Senior Estate Administrator

Northern Trust; Sarasota (FL); On-site; USD 70,000 - 110,000; Full time

Job summary

Northern Trust is hiring a Senior Estate Administrator in Sarasota, Florida. This role requires managing complex probate estates and trusts with advanced knowledge of estate planning and tax laws. Candidates should possess a minimum of 8 years of relevant experience and demonstrate strong judgment in sensitive estate matters. The position emphasizes coordination with internal and external parties to fulfill fiduciary responsibilities, oversee asset administration, and prepare necessary documentation. Join a prestigious firm committed to providing tailored financial services to clients.

Qualifications

• Minimum of 8 years of experience in estate administration or personal trust.
• Comprehensive exposure to legal, tax, investment, and operational elements.

Responsibilities

• Administer assets in complex estates and taxable trusts.
• Decide on substantive questions regarding estates.
• Manage accounts with sophisticated estate plans.
• Prepare necessary tax returns and documents.
• Advise on estate cash requirements and investment objectives.

Skills

Advanced knowledge of estate planning

Strong judgment and problem-solving skills

Job description

About Northern Trust

Northern Trust, a Fortune 500 company, is a globally recognized, award‑winning financial institution that has been in continuous operation since 1889. Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service. At Northern Trust, the Senior Estate Administrator administers complex and sensitive probate estates and taxable trusts that contain sophisticated estate plans, sensitive family situations, and complex or difficult issues related to investment, tax, legal, or other matters. This role is responsible for implementing the descendant’s estate plan across all areas where the bank has responsibility and for managing relationships among internal support divisions, outside counsel, co‑fiduciaries, beneficiaries, and advisors.

What You’ll Do

• Marshal and administer assets in complex estates and taxable trusts, ensuring fiduciary responsibilities are fulfilled throughout the administration and settlement process.
• Decide substantive questions arising within estates, including tax elections, use of tax reserves, disposition, valuation and collection of assets, cash management, resolution of liabilities, audits, and litigation matters.
• Manage accounts featuring sophisticated estate plans, unusual assets, complicated will or trust provisions, intricate tax matters, significant investment decisions, and sensitive family situations.
• Administer unusual assets such as closely held stock, investment concentrations, large or multiple real estate holdings, unusual qualified plans, deferred compensation agreements, and farms.
• Enable preparation of estate, gift, generation‑skipping, fiduciary, and personal income tax returns by locating and marshaling assets, arranging for valuations, quantifying expenses, and securing and reviewing financial records.
• Work closely with internal tax support partners, co‑fiduciaries, and outside counsel to evaluate tax elections and determine appropriate tax reporting strategies.
• Advise the investment division regarding estate cash requirements and beneficiary investment objectives, assisting in the development and communication of investment programs while ensuring fiduciary requirements are observed.
• Coordinate account requirements and beneficiary needs during the estate settlement period, ensuring effective communication of decisions with internal teams and external parties.
• Establish and maintain strong relationships with beneficiaries by addressing needs and objectives, explaining estate issues, and educating clients on Northern Trust products and services, emerging issues, and regulatory or tax changes.
• Cultivate relationships that support expanded business opportunities for the bank, including personal trust, investment management, securities, and private banking services.
• Review and implement fundings and distributions, review pertinent accounting documentation, and oversee preparation and filing of required court documents.
• Oversee special tasks including sale of real estate or family business interests, disposition of qualified plan assets, coordination of estate tax audits, and facilitation of beneficiary credit requests.
• Coordinate or initiate litigation when appropriate, working with outside counsel, internal legal and tax partners, and senior administrators on technical matters.
• Serve as a resource to the group by providing training, consultation, and guidance on estate administration matters.

What Will Make You Successful In The Role

• Advanced knowledge of estate planning and tax laws, trusts, fiduciary income, investments, real estate, accounting, trust operations, and current issues affecting estate administration.
• Strong judgment and problem‑solving skills applied to complex and sensitive estate matters.
• Minimum of 8 years of experience in estate administration or personal trust, with broad exposure to legal, tax, investment, and operational elements required.

Reasonable accommodation

Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at [e-mail].