Senior Design Manager/Document Controller

Uncover; Northern (KY); Hybrid; USD 120,000 - 150,000; Full time

Benefits offered by this job

Employer-covered health benefits

401(k) plan

Paid holidays

Unlimited PTO

Remote-friendly

Job summary

Fleet Data Centers seeks a Senior Design Manager / Document Controller to oversee design coordination, documentation, and compliance across high‑performance data center projects. You will manage design processes, milestone schedules, and document reviews, leading cross-functional teams to deliver reliable, scalable infrastructure across multiple regions, with up to 25% travel to site locations.

You will set standards and maintain document control systems in collaboration with construction and

Qualifications

• 8+ years in document control on mission critical projects.
• Experience with design management and cross-functional teams.
• Strong knowledge of document management platforms and standards.

Responsibilities

• Lead design team meetings for project delivery.
• Coordinate design reviews for compliance with specs and regs.
• Manage document flow and version control across lifecycle.
• Review all documentation issued by design team.
• Develop and refine design standards for consistency across sites.

Skills

Document control leadership

Stakeholder management

Project coordination

Regulatory compliance

Communication

Education

Bachelor's degree in project management or related field

Bachelor’s degree in engineering (preferred)

Tools

Procore

Aconex

Autodesk Docs

SmartSheets

Job description

Fleet Data Centers designs, builds and operates mega-scale data center campuses. Fleet provides its customers flexibility and predictability to meet their upside demand forecasts, addressing a key need in the market as traditional leased models are struggling to keep pace with the demand for new Cloud and AI infrastructure. Fleet is led by a team of industry veterans that have already made a lasting imprint on the evolution of global digital infrastructure and are committed and uniquely capable of upleveling data center development scale and operations in the face of rising demand. Fleet is well positioned to bring in-house design, engineering and operational capabilities to collaborate with customers on tailored solutions for campuses of 500MW+. This unique model enables Fleet to provide the world’s largest and most sophisticated customers a seamless extension of their own data center fleets with constant access to design innovation. Fleet is headquartered in Denver, Colorado, with satellite offices in Seattle, WA and Arlington, VA.

Position Overview:

As the Senior Design Manager / Document Controller will oversee the design coordination, documentation, and compliance of all data center design disciplines on high-performance, scalable, and sustainable data centers. This role involves managing design processes, ensuring accurate documentation is being delivered, creating new processes and supporting cross-functional teams to deliver reliable, efficient systems that power large-scale data center operations across multiple regions. Candidate will be responsible for managing project delivery, design delivery schedule, design meetings, and all engineering deliverables.

Key Responsibilities:

• Lead and manage design team meetings for data center project delivery.
• Conduct and coordinate design reviews to ensure compliance with specifications, regulatory requirements, and industry best practices.
• Monitor design phase milestones, ensuring timely delivery of design packages and coordination with project schedules.
• Set up and manage documentation flow throughout project lifecycle.
• Review all documentation being issued by design team.
• Develop and set standards for engineering document control.
• Develop and refine design standards and guidelines to ensure consistency for all disciplines across all data centers.
• Maintain document control systems: utilize document management platforms (e.g., Procore, Aconex) to organize, track, and update documents, ensuring version control and accessibility for project stakeholders.
• Ensure Compliance and Standards -verify that all documentation adheres to industry standards.
• Collaborate with construction, and operations teams to collect, review, and distribute technical documents, facilitating seamless communication and project alignment.
• Monitor document submission and approval timelines, providing regular updates to project team and ensuring milestones are met and delays are minimized.
• Prepare and organize documentation for internal and external audits, ensuring traceability and readiness for compliance reviews.
• Manage revisions and updates to documents, ensuring all changes are accurately recorded, communicated, and incorporated into project workflows.
• Identify and implement improvements in document control procedures to enhance accuracy, accessibility, and efficiency in data center project delivery.

Required Qualifications:

• Education: Bachelor’s degree in project management or a related field.
• 8+ years of experience in document control, with at least 5 years in mission critical projects and 3 years with design management.
• Extensive experience with project management document management software (Procore, Aconex, AutoDesk Docs, Smartheets etc.).
• Communication: Excellent communication skills, with the ability to translate simple technical and complex nontechnical concepts into clear, actionable strategies for both technical and non-technical audiences.
• Attention to details in order to maintain high quality standards.
• Stakeholder Management: Strong ability to influence and manage key stakeholders across engineering, construction, product, and operations teams.
• Analytical Skills: Demonstrated success in analyzing program data, defining KPIs, and reporting on success metrics.

Preferred Qualifications:

• Bachelor’s degree in engineering.
• Experience working in global data center projects.
• Hyperscaler: Familiarity with (AWS, Microsoft Azure, Google Cloud, Oracle Cloud, and Meta) cloud providers’ data center requirements.
• Global Experience: Experience working on projects in global markets, including knowledge of international land, energy and/or data center regulations and compliance.
• Technical Background: technical understanding of data centers.

Key Competencies:

• Integrity and Ethical Standards: Build trust, ensure fairness, and foster long-term, transparent relationships with suppliers.
• Effective Communication: The ability to clearly convey expectations and requirements to suppliers and negotiation parties, while understanding their needs and concerns.
• Comfortable delivering written and verbal presentations to internal leadership teams.
• Emotional Intelligence (EQ): Ability to understand the emotions, cultural nuances, and motivations of others, while effectively managing one's own emotions during high-pressure negotiations.
• Strategic Thinking: Ability to think big picture while also managing granular details.
• Adaptability: Proven track record of managing change and ambiguity in a fast-paced environment.
• Leadership: Ability to manage cross-functional teams and external vendors.
• Experience with complex, multi-site projects: Manage multiple projects under tight deadlines and deliver exceptional results.
• Excellent communication and presentation skills: Capable of interfacing with senior leadership and diverse stakeholders.
• Creative problem-solver: Ability to troubleshoot and optimize system performance effectively.
• Attention to Detail: Meticulous in planning, designing, and reviewing documentation to ensure the highest levels of accuracy and reliability.

Working Conditions:

This role requires occasional travel to data center sites across multiple regions (up to 25% travel). Ability to work in both office environments and active construction sites, adhering to all safety protocols.

Expected Salary Range:

$120,000 – $150,000 + Discretionary Bonus

Location:

• Denver, CO
• Alexandria, VA
• Seattle, WA
• Austin, TX
• Remote candidates also considered.

Benefits:

Fleet Data Center employees enjoy competitive compensation and comprehensive benefits, including 100% employer-covered medical, dental, and vision insurance, a 401K program, standard paid holidays, and unlimited PTO.

Equal Opportunity:

Fleet Data Centers is proud to be an Equal Opportunity Employer. Qualified applicants are considered for employment regardless of age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or veteran status.

Note:

This job description is not intended to be all-inclusive. Employees may perform other related duties as assigned to meet the organization’s ongoing needs.