Senior Customer Success Administrator

Energy Exemplar Pty Ltd; United States; On-site; USD 90,000 - 120,000; Full time

Job summary

Energy Exemplar, a global SaaS company powering energy decisions, seeks a Senior Customer Success Administrator to own renewals and lead the CS Administrator team across regions. You will set standards, mentor staff, and accelerate Salesforce and AI tooling adoption to improve speed, accuracy, and scalability.

The role requires 5–8 years in customer success or operations, experience with renewals, multi-region coordination, and strong CRM/data analytics skills to drive data-driven decisions and

Qualifications

• 5–8 years in customer success, admin, or operations in SaaS/enterprise software.
• Experience owning end-to-end contract renewals across multiple regions.
• 1–2+ years leading or coordinating a team.
• Strong Salesforce experience; HubSpot or similar CRM a plus.

Responsibilities

• Mentor administrators and train on Salesforce and AI tools.
• Escalation point for the team and backup coverage for renewals.
• Coordinate responses to RFPs/RFQs/RFIs with cross-functional teams.
• Maintain library of standard responses and pricing inputs.
• Track renewal timelines and share lessons to improve win rates.

Skills

Customer Success

RFP/RFQ/RFI

Team leadership

Salesforce proficiency

Data analytics

Cross-functional collaboration

Problem solving

Tools

HubSpot

CRM platforms

Job description

About Energy Exemplar

In an era where the world is rapidly advancing towards a cleaner future through decarbonization, Energy Exemplar’s mission lies in ‘Empowering Transformative Energy Decisions’. Founded in 1999 in Adelaide, Australia, our award-winning software portfolio encompassing the modeling and simulation platform PLEXOS®, Aurora, and Adapt2, is trusted by innovative organizations across the globe. Through our technology and people, we strive to enable stakeholders from across the entire energy value chain to revolutionize the energy ecosystem and to collaboratively plan and execute for a sustainable energy future with unprecedented clarity, speed, and innovation.

Our impact is global and is being recognized across the industry. Some of our recent accolades include:

• SaaS Company of the Year (2025) – Global Business Tech Awards.
• Environmental Impact Award (2025) – E+E Leaders Awards.
• IPPAI (Independent Power Producers Association of India) Power Awards (2025) - Winners
• Finalist: Platts Global Energy Awards (2024) – Grid Edge category
• Finalist: Reuters Global Energy Transition Awards (2024) – Technologies of Change
• Top 50 Marketing Team (2024) – Voted by the public at the ICON Awards.

How We Work

Energy Exemplar is growing fast around 30% year on year and, that growth is driven by how we work. We trust our team to deliver great results from wherever they work best, whether that’s at home, in the office, or on the move.

We’re a global team that values ownership, integrity, and innovation. You’ll be supported to balance work and life in a way that works for you, and empowered to take initiative, solve problems, and make an impact, regardless of your background, location, or role.

Our four core values, Customer Success, One Global Team, Integrity & Ownership, and Innovation Excellence aren’t just words. They show up in how we collaborate, how we solve, and how we grow together.

About the Role

As a Senior Customer Success Administrator, you will own the operational backbone of our global renewals and customer success processes while acting as the team lead for the Customer Success Administrator team. You will set standards, mentor and guide administrators across regions, and drive the adoption of Salesforce and AI-enabled tooling to make our customer success operations faster, more accurate, and more scalable.

Candidate Requirements & Qualifications

Experience:

• 5-8 years of experience in a customer success, administrative, or operations role within a SaaS, technology, or enterprise software environment.
• Proven experience owning end-to-end contract renewals, managing customer accounts, and optimizing business processes across multiple regions.
• Decent hands-on experience handling RFPs, RFQs, and RFIs, including coordinating responses, compiling commercial and contractual information, and meeting submission deadlines.
• 1-2+ years of experience leading, mentoring, or coordinating a team (formal people management or team lead experience preferred).

Technical & Analytical Skills:

• Advanced proficiency in Salesforce (reports, dashboards, opportunity and renewal management, data quality controls); experience with HubSpot or similar CRM platforms is a plus.
• Hands-on experience with workflow automation tools and data analytics platforms.
• Strong ability to analyze data, generate reports, and translate insights into actionable recommendations for leadership.
• Experience with multi-currency data and global reporting is an advantage.

Certifications & AI Exposure (Preferred, Not Mandatory):

• Salesforce certification (e.g., Salesforce Certified Administrator, Advanced Administrator, or Platform App Builder) is highly desirable.
• Exposure to, or certification in, AI tools (e.g., Claude, ChatGPT, Microsoft Copilot, Salesforce Einstein / Agentforce) and their practical application in reporting, automation, and customer success workflows.
• Curiosity and willingness to pilot new AI-enabled ways of working and help the team adopt them.

Communication & Collaboration:

• Excellent verbal and written communication skills, with the ability to engage effectively across global teams, senior leadership, and customer stakeholders.
• Strong interpersonal skills to build and maintain professional relationships across different cultures and business functions.

Problem-Solving & Decision-Making:

• Ability to think strategically and execute solutions that enhance customer experience and operational efficiency.
• Proactive approach to identifying challenges, escalating risks early, and implementing effective resolutions.

Dependability & Adaptability:

• Self-motivated, proactive, and able to work independently and make decisions with minimal supervision.
• Comfortable in a fast-paced, dynamic environment with evolving priorities, and able to keep the team focused through change.

Key Responsibilities

• Mentor, coach, and train administrators; support onboarding of new hires and build team capability in Salesforce and AI tools.
• Act as the first point of escalation for the team and as backup cover for critical renewal and administrative activities.
• Coordinate and manage responses to customer RFPs, RFQs, and RFIs, working with CSMs, legal, finance, product, and technical teams to deliver complete, accurate, and on-time submissions.
• Maintain a library of standard responses, company information, compliance documents, and pricing inputs to speed up future submissions.
• Track RFP/RFQ timelines, clarification questions, and outcomes, and share lessons learned to improve win rates.

Customer Renewals & Contract Management:

• Own and oversee the renewal process by generating, reviewing, and revising renewal quotes, ensuring alignment with contractual terms and customer needs.
• Review and approve renewal work prepared by the team to ensure accuracy and compliance.
• Collaborate with legal, finance, and sales teams to manage contract amendments and term negotiations, including complex and high-value renewals.

Data Accuracy & CRM Management:

• Own data integrity standards in Salesforce, leading proactive data audits, validation processes, and remediation of data quality issues.
• Utilize CRM systems (e.g., Salesforce, HubSpot) to track customer interactions, update records, and build reports and dashboards that provide data-driven insights to support decision-making.

Cross-Regional Collaboration & Stakeholder Engagement:

• Serve as a strategic partner to Customer Success Managers and regional heads across different geographies, ensuring consistent service delivery and adherence to global best practices.
• Act as a liaison between regional teams and senior leadership, providing reports, team performance updates, and recommendations to enhance customer success strategies.

Process Optimization, Automation & AI Enablement:

• Identify inefficiencies in customer success workflows and lead process improvements to enhance operational effectiveness.
• Leverage automation and AI tools to streamline administrative tasks, including customer engagement campaigns, renewal reminders, risk flagging, and reporting dashboards.
• Champion the adoption of AI-enabled tools within the team, documenting use cases, best practices, and guardrails.

Quarterly Business Review (QBR) Coordination:

• Provide assistance in planning and execution of QBR meetings, ensuring all stakeholders are aligned and materials are prepared in a timely manner.
• Analyze customer data to generate insights that inform QBR discussions and strategic recommendations.

Customer Documentation & Compliance Management:

• Ensure timely processing and storage of key customer documents, including EULAs, invoices, and compliance certificates.
• Maintain and enforce adherence to company and industry standards for document management and confidentiality across the team.

Energy Exemplar is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members. We welcome applications from people of all backgrounds, experiences, identities, and abilities. Please let us know if you require accommodations at any stage of the recruitment process—we’re here to support you in showcasing your full potential.

Energy Exemplar respects your privacy and is committed to protecting the personal data you share during the recruitment process. This Candidate Privacy Notice explains how we collect, use, and protect your personal information when you apply for a role with us.