Senior Executive Assistant

University Clinical Health; Memphis (TN); On-site; USD 40,000 - 52,000; Full time

Job summary

University Clinical Health (UCH) is seeking an organized Administrative Assistant to support assigned physicians. You will manage calendars, draft communications, arrange travel, and handle confidential information with accuracy.

Candidates should have a Bachelor's degree or equivalent, strong computer skills (Excel, Word, PowerPoint, Outlook), fast typing, and excellent written and verbal communication. This is a full-time on-site role based in Memphis.

Qualifications

• Education equivalent to Bachelor of Science or Bachelor of Arts.
• Proficient computer skills in Microsoft Office (Excel, Word, PowerPoint, Outlook) and EMR.
• Typing speed 60 wpm with high accuracy.
• Excellent written and verbal communication skills.
• Strong time-management and organizational abilities.

Responsibilities

• Actively manage calendars and all necessary correspondence for assigned physicians.
• Draft communications for stakeholders, reserve conference rooms, and schedule meetings.
• Record and edit meeting minutes and maintain filing and mail tasks.
• Prepare travel arrangements and expense reports; manage travel logistics.
• Maintain records and assist with licensing and hospital privileges paperwork.

Skills

Calendar management

Communication

Time management

Typing

Verbal communication

Written communication

Education

Bachelor's degree

Tools

Excel

Word

PowerPoint

Outlook

EMR

Job description

Who We Are

As the only independent and physician-led faculty practice plan of the University of Tennessee Health Science Center, University Clinical Health (UCH) offers best-in-class clinical care through a network of 175+ providers across 19 specialties to meet the healthcare needs of the Mid-South community. UCH is a not-for-profit, non-tax-supported group practice and is here to serve the community while providing medical excellence to our patients.

Who We Are

As the only independent and physician-led faculty practice plan of the University of Tennessee Health Science Center, University Clinical Health (UCH) offers best-in-class clinical care through a network of 175+ providers across 19 specialties to meet the healthcare needs of the Mid-South community. UCH is a not-for-profit, non-tax-supported group practice and is here to serve the community while providing medical excellence to our patients.

Summary

Actively manage calendars and all necessary correspondence for assigned physicians. Clerical duties include drafting communications for stakeholders, reserving conference rooms, scheduling meetings, requesting supplies, recording and editing minutes for meetings, filing, and mail. Performs other duties and assignments as required.

KEY RESULT AREAS (KRAs)

• Actively manage schedules for assigned physicians in the preferred physician platform
• Track and ensure timely completion of required paperwork for licenses, certifications, hospital privileges, etc.
• Draft, review, and send communications on behalf of assigned physicians as requested
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
• Answer and respond to phone calls, communicate messages and information to the executive
• Prioritize emails and respond when necessary
• Coordinate travel arrangements
• Maintain various records and documents for company executive(s)
• Maintain a spreadsheet of call schedules, distribute and ensure accuracy in hospital and practice systems, which include but are not limited to AMiON and Telmediq
• Prepare travel authorizations and expense reports for the physicians
• PTO monthly report for physicians
• Pick up mail weekly and distribute

Performs Other Duties And Assignments As Required

KNOWLEDGE, SKILLS and ABILITIES, EDUCATION and/or EXPERIENCE

• Education equivalent to Bachelor of Science or Bachelor of Arts
• Computer Experience: intermediate to advanced proficiency in Microsoft Excel, Word, Powerpoint Office 365, Outlook, and EMR
• Typing skills of 60 wpm and 90% accuracy
• Excellent written and verbal communication skills
• Time-management skills