Senior Director of Business Services

Elgin Community College; Elgin (IL); On-site; USD 74,000 - 98,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Time Off with Pay

Tuition Reimbursement

Retirement Plans (Pension, 457b, 403b)

Job summary

Elgin Community College seeks a Senior Director of Business Services to lead procurement and purchasing operations, overseeing bids, vendor management, and policy compliance. This role drives fiscal stewardship and strategic sourcing across the College.

The Senior Director will ensure adherence to federal/state laws and College policies, manage budgets, and foster strong vendor relationships while supporting campus-wide initiatives and financial accountability.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Finance, Accounting, Public Administration, or a related field.
• Minimum of five (5) years of progressively responsible procurement, purchasing, or supply management experience.
• Minimum of three (3) years of leadership, supervisory, or management experience.
• Experience managing procurement activities for maintenance, repair, and operations (MRO), construction, equipment, and services.

Responsibilities

• Lead procurement and purchasing functions for approximately $33.1 million in annual expenditures.
• Review, interpret, and evaluate complex purchase requests; determine appropriate procurement methods.
• Develop and administer RFIs, RFPs, RFQs, ITBs and other solicitation documents; coordinate evaluation and award processes.
• Oversee purchasing card programs, travel claims, vendor management, and contract review.
• Ensure compliance with laws, regulations, and policies; promote transparent procurement operations.

Skills

Leadership experience

Analytical skills

Budgeting

Strategic planning

Excellent communication

Project management

MS Excel proficiency

Education

Bachelor's degree in Business Administration or related field

Tools

Ellucian Colleague ERP

Purchasing card systems

Job description

About ECC

Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person—students, staff members, faculty members, and campus visitors—feels valued. The work of each ECC employee is central to the college’s mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

Work Schedule

Monday - Friday

Rate Of Pay

This is a Full-Time Administrative position at grade X, with an annual salary range of $73,873 to $98,497. The salary offer will be based on education and experience, in alignment with the College’s compensation philosophy and the current Collective Bargaining Agreement (CBA), if applicable.

Benefits

• Medical, Dental, Vision Insurance
• Life and Long-Term Disability Insurance
• Flexible Spending Account (FSA, DCA, Commuter)
• Retirement Plans (Pension, 457b, 403b)
• Time Off with Pay
• Professional Development/Expense
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• Sick Banks

FLSA Status

Exempt

Grant Funded

No

Job Summary

The Senior Director of Business Services is responsible for leading and administering the College's procurement and purchasing functions and reports directly to the Managing Director of Business Services. This position oversees all aspects of the procurement process, including the solicitation and evaluation of bids, proposals, and quotations; purchasing card administration; review and approval of employee reimbursement requests and travel claims; vendor management; and standard contract review.

The Senior Director ensures compliance with applicable federal and State of Illinois laws, regulations, and College policies and procedures related to procurement and employee reimbursements. The position is responsible for promoting effective purchasing practices, maintaining strong vendor relationships, supporting fiscal stewardship, and ensuring transparent and accountable procurement operations across the College

Required Knowledge, Skills & Abilities

• Bachelor's degree in Business Administration, Supply Chain Management, Finance, Accounting, Public Administration, or a related field.
• Minimum of five (5) years of progressively responsible procurement, purchasing, or supply management experience.
• Minimum of three (3) years of leadership, supervisory, or management experience.
• Experience managing procurement activities for maintenance, repair, and operations (MRO), construction, equipment, and services.
• Experience working in a highly regulated environment and applying purchasing policies, procedures, and applicable laws and regulations.
• Working knowledge of contract review, contract administration, and vendor management.
• Experience with purchasing card administration.
• Strong analytical, problem-solving, budgeting, and strategic planning skills.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational skills with the ability to manage multiple priorities, complex projects, and high volumes of work accurately and efficiently in a fast-paced environment.
• Ability to build collaborative relationships, facilitate consensus, and work effectively with individuals at all organizational levels.
• Proficiency with Microsoft Office applications, particularly Excel and Word, including the ability to create and analyze detailed spreadsheets and reports.

Desired Knowledge, Skills & Abilities

• Experience within higher education, public sector, or governmental procurement environments.
• Experience administering procurement activities subject to Illinois public purchasing requirements and regulations.
• Knowledge of the Illinois Public Community College Act, Business Enterprise Program (BEP), Generally Accepted Accounting Principles (GAAP), GASB standards, and other applicable state and federal regulations.
• Experience with ERP systems, preferably Ellucian Colleague.
• Professional certification in procurement, purchasing, supply management, or contract management (e.g., CPPB, CPPO, CPSM, CPSD, or similar).
• Experience developing and implementing strategic sourcing initiatives and cost-reduction programs.
• Experience with project management methodologies and leading cross-functional initiatives.
• Experience developing procurement policies, procedures, and training programs.
• Experience overseeing competitive solicitation processes, including RFIs, RFPs, RFQs, and Invitations to Bid.
• Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department.

Essential Duties

• Business Services / Purchasing
• Assist the Managing Director of Business Services in the administration and oversight of the College's procurement and purchasing functions, supporting approximately $33.1 million in annual expenditures.
• Review, interpret, and evaluate complex purchase requests for equipment, supplies, software, and services; determine appropriate procurement methods to meet institutional needs.
• Develop and administer Requests for Information (RFIs), Requests for Proposals (RFPs), Requests for Quotations (RFQs), Invitations to Bid (ITBs), and other solicitation documents; coordinate evaluation, recommendation, and award processes.
• Administer and oversee College purchasing activities, including transactions processed through Colleague, purchasing cards, check requests, travel claims, and other approved procurement methods.
• Conduct competitive procurement processes and evaluate bids and proposals to ensure fair, transparent, cost-effective, and legally defensible vendor selections.
• Develop and implement strategic sourcing initiatives, vendor outreach efforts, cooperative purchasing opportunities, and cost-saving strategies that support College goals and objectives.
• Develop, manage, and evaluate vendor relationships, including supplier selection, contract compliance, performance monitoring, partnership development, negotiation, and issue resolution.
• Administer the College's purchasing card and fuel card programs, including policy administration, training, reconciliation, monitoring, and reporting.
• Review and approve employee reimbursement requests and travel claims, ensuring compliance with applicable policies, procedures, and regulatory requirements.
• Develop and deliver training, consultation, and guidance to administrators, faculty, and staff regarding procurement policies, purchasing methods, bidding requirements, ethical standards, contract administration, vendor evaluation, and related Business Services procedures.
• Interpret and apply the Illinois Public Community College Act, Sarbanes-Oxley Act, Generally Accepted Accounting Principles (GAAP), GASB standards, and other applicable federal, state, and local laws, regulations, and requirements.
• Prepare required procurement and compliance reports, including annual GASB-96 reporting related to software subscription assets.
• Assist the Managing Director of Business Services with the development, implementation, monitoring, and reporting of the College's Business Enterprise Program (BEP) goals and initiatives.
• Review vendor credit applications and establish appropriate purchasing and payment terms to support College operations.
• Maintain a thorough working knowledge of Business Services functions and provide support and guidance across departmental operations as needed.
• Perform other duties as assigned consistent with the scope, responsibility, and level of the position.
• Planning and Stakeholder Engagement

Build and maintain effective working relationships with senior administrators, Deans, Associate Deans, Executive Directors, Managing Directors, and other key stakeholders to assess business needs, develop procurement strategies, provide purchasing support, resolve complex issues, and ensure a high level of customer satisfaction.

• Contracts and Budget Administration
• Review and administer standard contracts to ensure compliance with applicable laws, College policies, procurement requirements, and contract management best practices; ensure contracts are fiscally responsible, adequately funded, and effectively manage institutional risk.
• Provide oversight of contract administration activities to maximize the value of College procurements, support operational objectives, and promote accountability throughout the procurement lifecycle.
• Serve as budget officer for the Purchasing Department, including the development, administration, monitoring, and management of the department's annual operating budget; authorize expenditures and ensure responsible stewardship of allocated resources.
• Compliance
• Evaluate, recommend, develop, and implement College-wide procurement policies, administrative procedures, and operational standards that reflect best practices and ensure compliance with applicable federal and state laws, regulations, and College requirements.
• Monitor purchasing activities, including procurement transactions, purchasing card expenditures, travel claims, and check requests, to ensure compliance with College policies, procedures, and applicable legal and regulatory requirements.
• Identify, investigate, and resolve non-compliance issues; implement corrective actions and provide training, guidance, and support to departments and employees to promote consistent adherence to purchasing and reimbursement requirements.
• Conduct compliance reviews and assessments of procurement processes and controls, and recommend process improvements to strengthen accountability, operational efficiency, and regulatory compliance.
• Staff Ladership and Supervision
• Recruit, hire, train, supervise, mentor, and evaluate Purchasing Department staff; establish performance expectations, prioritize and assign work, and support ongoing professional development.
• Lead, coach, and develop Purchasing Specialists to ensure effective service delivery, regulatory compliance, operational excellence, and continuous process improvement.
• Provide training, guidance, and ongoing support to the Accounts Payable Coordinator and other staff involved in purchasing, travel claim, and check request processes to ensure consistent application of policies, procedures, and internal controls.
• Foster a collaborative, customer-focused work environment that promotes accountability, employee engagement, knowledge sharing, and high-quality service to the College community.

Other Duties

• Perform other job-related duties as assigned which pertain to the job description.

Physical Demands

Sedentary (up to 10 lbs occasionally, sitting most of the time)

Visual Acuity

Close visual acuity (e.g. computer, assembly)

Work Environment

Quiet conditions

Environmental Conditions

Typical office or administrative

Current SSECCA Union Member Information

The initial posting date for this position is 10/26/2026. Elgin Community College Support Staff Association (SSECCA) members that apply by 11/02/2026 and meet the posted minimum qualifications will receive full consideration.

Equal Employment Opportunity Statement

Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers.

In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College’s EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.