Senior Executive Assistant

Natus Medical Incorporated; Philadelphia (Philadelphia County); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Health benefits

401k contribution

7 paid holidays + 2 floating holidays

Generous paid time off

Tuition reimbursement assistance

Bonuses or commissions where aplicable

Job summary

Natus Medical Incorporated on the U.S. East Coast seeks a Senior Executive Assistant to partner with the Chief Commercial Officer. You will manage the CCO’s calendar, travel, and communications, coordinate leadership meetings, and support the Commercial Leadership Team across regions.

Strong discretion and strategic support are essential. In this role you will handle confidential information, organize events, track action items, and ensure smooth operations across the Americas, EMEA/APAC, and

Qualifications

• Bachelor's degree or equivalent experience.
• 5-7+ years supporting senior executives in a global environment.
• Healthcare/medical device experience is a plus.
• Advanced MS Office (Outlook, PowerPoint, Word, Teams) and Excel.
• Familiar with travel, expense, and purchasing systems (Concur, Oracle).
• Strong organization, communication, and discretion.

Responsibilities

• Manage the CCO's calendar, travel, expenses, and communications with confidentiality.
• Coordinate leadership meetings, townhalls, and offsites; prepare agendas and materials.
• Provide executive and admin support to the Commercial Leadership Team as needed.
• Organize meetings, events, site visits, and KOL coordination with logistics.
• Support cross‑department projects, budgets, and vendor arrangements.
• Model Natus's quality and culture principles in daily work.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Prioritization

Education

Bachelor's degree in Business Administration

Tools

Concur

Oracle

Dayforce

Microsoft Office

Job description

FOR MORE THAN 80 YEARS, Natus has been working in collaboration with clinicians to deliver industry-leading neuro solutions that help providers more easily make sense of the body's signals.

Engineered with input from those who have lived the care experience, our technology simplifies complex processes and improves accuracy and efficiency. There is a role for everyone who wants to be part of the innovative solutions at Natus Neuro.

Natus Medical | U.S. East Coast- Must sit in Eastern Time | Full-Time | Exempt Department: Commercial | Reports to: Chief Commercial Officer

About the Opportunity

Natus Medical is seeking an experienced Senior Executive Assistant to serve as a trusted partner and first point of contact for our Chief Commercial Officer (CCO).

In this highly visible role, you'll manage executive priorities, coordinate leadership activities, and help keep our global Commercial organization running smoothly across regions and time zones. You'll work closely with senior leadership, exercise sound judgment and discretion, and have opportunities to support broader business initiatives as the organization evolves.

What You'll Do

• Executive Support: Manage the CCO's complex calendar, communications, domestic and international travel, expenses, correspondence, presentations, and reports. Anticipate needs, track commitments, and handle confidential information with discretion.

• Leadership Team Coordination: Organize staff meetings, quarterly business reviews, townhalls, and offsites. Prepare agendas and materials, capture decisions, track action items, and coordinate input from leadership.

• Administrative Support: Provide calendar, travel, expense, and administrative assistance to Commercial Leadership Team members as agreed with the CCO. Maintain distribution lists, organizational charts, shared sites, and Teams channels.

• Meetings & Events: Coordinate sales meetings, training events, customer and site visits, and Key Opinion Leader (KOL) meetings, including logistics, venues, agendas, communications, and follow-up.

• Business Operations: Liaise with other departments and executive offices, support projects, monitor timelines, process purchase orders and invoices, manage vendor arrangements, and track budgets.

• Quality & Culture: Follow applicable Quality System procedures and demonstrate Natus's North Star principles through patient-first thinking, teamwork, agility, accountability, respect, and continuous improvement.

Additional responsibilities may be assigned as business needs evolve.

What You'll Bring

• Bachelor's degree in Business Administration or a related field, or equivalent experience.

• 5-7+ years supporting senior executives, ideally within a global commercial or sales organization.

• Medical device or healthcare industry experience is a plus.

• Advanced Microsoft Office skills, including Outlook, PowerPoint, Word, and Teams, plus strong Excel proficiency.

• Experience with travel, expense, and purchasing systems such as Concur and Oracle; Dayforce familiarity is a plus.

• Exceptional organization, communication, prioritization, and attention to detail.

• A proactive, service-minded approach with sound judgment, discretion, and the confidence to work with senior leaders.

• Ability to manage competing priorities, remain composed under pressure, and collaborate across the Americas, EMEA/APAC, and China.

• Willingness to travel occasionally to support important regional meetings.

You'll help ensure the CCO can focus on strategic priorities, leadership meetings are organized and productive, commitments are followed through, and stakeholders experience the Office of the CCO as responsive, professional, and well organized.

This is an opportunity to work alongside global commercial leadership, contribute to meaningful business initiatives, and support an organization dedicated to improving patient outcomes.

Natus Medical is committed to an inclusive workplace. We provide reasonable accommodations for individuals who need support performing the essential functions of the role.

Pay Transparency

Pursuant to the requirements of applicable State laws and regulations, the starting salary range for this position is $85-105K USD. Factors which may affect starting pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate.

Compensation and Benefits

• health benefits
• 401k contribution
• 7 paid holidays + 2 floating holidays of your choosing
• generous paid time off
• tuition reimbursement assistance program
• eligibility for performance-based bonuses or commissions, where applicable and more

EEO Statement

Natus Medical is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status.