Senior Event Producer - Create High-Impact Experiences

PRA Business Events; Grapevine (TX); Hybrid; USD 90,000 - 140,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with Match

Parental Leave

Paid Vacation

Holidays

Sick Leave

Life Insurance

Job summary

PRA is seeking an experienced Event Producer for a hybrid role based in/near Dallas, Houston, San Antonio, Austin, or New Orleans. You will manage logistics for high-budget client programs and serve as the primary client contact from pre-planning through post-sale, ensuring exceptional satisfaction and account retention.

Ideal candidate has 4 years in corporate meetings or DMC/hospitality with strong leadership, negotiation, and multitasking skills. Flexible hours incl.

Qualifications

• Bachelor's degree, or equivalent relevant experience.
• 4 years of experience overseeing corporate meetings and client events; DMC/hospitality experience preferred.
• Proven ability to lead operations, supervise and mentor Field Staff.
• Excellent interpersonal and communication skills with diverse stakeholders.
• Ability to analyze client requirements, contracts, financials and risk to ensure profitability.
• Able to multitask and meet multiple deadlines among various programs.
• Ability to work with all management levels, hoteliers, clients and partners.
• Deep knowledge of local venues, hotels, parks, and supplier partners.

Responsibilities

• Logistical management and operational execution of client events and programs, including high-budget programs ($500K–$1M+).
• Serve as primary client contact during pre-planning and post-sale operation to ensure satisfaction and retention.
• Coordinate with Sales to review program details and act as primary on-site contact after contract.
• Manage program changes during pre-planning and on-site, negotiate and up-sell.
• Oversee gross margin for events; manage costs and profitability.
• Coordinate suppliers, negotiate terms, service levels, guarantees, and billing details.
• Ensure deposits are received and billing is completed.
• Assign Field Staff, prepare trip sheets, and distribute program information.
• Recruit and train Field Staff; handle payroll/expense paperwork.
• Maintain inventory of uniforms/materials; coordinate purchases as needed.
• Complete program production paperwork (trip sheets, invoicing, etc.).
• Assist Experience Designers with program development per client specs.
• Forward program details to hotels/venues for seamless coordination.
• Conduct pre-con meetings with client and hotel to confirm details.
• Keep Sales Managers informed of opportunities and changes.
• Lead department meetings and run programs in leadership absence.
• Develop and implement new processes to enhance operations.
• Facilitate training for Event Producers and professional development.

Skills

Interpersonal skills

Communication skills

Multitasking

Client-facing

Team collaboration

Education

Bachelor's degree or equivalent

Job description

PRA is seeking an experienced Event Producer for a hybrid role based in/near Dallas, Houston, San Antonio, Austin, or New Orleans. You will manage logistics for high-budget client programs and serve as the primary client contact from pre-planning through post-sale, ensuring exceptional satisfaction and account retention.

Ideal candidate has 4 years in corporate meetings or DMC/hospitality with strong leadership, negotiation, and multitasking skills. Flexible hours incl.