Senior Director, Program Management

Retrotope, Inc.; Los Altos (CA); On-site; USD 150,000 - 200,000; Full time

Job summary

A biotech company in California is seeking a Director of Program Management to oversee pre-launch programs. This role involves leading cross-functional teams, managing project timelines, and driving strategy from discovery through commercialization. The ideal candidate has at least 7 years of experience in biotech/pharmaceutical program management and a proven track record in drug development, excellent communication skills, and the ability to manage multiple projects effectively. A PhD or MBA in a relevant field is preferred.

Qualifications

• 7+ years of related industry experience, including 2-4 years in a leadership role.
• Track record of managing complex drug development programs.
• Ability to influence and work with all levels of the organization.

Responsibilities

• Lead development of integrated project plans.
• Manage multiple projects and responsibilities concurrently.
• Facilitate decision-making and collaboration within the organization.

Skills

Program Leadership/Management experience

Experience in drug development phases

Leading cross-functional teams

Excellent communication skills

Problem-solving and decision-making

Education

PhD or MBA in applicable discipline

Job description

Reporting to the Chief Business Officer the Director Program Management will act as the driver, integrator and single point of accountability for the Companys pre-launch programs. Working closely with Clinical Operations, Pre-Clinical Development, Regulatory and CMC functions, the Director Program Management will drive development strategy and tactical execution of the assigned programs throughout their life cycle (discovery/acquisition though development and commercialization). They will ensure alignment with the overall business strategy and drive achievement of key Company and core team goals by playing a pivotal integrative role. The Director of Program Management will be responsible for leading day-to-day activities with the goal of driving cross-functional coordination and communication and support the development of comprehensive proactive risk identification/mitigation strategies to ensure the program goals are successfully executed within agreed budgets and timelines. The role is based in our Los Altos, CA location.

Specific responsibilities include but are not limited to

• Lead ongoing development and maintenance of integrated cross-functional project plans including Target Product Profiles to enable accurate financial and program analysis and planning
• Lead program management activities including planning, tracking, reporting, global risk assessment and mitigation, and lessons-learned
• Identify and champion best practices in Program Management, including the use of agendas, minutes, dashboards, maintain document repository, establish and implement templates, tools, and processes to drive efficiency, alignment, communication, and effective planning
• Report program information and support development of program presentations to the Executive Leadership Team, functional heads, and other key stakeholders
• Contribute to long-range planning (LRP) and budgetary planning at the program level
• Facilitate decision-making, collaboration, and problem-solving with people at all levels of the organization to accomplish shared program goals
• Effectively manage multiple projects and responsibilities concurrently
• Drive day-to-day program activities to meet milestones; monitoring critical path activities to ensure delivery of program objectives
• Create and maintain integrated program timeline
• Define and implement the program operating model for the program: define program team forums, interfaces between program team and functions, program meetings cadence and governance, systems to track, monitor and report progress
• Identify and develop risk mitigations strategies by effective cross-functional responses to changing circumstances/unforeseen events
• Lead the primary program meetings, facilitate decision making, collaboration and problem solving with people at all levels of the organization to accomplish shared program goals
• Report and present program information to executive leadership team as requested
• Influence and work with all related players so that they provide key data, and where required work with them to troubleshoot and problem solve issues in meeting

Required Education, Skills and Experience

• 7+ years Biotech/Pharmaceutical industry Program Leadership/Management experience including 2-4 years as a Sr. Manager or Manager leading cross functional program management teams
• Prior experience working in all phases of drug development (pre-IND to commercialization)
• Demonstrated success supporting complex programs involving dozens of stakeholders to goal achievement including development of complex drug development project strategy
• Experience leading and motivating cross-functional teams
• Track record of delivering in a fast-paced, innovative, dynamic environment while remaining flexible, proactive, resourceful and efficient
• Outstanding influencing skills up, down and across the organization including executive/senior management
• Excellent verbal and written communication and facilitation skills; history of communicating/presenting clearly and concisely; bringing issues to closure in cross-functional group settings
• Record of building trust and maintaining partnerships with team members to collaborate on progress toward program goals
• Anticipates and supports development of multiple, creative strategic solutions which incorporate in-depth overview of current / future view of overall portfolio and
• Reputation for seamless execution and cultivating excellent collaborations and accountability across functions
• A strong external network to tap in to and share learnings.

Preferred Skills and Experience

PhD, in applicable discipline or MBA if prior degree is in appropriate scientific areas

All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability.