Senior Executive Assistant

UL Solutions; Northbrook (IL); On-site; USD 90,000 - 115,000; Full time

Job summary

UL Solutions is seeking a seasoned Senior Executive Assistant to provide comprehensive administrative support at Northbrook and Chicago offices. The role includes preparing financial documents, high-level project support, and coordinating investor relations activities in a dynamic corporate environment.

You will interact with senior leadership, manage calendars, organize meetings and travel, and ensure confidential handling of information while supporting a strategic agenda across global offices.

Qualifications

• Public company experience is required.
• Experience preparing materials for Board of Directors and interacting with Board members is required.
• Ability to interact with Senior Leadership and influence prioritization of schedules.

Responsibilities

• Provide administrative and staff support, preparing financial documents and handling confidential information.
• Prepare varied reports, presentations, and related documents for organizational unit procedures.
• Coordinate and prepare materials for meetings, agendas, and reports.
• Serve as primary contact between executives and internal/external stakeholders.
• Coordinate investor meetings and conference calls and related logistics.
• Conduct research and compile data for projects and initiatives.
• Maintain onboarding/offboarding processes for function employees.
• Organize and facilitate internal meetings and global townhalls.
• Assist in budgetary processes for the organizational unit.

Skills

Leadership communication

Board materials prep

Task management

Stakeholder coordination

Education

Higher Secondary Education

Job description

This role is full-time 5 days a week on-site, based at our Northbrook (40%) and Chicago (60%), IL offices.

Responsibilities:

• Provides a wide variety of complex administrative and staff support services, preparing financial documents, handling correspondence, and maintaining confidential information.
• Relieves the organizational unit of administrative work and project details where appropriate, including preparing varied to complex reports, typing documents, filing, answering questions regarding the organizational unit procedures and processes, screening phone calls as appropriate, etc.
• Assists with high-level complex strategic confidential projects, which may include creating supporting documentation such as graphs and charts.
• Coordinating and preparing materials for meetings, including agendas, presentations, and reports
• Serving as a primary point of contact between executives and internal/external stakeholders
• Coordinating investor meetings and conference calls, including associated logistics
• Conducting research and compiling data as needed for various projects and initiatives
• Developing and maintaining strong relationships with current and prospective investors
• Assists in the preparation and control of a variety of office records, statistics and reports regarding operations, personnel, etc.
• Schedules, coordinates and maintains calendar and international travel itineraries.
• Makes meeting and travel arrangements for leadership.
• Organize and facilitates internal meetings, such as global virtual Townhalls, global virtual knowledge sharing session and communication around corporate initiatives.
• Create and distribute update reports to function, manages and maintains SharePoint site
• Maintain onboarding & offboarding of all function employees
• Coordinate and organize Employee Engagement activities
• Support office space
• Serves as administrative liaison within or outside the company regarding administrative issues related to the organizational unit assigned.
• Assists in the budgetary process for the organizational unit.

Qualifications:

• Higher Secondary Education plus generally ten or more years of experience as (Senior) Executive Assistant.
• REQUIERED Public company experience, preferably within the finance function.
• REQUIERED experience in preparing materials for Board of Directors and comfort in interacting with Board members.
• Ability to interact and communicate with Senior Leadership, influence prioritization of schedules.
• Demonstrated ability to handle multiple tasks within the assigned area.
• Demonstrated ability to make sound decisions based on information presented or researched.
• Detailed knowledge of the organizational area assigned.
• Flexible to work at our Northbrook AND Chicago, IL office (will have workstation in both locations)

What you’ll experience working for ULS

UL Solutions has been pioneering change since 1894 and we’re still leading the way. From day one, we’ve blazed a trail protecting the planet and everyone on it. Our teams have influenced billions of products, plus services, software offerings and more. We break things, burn things and blow things up. All in the name of safety science.

That’s where you come in — because none of it could happen without you. It takes passion to protect people, problem-solving to safeguard personal data and conviction to make the world a more sustainable place. It takes bold ideas and brilliant minds to build a better world for future generations across the globe.

This is more than a job. It’s a calling. A passion to use our expertise and play our part in creating a safer, more sustainable world today — and tomorrow. As a member of our safety science community, you’ll use your ideas, your energy and your ambition to innovate, challenge and ultimately, help create a safer world.

Everyone here is unique. But we’re also a global community, working together to help create a safer world. Join UL Solutions and you can connect with the brightest minds in the business, all bringing their distinct perspectives and diverse backgrounds together to deliver real change.

Empowering our customers to keep the world safe means thinking ahead. It means investing in training and empowering our people to learn and innovate. At UL Solutions, we help build a better future — one where everyone benefits.

Join UL Solutions to be at the center of safety. To learn more about us and the work we do, visit UL.com

Total Rewards:

We understand compensation is an important factor as you consider the next step in your career. The estimated salary range for this position is $90,000 to $115,000 USD and is based on multiple factors, including job-related knowledge/skills, experience, geographical location, as well as other factors. This position is eligible for annual bonus compensation with a target payout of 10% of the base salary. This position also provides health benefits such as medical, dental and vision; wellness benefits such as mental and financial health; and retirement savings (401K) commensurate with the standard rewards offered in each individual location or country. We also provide full-time employees with paid time off including vacation (15 days), holiday and personal days (totaling 12 days) and sick time off (72 hours).