Senior Executive Assistant

Viz.ai; Oregon; Hybrid; USD 120,000 - 160,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k)

Generous vacation

Job summary

Viz.ai is seeking a Senior Executive Assistant to support 3+ senior executives on a fast-moving leadership team, remote in the US. This strategic role protects executives' time, coordinates cross-border activities, and ensures commitments stay on track.

You will partner with other EAs and the People Team to manage complex calendars, travel, meetings, and confidential information, while building AI-powered workflows that save time and boost executive effectiveness.

Qualifications

• 5+ years supporting multiple C-level executives or VP, preferably in SaaS or healthcare.
• Proven ability to manage complex calendars, travel, and priorities for multiple executives.
• AI fluency in daily work; use Claude and ChatGPT to streamline workflows.
• Strong G-Suite skills; Slack and Ramp experience preferred.
• Excellent written and verbal communication.
• Experience working with global, remote teams; flexible hours to cover US and Israel time zones.
• Sound judgment with confidential information.

Responsibilities

• Own complex, changing calendars with priority calls.
• Plan domestic and international travel to hospitals, partners, and life science customers.
• Join executive meetings, capture notes and action items live, follow up until close.
• Track priorities, commitments, and deadlines; surface risks early.
• Prepare materials using Google Docs, Sheets, Slides, and memos.
• Design and run offsites, leadership meetings, and team events.
• Build AI-powered workflows to reduce manual work (summaries, briefs, tracking).
• Maintain steady flow of correspondence, expenses, research, and logistics.
• Handle confidential information with discretion.
• Back up other executives and support People Team initiatives.

Skills

Calendar management

Travel planning

Meeting facilitation

G-Suite proficient

AI fluency

Written communication

Remote collaboration

Tools

Slack

Ramp

Job description

About Viz.ai

Viz.ai is the leader in building and deploying AI-powered Care Pathways and helping doctors do their work. The Viz Platform is deployed in 2,000 hospitals across the United States and trusted by many of the leading life sciences companies. The platform uniquely combines real-time, multimodal clinical data with deep clinician engagement to detect disease earlier, coordinate care teams, and help ensure patients receive the right treatment faster. Viz.ai was the first company to be awarded CMS reimbursement for AI and is ranked the #1 Healthcare AI Platform by hospitals and health systems in the Black Book Research survey. For more information, visit Viz.ai.

The Role

We are looking for a Senior Executive Assistant to support 3+ senior executives on a fast-moving leadership team, remote in the US. This is a strategic role, not just a calendar and travel management role. You will protect our executives' time, keep their commitments on track, and help them operate at the pace of a company that is changing how it works. Our executives work across the US and Israel and engage with the board, hospital leaders, and pharma partners. Success means they spend their time on the decisions only they can make, and nothing slips. You will partner closely with the other Executive Assistants and the People Team.

What You'll Own

• Own complex, constantly changing calendars. Make priority calls on whose time matters most, not just where the open slots are.
• Plan domestic and international travel, including trips to hospitals, partners, and life science customers.
• Join your executive's meetings, capture notes and action items live, and follow up until they close.
• Track your executive's priorities, commitments, and deadlines across the business. Surface what is at risk before it becomes a problem.
• Assist your executive in preparing materials utilizing Google Suite: Docs, Sheets, Slides and other presentations, and memos delivered on time and in good shape.
• Design and help run your executive's offsites, leadership meetings, and team events that people remember.
• Build AI-powered workflows that remove manual work for your executives, such as meeting summaries, briefs, and follow-up tracking. Share what works with the other EAs.
• Keep a steady, trusted flow of correspondence, expenses, research, and logistics.
• Handle confidential information with discretion, including sensitive people and business matters.
• Back up other executives and support People Team initiatives as needed.

You’ll Love This Job If...

• You stay one step ahead and know what your executive needs before they ask.
• You use judgment and speak up. You push back on a calendar request when it doesn't serve the exec's priorities.
• You'd rather build an AI workflow than repeat a manual task.
• You stay calm when priorities change in the middle of the day.
• You earn trust quickly and keep it.
• You like working across time zones with a global team.
• You care about the mission of getting patients faster, better care.

Requirements

• 5+ years supporting more than one C-level executive or VP, preferably in SaaS or healthcare.
• Proven ability to manage complex calendars, travel, and priorities for multiple executives at once.
• AI fluency in daily work. You use tools like Claude and ChatGPT to streamline workflows and keep learning as they evolve. This is how you operate, not a skill you plan to pick up.
• Strong G-Suite skills. Slack and Ramp experience preferred.
• Excellent written and verbal communication.
• Experience working with global, remote teams. Flexible hours may be needed to cover US and Israel time zones.
• Sound judgment with confidential information.

Nice to Have

• Experience planning executive offsites and leadership events.
• Experience building or documenting workflows and automations for an executive team.

Why should you join us?

• If you are looking to make an impact, we are mission-driven and are making a difference in peoples' lives every day.
• If you want to be a part of an amazing team , our people are the heart of everything we do.
• If you are a self-starter and naturally motivated, our work is driven by curiosity, innovation and team collaboration which allows us to leverage our skills immeasurably.

We are a remote-first company across the U.S. and EU, with a team in Tel Aviv operating in a flexible hybrid model, conveniently located near a train line.

Viz.ai is committed to providing highly competitive cash compensation, equity, and benefits. The compensation offered for this role will be based on multiple factors such as location, the role's scope and complexity, and the candidate's experience and expertise, and may vary from the range provided. In the U.S., Viz offers competitive benefits, including medical, dental, vision, 401(k), generous vacation, and additional benefits to full-time employees. Viz.ai is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics, or any other basis prohibited by federal, state, or local law. Employees in Israel are offered a comprehensive benefits package, including, among others: dental insurance, performance-based bonuses, a Cibus meal allowance, meals at the office, and more.

If you're applying for a position in San Francisco, please review the San Francisco Fair Chance Ordinance guidelines applicable in your area.