours in advance.
• Executive EA Network & Cross-Functional Collaboration C-Suite Peer Alignment: Work in tight lockstep with peer EAs across the C-Staff to seamlessly coordinate cross-functional leadership meetings, All-Hands, and Quarterly Business Reviews (QBRs).
• High-Trust Communication: Serve as a trusted, highly professional liaison between the executive, direct reports, board members, key enterprise customers, and external partners.
• Action-Item Accountability: Attend key operational meetings when required to track decisions, summarize action items, and drive follow-through across senior team members.
• Complex Global Travel & Logistics Multi-Leg Itinerary Management: End-to-end planning of complex international and domestic travel, including visa/passport logistics, global entry protocols, multi-time-zone synchronization, and ground transport.
• Real-Time Agility: Monitor global travel disruptions proactively, providing 24/7 contingency solutions and rapid itinerary adjustments on the fly.
• High-Stakes Discretion & Project Leadership Confidentiality: Handle ultra-sensitive corporate communications, personnel matters, organizational restructures, and strategic business initiatives with absolute discretion and integrity.
• Executive Event Ownership: Lead end-to-end planning for executive leadership retreats, customer advisory boards, offsites, and key networking events.
• Adaptive On-Site Support: Maintain an active physical presence in the office (3+ days per week), scaling up in-person coverage to match critical C-staff meetings, board visits, quarterly business reviews, or executive offsites as needed.

Minimum Requirements

• In-Office Presence: Must be located in a designated hub and willing to work in-office a minimum of 3 days per week, with flexibility for additional on-site days as dictated by executive schedule, C-staff events, or operational needs.
• Experience: 10+ years of administrative experience, with at least 5+ years directly supporting C-Suite, EVP, or C-1 Executives within an enterprise tech or Fortune 100 company ($10B+ revenue scale).
• Proven EA Team Collaboration: Demonstrated track record of collaborating effectively within a matrixed network of high-performing executive assistants supporting C-staff.
• Expert Calendar Strategy: Master-level ability to manage hyper-dense, rapidly changing, multi-time-zone calendars.
• Global Travel Expertise: Deep expertise in planning complex international travel itineraries and navigating international travel protocols.
• Technical Proficiency: Mastery of Google Workspace (Gmail, Docs, Sheets, Drive), Slack, Zoom/Webex, and enterprise tools (Salesforce, Quip, Tableau preferred).
• Discretion: Impeccable judgment and a proven track record handling strictly confidential data and executive interactions.

Key Traits of the Top 10% Candidate

• Strategic Foresight: You anticipate needs three steps ahead and prepare solutions before problems reach the executive’s desk.
• High Emotional Intelligence (EQ): Exceptional diplomatic skills to navigate complex team dynamics, build trust quickly, and represent the executive with elegance.

Unshakable Composure

Thrives under pressure in high-growth, fast-paced environments where priorities pivot rapidly.

Unleash Your Potential

When you join Salesforce, you’ll be limitless in all areas of your life. Our benefits and resources support you to find balance and be your best, and our AI agents accelerate your impact so you can do your best. Together, we’ll bring the power of Agentforce to organizations of all sizes and deliver amazing experiences that customers love.

Accommodations

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Posting Statement

Salesforce is an equal opportunity employer and maintains a policy of non-discrimination with all employees and applicants for employment. What does that mean exactly? It means that at Salesforce, we believe in equality for all. And we believe we can lead the path to equality in part by creating a workplace that’s inclusive, and free from discrimination. Know your rights: workplace discrimination is illegal. Any employee or potential employee will be assessed on the basis of merit, competence and qualifications – without regard to race, religion, color, national origin, sex, sexual orientation, gender expression or identity, transgender status, age, disability, veteran or marital status, political viewpoint, or other classifications protected by law. This policy applies to current and prospective employees, no matter where they are in their Salesforce employment journey. It also applies to recruiting, hiring, job assignment, compensation, promotion, benefits, training, assessment of job performance, discipline, termination, and everything in between. Recruiting, hiring, and promotion decisions at Salesforce are fair and based on merit. The same goes for compensation, benefits, promotions, transfers, reduction in workforce, recall, training, and education. In the United States, compensation offered will be determined by factors such as location, job level, job-related knowledge, skills, and experience. Certain roles may be eligible for incentive compensation, equity, and benefits. Salesforce offers a variety of benefits to help you live well including: time off programs, medical, dental, vision, mental health support, paid parental leave, life and disability insurance, 401(k), and an employee stock purchasing program.

Benefits (in detail)

• time off programs
• medical
• dental
• vision
• mental health support
• paid parental leave
• life and disability insurance
• 401(k)
• employee stock purchasing program

The typical base salary range for this position is $96,300 - $145,200 annually. In select cities within the San Francisco and New York City metropolitan area, the base salary range for this role is $116,000 - $159,500 annually. The range represents base salary only, and does not include company bonus, incentive for sales roles, equity or benefits, as applicable. We're Salesforce, the Customer Company, inspiring the future of business with AI + Data + CRM. Leading with our core values, we help companies across every industry blaze new trails and connect with customers in a whole new way. And, we empower you to be a Trailblazer, too — driving your performance and career growth, charting new paths, and improving the state of the world.

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