Senior Customer Support Representative

Columbia Helicopters, Inc.; Aurora (OR); On-site; USD 70,000 - 100,000; Full time

Job summary

Columbia Helicopters in Oregon seeks a Senior Customer Support Representative to manage complex programs and strategic accounts from inquiry through delivery and invoicing. You will mentor others, coordinate with Planning, Production, and Finance, and drive process improvements to enhance the customer experience.

The role requires strong organization, judgment, and communication skills, with 5+ years in related roles and a high school diploma; associate degree or aviation training preferred.

Qualifications

• High school diploma or equivalent required; associate degree or related training preferred.
• 5+ years of customer support, account management, program coordination, aviation, MRO, or related experience.
• Experience managing strategic accounts and complex customer requests preferred.
• Ability to communicate professionally via phone, email, and meetings.

Responsibilities

• Serve as the senior customer interface for assigned strategic accounts and maintain professional, timely communication with customers.
• Manage strategic customer accounts, complex programs, and high-priority customer support activities from inquiry through completion.
• Coordinate repair, overhaul, and modification requests with Planning, Production, Technical Support, Quality, Finance, Contracts, and other functions.
• Lead customer review meetings, status reviews, and follow-up actions for assigned accounts or programs.
• Support contract negotiations, contract administration, change management, and reference requirements as assigned.
• Mentor, train, and support Customer Support Representatives to promote process consistency and customer service standards.
• Coordinate AOG and urgent operational support activities with timely communication and escalation.
• Review quotations and project status reports for accuracy and alignment with requirements.

Skills

Customer support

Account management

Program coordination

Aviation

MRO

Contract administration

Cross-functional coordination

Education

High School Diploma

Associate degree

Aviation training

Customer support training

Tools

Microsoft Office

Outlook

Excel

Word

Job description

For over 65 years, Columbia Helicopters has been a trusted provider of heavy-lift helicopter services. We create new aircraft, fly heavy-lift helicopters around the world, and provide maintenance support to ensure you are mission-ready for critical operations. If you are passionate about aviation, join our ColumbiaFamily !

The Senior Customer Support Representative is a customer support and process expert responsible for managing complex programs and strategic accounts while ensuring consistent application of customer support processes. This role serves as a senior customer interface for assigned accounts and supports the customer experience from initial inquiry through quotation, repair, overhaul, modification execution, delivery, and invoice resolution.

The purpose of this role is to manage complex programs and strategic accounts, mentor and train Customer Support Representatives, support contract-related activities, and promote process adherence or improvement when relevant. The role requires strong judgment, organization, customer focus, cross-functional coordination, and the ability to drive consistent execution across customer support activities.

WHAT YOU WILL DO

• Serve as the senior customer interface for assigned strategic accounts and maintain professional, timely communication with customers.
• Manage strategic customer accounts, complex programs, and high-priority customer support activities from inquiry through completion.
• Coordinate complex repair, overhaul, and modification requests with Planning, Production, Technical Support, Quality, Finance, Contracts, and other support functions.
• Lead customer review meetings, status reviews, performance discussions, and follow-up actions for assigned accounts or programs.
• Support contract negotiations, contract administration activities, change management, and customer contract reference requirements as assigned.
• Mentor, train, and support Customer Support Representatives to promote process consistency, customer service standards, and effective communication practices.
• Coordinate AOG and urgent operational support activities, ensuring timely communication, escalation, and follow‑through.
• Review quotations, project status reports, customer communications, and related documentation for accuracy, completeness, and alignment with customer and internal requirements.
• Monitor delivery dates, identify risks, and proactively communicate schedule impacts, recovery plans, and required decisions to customers and internal stakeholders.
• Drive continuous improvement initiatives based on customer feedback, internal ways of working, recurring issues, and process performance.
• Support business development and aftermarket growth initiatives through customer insight, account knowledge, and coordination of support activities.
• Maintain customer records, communication logs, quote files, contract references, and related documentation in accordance with department processes.
• Conduct oneself in accordance with Company’s Core Values.

WHAT WE NEED FROM YOU

• High school diploma or equivalent required; associate degree or additional business, aviation, technical, or customer support training preferred.
• 5+ years of customer support, account management, program coordination, aviation, MRO, aftermarket services, contract administration, or related experience preferred.
• Experience managing strategic accounts, complex customer requests, repair or overhaul coordination, or multi‑step customer support processes preferred.
• Ability to communicate professionally with customers by phone, email, and in meetings, including review meetings and performance discussions.
• Strong organization, follow‑through, judgment, attention to detail, and ability to manage competing priorities and time‑sensitive customer needs.
• Experience preparing, reviewing, or supporting quotes, project status reports, work orders, customer communications, contract references, or similar documentation.
• Ability to mentor, train, and support team members while promoting process adherence and consistent customer support practices.
• Ability to work cross‑functionally with Planning, Production, Finance, Quality, Technical Support, Contracts, Business Development, and other support functions.
• Proficiency with Microsoft Office Suite, especially Outlook, Excel, and Word.

WHAT YOU WILL LOVE ABOUT WORKING HERE

At Columbia, we believe great people do their best work when they feel supported, challenged, and valued. We’re more than a workplace, we’re a team built on trust, collaboration, and a shared commitment to doing meaningful work.

We offer a comprehensive benefits package designed to support your health, financial wellness, and work-life balance. Depending on your role, this may include medical, dental, and vision coverage, retirement plans with company contributions, paid time off, and employee wellness resources.

We invest in our people. From training and development opportunities to internal mobility and leadership support, Columbia encourages continuous learning and long-term career growth.

Purpose-Driven Culture

Your work matters here. Every role contributes to our broader mission, and we believe in empowering employees to make an impact, share ideas, and help shape the future of the company.

A Team That Has Your Back

We foster a collaborative, inclusive environment where people are respected, encouraged, and supported. You’ll work alongside talented teammates who care about doing great work, and doing it together.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)