Senior Disbursements Specialist Accounts Payable

Boston Medical Center; United States; On-site; USD 30,000 - 51,000; Full time

Benefits offered by this job

Competitive salary

Free parking

Bus pass subsidy

Tuition support

Job summary

GBMC HealthCare seeks an Accounts Payable professional to verify and process invoices and check requests on a computerized system. You will work with vendors, purchasing teams, and GBMC personnel to resolve inquiries and ensure timely, accurate payments.

Requirements include an Associate’s degree or equivalent experience and 3 years of progressive AP experience. Strong data entry, analysis, and communication skills are essential to succeed.

Qualifications

• Associate’s degree or equivalent years of experience.
• 3 years progressive experience in Accounts Payable.
• Knowledge of basic accounting laws and IRS regulations applicable to AP.

Responsibilities

• Process Accounts Payable payments ensuring accuracy per policies and proper documentation.
• Process Vendor Set-Up, W-9 and Sales Tax Exemption requests.
• Match invoices with purchase orders and ensure proper supporting documentation.
• Handle special checks with proper documentation and account charging.
• Reconcile non-complex differences between invoices and POs by contacting stakeholders.
• Maintain AP records, perform data entry and close periodic statements.
• Respond to inquiries from staff, auditors and vendors; resolve issues.
• Administer e-Payables, P-Card programs and month-end close for AP.

Skills

AP Processing

Vendor Communications

Data Entry

Data Analysis

Policy Explanation

Training Others

Attention to Detail

Education

Associate’s degree

Job description

Job Summary

Under direct supervision, verifies and processes invoices and check requests for payment on a computerized system in a timely and accurate manner. Works with vendors, purchasing, and appropriate GBMC Healthcare, Inc. personnel in researching inquiries and problem resolution.

Education

Associate’s degree in related field or equivalent years of experience.

Experience

3 years progressive experience in Accounts Payable functions.

Skills

• Knowledge of basic accounting laws and IRS regulations as applicable to the Accounts Payable function.
• Skill in oral and written communication with an emphasis on customer service.
• Skill in data entry and data analysis.
• Skill in performing noncomplex arithmetic calculations.
• Ability to investigate complex Accounts Payable problems.
• Ability to perform complex and detailed Accounts Payable related work with accuracy and speed.
• Ability to explain policies and procedures.
• Ability to effectively train individuals and coordinate work of others.

Principal Duties and Responsibilities

• Processes Accounts Payable payments ensuring accuracy of correct payment per GBMC Healthcare/Gilchrist Hospice Care polices ensuring proper supporting documentation is provided and appropriate account(s) charged.
• Processes Vendor Set-Up, W-9 and Sales Tax Exemption requests.
• Processes vendor Purchase Order and Non-Purchase Order invoices for payment by reviewing invoices received and matching invoices with hospital purchase order and ensuring proper supporting documentation.
• Processes special checks, as requested, by obtaining necessary supporting documentation, charging appropriate account(s) and updating various accounting records and controls.
• Gathers information and reconciles non-complex differences between invoices and purchase orders by maintaining contact with Purchasing, various GBMC Healthcare, Inc. department personnel, and vendors.
• Maintains and files accounts payable records, performs miscellaneous typing, balances routine statements, and performs other related duties.
• Performs regular system audits to ensure proper and accurate payments.
• Responds to various inquiries from staff, auditors and vendors including short, duplicate or late payments.
• Researches complex Accounts Payable issues.
• Keeps abreast of complex issues and IRS regulations.
• Assists in ensuring that scheduled Accounts Payable tasks are performed.
• Processes payments via credit card (e-Payables), ACH (American Express), EFT and system check.
• Leads/performs reconciliations of Accounts Payable for the MA540, RNI, 251AP, Vendor Audit, Duplicate Payment Audit and Bank Recs.
• Administer e-Payables and P-Card Programs.
• Provide training.
• Review/resolve outstanding e-Payables and upload P-Card payment.
• Complete month end close process for Accounts Payable.
• Reviews payments to vendors to identify 1099 recipient and reportable amounts.
• Reconciles, processes and files 1099s.
• Acts as lead resource to Accounts Payable and Manager, e-payables and P-Card training.
• Assists in orienting and training Accounts Payable staff.
• Assists in review, development and adherence to Accounts Payable policies and procedures.
• Responsible for oversight of Accounts Payable functions in absence of Disbursements Manager.

Values

• Respect: I will treat everyone with courtesy. I will foster a healing environment. Treats others with fairness, kindness, and respect for personal dignity and privacy Listens and responds appropriately to others’ needs, feelings, and capabilities.
• Excellence: I will strive for superior performance in every aspect of my work. I will recognize and celebrate the accomplishments of others. Meets and/or exceeds customer expectations Actively pursues learning and self-development Pays attention to detail; follows through.
• Accountability: I will be professional in the way I act, look and speak. I will take ownership to solve problems. Sets a positive, professional example for others Takes ownership of problems and does what is needed to solve them Appropriately plans and utilizes required resources for various job duties Reports to work regularly and on time.
• Teamwork: I will be engaged and collaborative. I will keep people informed. Works cooperatively and collaboratively with others for the success of the team Addresses and resolves conflict in a positive way Seeks out the ideas of others to reach the best solutions Acknowledges and celebrates the contribution of others.
• Ethical Behavior: I will always act with honesty and integrity. I will protect the patient. Demonstrates honesty, integrity and good judgement Respects the cultural, psychosocial, and spiritual needs of patients/families/coworkers.
• Results: I will set goals and measure outcomes that support organizational goals. I will give and accept help to achieve goals. Embraces change and improvement in the work environment Continuously seeks to improve the quality of products/services Displays flexibility in dealing with new situations or obstacles Achieves results on time by focusing on priorities and manages time efficiently.

Compensation

Pay Range $21.91 - $37.08 Final salary offer will be based on the candidate's qualifications, education, experience and alignment with our organizational needs.

Equal Employment Opportunity

GBMC HealthCare and its affiliates are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.

Company Overview

Situated in scenic Towson, GBMC represents more than just a hospital; it is a legacy of over 60 years in premier healthcare. Our beautiful suburban campus is home to a facility with over 250 beds, 23,000 admissions, and 52,000 emergency room visits each year. GBMC is currently seeking talented, compassionate employees to support patients of the communities we serve. GBMC has also been named "best place to work!". At GBMC Health Partners, we don't just provide comprehensive medical care – we build lasting relationships. When it comes to the care of our patients, for us, it's personal. Whether you’re a physician leading proactive health strategies, a nurse practitioner providing care, or a medical assistant ensuring seamless operations, your role here is pivotal. At Gilchrist, we transcend traditional hospice care. Every individual's journey is unique, and we pride ourselves on being there, every step of the way. For over three decades, Gilchrist has stood as a pillar of compassion and dedication as Maryland's premier nonprofit provider for serious illness and end-of-life care. We are more than just a hospice; we are a life-affirming promise ensuring every moment is lived to its fullest. Hospice of Washington County (HWC), situated in Hagerstown, MD, is the only licensed provider for hospice care within Washington County. Our team of committed professionals understands the importance of ensuring that every individual is able to LIVE their life to the fullest. The focus is on caring for the individual, not the cure. Hospice focuses on helping a person live; making the most of each minute, hour, day, week and month they may have during the final season of life. It is about allowing self-determined life closure; individuals remain the decisions makers of how they will spend their precious days, weeks, and months. Hospice focuses on quality of life, not quantity. We provide hospice care wherever the individual designates as their home. That can be in a private residence, nursing home, or assisted living facility. Hospice care is available to patients of any age, religion, race, or illness. Hospice care is covered under Medicare, Medicaid, most private insurance plans.

What We Offer

• Competitive salary and generous paid time off
• Free parking
• Monthly MTA bus pass subsidy-85% paid by GBMC "if applicable"
• Company subsidized onsite fitness and wellness center "if applicable"
• Pre-paid tuition to pursue professional development, additional certifications, and degree programs
• Comprehensive health, dental, and vision coverage
• 401(a) and 403(b) retirement savings plan