Senior Executive Assistant

Brown-Forman Australia Pty. Ltd.; Louisville (KY); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Equitable pay structures

Premium benefits package

Professional development opportunities

Job summary

A leading spirits company is seeking an Executive Administrative Assistant in Louisville, KY. This role involves managing schedules, coordinating meetings, and supporting the Chairman and Family Shareholders. Ideal candidates will have excellent communication skills, a service mindset, and a minimum of three years supporting Executive Leadership. The company offers a range of premium benefits and opportunities for professional growth.

Qualifications

• Minimum of three years in an administrative role supporting Executive Leadership.
• Ability to independently organize workload and manage priorities.
• Experience in a Family Office or as a Personal Assistant is a plus.

Responsibilities

• Coordinate meetings and schedules for high-level personnel.
• Secure travel arrangements while adhering to policies.
• Handle confidential information with discretion and professionalism.

Skills

Organizational skills

Excellent communication skills

Interpersonal skills

Discretion

Time management

Event planning

Tools

Salesforce

Excel

Job description

Overview

We believe great people build great brands. And we know there is Nothing Better in the Market than a career at Brown-Forman. Being a part of Brown-Forman means you will grow both personally and professionally. You will have the opportunity to solve problems, seize opportunities, and generate bold ideas. You will belong to a place where teamwork matters and where you are encouraged to bring your best self to work.

“I am looking forward to working closely with someone who is organized, a great communicator, and able to positively collaborate with a wide variety of stakeholders, ranging from directors to employees to family shareholders.” -Hiring Manager

Meaningful Work From Day One:

Getting a handle on scheduling and key stakeholders is a first priority. Then, settling into the Brown-Forman systems and ways of working is important. Someone will excel in this role if they can demonstrate the ability to anticipate what is ahead for me in my role as Chairman of the Board and our Family Shareholders office, and help us plan and execute accordingly.

What You Can Expect

• Requires knowledge of Brown-Forman’s corporate structure, operations, policies and procedures, and technical skills.
• Coordinates meetings, schedules and activities involving internal and external individuals, groups, and organizations.
• Secures and confirms travel arrangements and hotel accommodations, adhering to travel policies.
• Maintains files, handles incoming and outgoing mail, phones, and ensures office supplies are stocked and easily accessible
• Maintain and track records related to Brown Family Shareholders using systems like Salesforce and excel
• Audits Expense Reports and reconciles discrepancies with Corporate Accounting. Performs expense entry and tracking.
• Assists in planning quarterly and special meetings and participates in various groups/committees as required. Partners with the Strategic Events team to plan and lead our Annual Shareholders Meeting and other events and meetings, such as with our NextGen Subcommittee.
• Performs special projects for the department as required.
• A high level of discretion is expected. Interacts with high-level personnel at Brown-Forman, as well as with Brown Family Members, requiring excellent communication skills and professionalism.

What You Bring to the Table

• Minimum of three years serving in an administrative office/functional role (preferably supporting Executive Leadership / C-Suite)
• A service mindset, willingness to go the extra mile to ensure Family Shareholders have a positive experience with Brown-Forman
• Excellent interpersonal skills and a high level of empathy and understanding
• Demonstrated ability to work in a self-managed environment with discretion
• Excellent oral and written communication skills, ability to clearly and tactfully respond to inquiries and compose routine correspondence and presentations as directed.
• Ability to independently organize and prioritize workload to ensure completion within designated time frames.
• Excellent organizational skills, including some minor project management and event planning.
• Demonstrated ability to exercise initiative, good judgment, discretion, and maturity in response to requests for data, issue resolutions and the ability to handle confidential information and documents.

What Makes You Unique

• Experience in a Family Office or as a Personal Assistant, giving you expertise in managing between a company and its controlling shareholders
• Experience at Brown-Forman that demonstrates you are well-connected and have a deep understanding of how things work.

Who We Are

We believe great people build great brands. And we know there is Nothing Better in the Market than a career at Brown-Forman. Being a part of Brown-Forman means you will grow both personally and professionally. You will have the opportunity to solve problems, seize opportunities, and generate bold ideas. You will belong to a place where teamwork matters and where you are encouraged to bring your best self to work.

What We Offer

Total Rewards at Brown-Forman is designed to engage our people to ensure sustainable and profitable growth for generations to come. As a premium spirits company, we offer equitable pay structures for individual and company performance alongside a premium employee experience. We offer a range of premium benefits that reflect our company values and meet the needs of our diverse workforce. #LI

Brown-Forman Corporation is committed to equality of opportunity in all aspects of employment. It is the policy of Brown-Forman Corporation to provide full and equal employment opportunities to all employees and potential employees without regard to race, color, religion, national or ethnic origin, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other legally protected status.