Senior Executive Assistant

Marmon Holdings, Inc.; Hartselle (AL); On-site; USD 65,000 - 90,000; Full time

Job summary

Cerro Wire LLC, part of Marmon Holdings, seeks a Sr. Executive Assistant to provide high-level administrative support to the senior leadership team. You will manage calendars, travel, projects, and internal communications while handling confidential information.

The role requires exceptional organization, proactive thinking, and the ability to thrive in a fast-paced environment with occasional travel. Time management and discretion are essential to support executives and company operations.

Qualifications

• Associate’s degree or combination of relevant experience and education.
• 5+ years of related administrative experience, including experience supporting executives.
• Advanced knowledge of MS Excel, Word, PowerPoint, and Outlook.
• Effective oral and written communication skills, excellent interpersonal skills.
• Technical aptitude with the ability to engage in a variety of project work, including intranet management.

Responsibilities

• Administrative duties: project coordination, scheduling meetings, vendor coordination, and conference room planning.
• Manage project tasks with minimal oversight and prepare status reports for clients and executives.
• Contribute to maintaining the company intranet and timely leadership communications.
• Schedule, coordinate, and organize offsite meetings and events.
• Prepare professional presentations for executives.
• Arrange travel and manage executives’ calendars.

Skills

Administrative experience

MS Excel

MS Word

PowerPoint

Outlook

Executive support

Communication skills

Education

Associate’s degree or relevant experience

5+ years admin experience

Tools

MS Excel

MS Word

PowerPoint

Outlook

Job description

Cerro Wire LLC

As a part of the global industrial organization Marmon Holdings- which is backed by Berkshire Hathaway-you'll be doing things that matter, leading at every level, and winning a better way. We're committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone's empowered to be their best.

The Sr. Executive Assistant provides high-level administrative support to Cerrowire's senior leadership team. This role serves as a trusted liaison with internal and external stakeholders, exercising the utmost discretion, professionalism, and confidentiality.

The Sr. Executive Assistant manages a wide range of responsibilities including executive scheduling, travel coordination, project support, event planning, and internal communications. This position also helps maintain the company’s intranet and contributes to the delivery of leadership meetings, employee events, and customer engagements, with occasional travel required.

Success in this role requires exceptional organizational skills, strong communication, a proactive mindset, and the ability to thrive in a fast-paced, dynamic environment while maintaining flexibility and attention to detail.

• Administrative duties such as coordination of projects,scheduling ofmeetings, coordination of sub-contractors or vendors, and scheduling conference rooms, conference calls, etc.

• Manage project tasks with minimal oversight; work with team members to share information and resources; develop project materials and tools; and support the preparation of status reports for our clients and executive management.

• Contribute tomaintainingand administering the company’s online intranet site via updates andtimelycommunications.

• Provide support to schedule, coordinate, and organize offsite meetings and events.

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

• Conservesexecutive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information;initiatingtelecommunications.

• Prepare professional presentations for executives.

• Handle various travel arrangements for executiveteam, coordinating calendars, communicating appropriately to all parties on conflicts or other needs, and resolving travel issues.

• Maintainsexecutive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

• Maintains customer confidence and protects operations by keeping information confidential.

• Ensures thatall materials are present and working prior to meetings with internal and external participants.

Qualifications, Experience and Education:

Minimumrequirements:

• Associate’s degree or combination of relevant experience and education

• 5+ years of related administrative experience, including experience supporting executives.

• Advanced knowledge of MS Excel, Word, PowerPoint, and Outlook

• Effective oral and written communication skills, excellent interpersonal skills

• Technical aptitude with the ability to engage in a variety of project work, inclusive of contributing to the management of the company’s intranet.

Knowledge/Skills/Abilities:

• Excellent listening, organizational and verbal/written communication skills

• Ability tomaintaina high levelof confidentiality.

• Ability to efficiently plan, organize and implement work priorities.

• Ability to draft and edit correspondence with precision.

• Flexible schedule and the ability to work occasional late/early hours as needed.

• Ability to effectively manage projectsutilizingappropriate projectmanagement skills.

• Ability toanticipatechallenges,plansolutions,and garner the support needed to meet deadlines.

• Proficiencywith Microsoft Office applications (Word, PowerPoint, Excel, Outlook, etc.)

• Proven ability to work closely with a diverse group of executives.

• Be able to work well independently, manage time effectively, be self-directed,and able to write original content as well as refine and compile information fromappropriate boilerplateand technical documents.

• Previousexperience with arranging travel accommodations.

• Able to conduct occasional travel (approx. 10%).

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.

We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to [e-mail], and please be sure to include the title and the location of the position for which you are applying.