Senior Event Producer

American Express Global Business Travel; Madison (WI); On-site; USD 67,000 - 124,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Learning opportunities

Job summary

American Express Global Business Travel is seeking a Senior Event Producer to lead enterprise client programs from brief to close. You will own budgets, timelines, staffing, and run of show while coordinating with client teams and internal partners.

You will manage onsite delivery, develop staffing plans, and ensure brand standards across multi-day programs with executives and large audiences. This role sits within the Experience Studio and requires strong leadership and communication.

Qualifications

• Eight or more years producing corporate meetings and events.
• Experience on a dedicated account team under a client statement of work or in a corporate events department.
• Portfolio includes multi-day executive programs, audiences 500+, budgets above $1M.
• Able to brief and direct staging, AV, and content partners and read a production schedule.
• Budget forecasts, reconciliations, and change control.
• Strong command of enterprise project and collaboration tools; client-owned environments.

Responsibilities

• Lead programs as producer of record from brief to close.
• Collaborate with client’s producers to meet the same standards.
• Serve as daily contact for stakeholders with planning cadences and status updates.
• Direct creative and production; review run of show against brand standards.
• Own program budgets from estimate to reconciliation, including forecasts and supplier commitments.
• Supervise event managers and coordinators, with the Studio Ops Manager handling staffing.
• Maintain master timelines, milestones, and decision logs for all programs.
• Coordinate with sourcing on venues and production partners; ensure contracts are met onsite.
• Lead onsite delivery with staffing plans and daily leadership huddles.
• Partner with Studio Ops Manager on staffing, scope, and risk; flag scope creep.

Skills

Event production

Budget management

Stakeholder management

Executive presence

Cross-functional leadership

Written communication

Planning & scheduling

Onsite production

Education

CMP

CMM

Tools

Cvent

Project management tools

Job description

United States

Full time

J-85327

Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We're here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

The Senior Event Producer leads assigned programs for a dedicated Experience Studio team built around one enterprise client, owns the plan, the budget, and the production for each one, and is the daily contact for that program's stakeholders. The client's event leadership sets the portfolio and its priorities, and the Studio Operations Manager runs the team, its resourcing, and its reporting. The Senior Event Producer makes the programs happen and sets the standard for how they look and run.

What You'll Do

• Lead assigned programs as the producer of record, from the first stakeholder brief through planning, onsite delivery, and close.

• Work alongside the client's own producers on flagship programs, taking the workstreams they assign and delivering them to the same standard as your own.

• Serve as the daily contact for the stakeholders on your programs, running planning cadences, status reporting, and decision requests so they always know where the program stands and what it needs from them.

• Direct creative and production for your programs: brief the creative, staging, audiovisual, and content partners, review their work against the client's brand standards, and own the run of show.

• Own each program's budget from initial estimate through final reconciliation, including forecasts, change control, and supplier commitments.

• Direct the event managers and attendee experience coordinators assigned to your programs, setting priorities and reviewing their work, while the Studio Operations Manager manages the team.

• Keep a master timeline, milestone tracking, and a decision log current for every program in the client's project tools, so status can be read without asking.

• Work with the sourcing team on venue and supplier selection, then hold hotels, venues, and production partners to their contracts through onsite performance.

• Lead onsite delivery, including staffing plans, pre-con meetings, daily leadership huddles, and issue escalation, with the travel and extended program weeks that come with it.

• Partner with the Studio Operations Manager on staffing, scope, and risk across your programs, and raise scope creep and resourcing gaps early with a recommendation attached.

What We're Looking For

• Eight or more years producing corporate meetings and events, with at least three years as lead producer on programs you ran from brief to close.

• Experience on a dedicated account team under a client statement of work, or inside a corporate events department.

• A portfolio that includes multi-day executive programs, audiences of 500 or more, and program budgets above $1 million.

• Production fluency: able to brief and direct staging, audiovisual, and content partners, read a production schedule, and make the call when the show and the budget pull apart.

• Budget ownership with a track record of accurate forecasts, clean reconciliations, and change control the client accepts.

• Strong command of Cvent and enterprise project and collaboration tools, and comfort working inside a client owned environment.

• Executive presence: able to run a planning meeting with senior stakeholders, deliver a hard update, and hold a recommendation under pressure.

• The ability to lead a program team you do not manage, setting clear expectations and giving direct feedback on the work.

• Detailed written communication: status reports, decision logs, and client updates that hold up when read back months later.

• Preferred: CMP or CMM; experience running concurrent programs at different stages; time at a production company, hotel, or destination management company that provides the supplier's view of the agency.

Location

United States

The US national base salary range for this position is from

$66,500.00 - $123,500.00

The national range provided includes the base salary that Amex GBT expects to pay for the role. Actual base salary will be based on factors including the scope and complexity of the role and the successful candidate’s relevant experience, skills, knowledge, and work location.

For information about our comprehensive US benefits programs and eligibility, please review our Benefits-at-a-Glance document.

Benefits at a glance (https://experience100.ehr.com/LinkClick.aspx?fileticket=CjACTXO3wMk%3d&portalid=66)

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

• Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family.

• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.

• Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.

• We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.

• And much more!

All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.