SENIOR COURT CLERK

Douglasville; Douglasville (GA); In loco; USD 51.000 - 63.000; Tempo pieno

Descrizione del lavoro

City of Douglasville Municipal Court is seeking a Senior Court Clerk to manage complex court calendars and provide advanced case management and courtroom support. You will supervise clerks to ensure timely, accurate court operations and handle legal documents for judicial review and signature.

The role requires coordinating with judges, prosecutors, and city departments, ensuring compliance with GCIC rules, and maintaining confidential information with discretion and professionalism.

Competenze

• Bachelor’s degree or three (3) years of progressively responsible experience in municipal court operations, case management, or a closely related legal environment.
• Experience managing court calendars, preparing legal documents, and working directly with judges, prosecutors, and law enforcement is required.

Mansioni

• Manages the assigned judge’s court calendar, including scheduling hearings, motions, trials, first appearances, and non-jury trial calendars.
• Plans, schedules and monitors court sessions to ensure efficient use of judicial and court resources.
• Monitors case aging and ensures cases are processed and resolved within established timelines.
• Tracks case progress and prepares reports related to assigned caseloads.
• Research case information and responds to requests from the assigned judge.
• Performs courtroom duties during hearings and trials, coordinating paperwork and recording proceedings.
• Prepares court orders, bindovers, subpoenas, and related legal documents.
• Checks inmate status and prepares jail orders related to court appearances.
• Acts as a liaison between the judge, court staff, prosecutors, and other City departments.
• Responds to inquiries from defendants, victims, witnesses, attorneys, and law enforcement.
• Oversees and manages the workload of assigned court clerks and trains staff.
• Reviews daily work to ensure arraignments and materials are prepared accurately.
• Compiles data for departmental reports and maintains records.

Conoscenze

Court Calendar

Case Management

Legal Documentation

Communication

Formazione

Bachelor’s degree or 3 years experience

Strumenti

GCIC system

Court management software

Descrizione del lavoro

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

SENIOR COURT CLERK

Courts Full Time

13 days ago Requisition ID: 1680

Salary Range: $57,184.56 To $57,184.56 Annually

JOB SUMMARY

The Senior Court Clerk is responsible for managing a complex court calendar within the City of Douglasville Municipal Court. This position provides advanced case management, courtroom support, and administrative oversight for an assigned judge and supervises the work of assigned court clerks to ensure timely, accurate, and legally compliant court operations.

ESSENTIAL JOB FUNCTIONS

Court Calendar & Case Management

• Manages the assigned judge’s court calendar, including scheduling hearings, motions, trials, first appearances, and non-jury trial calendars.
• Plans, schedules and monitors court sessions to ensure efficient use of judicial and court resources.
• Monitors case aging and ensures cases are processed and resolved within established timelines, including the 120-day requirement.
• Tracks case progress and prepares reports related to assigned caseloads.
• Research case information and responds to requests from the assigned judge, including preparing correspondence and court documentation.
• Performs courtroom duties during hearings and trials, including coordinating paperwork, recording proceedings, and providing procedural guidance to attorneys and staff.
• Prepares court orders, bindovers, subpoenas, accusations, and related legal documents for judicial review and signature.
• Checks inmate status and prepares jail orders related to court appearances.
• Acts as a liaison between the assigned judge, court staff, prosecutors ,and other City departments.

Legal Processing & Compliance

• Receive and review documentations such as discovery motions, pleadings, warrants, traffic reports, calendars, and other court documentation within legally mandated timelines.
• Prepares bindovers to State Court and Superior Court.
• Drafts accusations for additional charges related to traffic, zoning, and local ordinance violations when identified through the prosecutors officer.
• Updates criminal background information case dispositions and related data in court and criminal justice systems.

Prosecutorial & Law Enforcement Coordination

• Provides administrative and case support to the Prosecutor’s Office.
• Prepares non-jury trial files and calendars and submits completed files to the Prosecutor at least two weeks prior to scheduled trial dates.
• Retrieves incidents, accidents, supplemental reports, and related video evidence.
• Coordinates witness availability and resolve conflicts by reviewing officer leave requests and attorney conflict notices.
• Requests certified driver history records and research case dispositions from other courts.

Public & Stakeholder Interaction

• Responds to inquiries from defendants, victims, witnesses, attorneys, and law enforcement agencies in person and by telephone.
• Provides guidance regarding diversion programs, court-appointed attorney requests, court procedures, and case status.
• Oversees and manages the workload of assigned court clerks.
• Trains, mentors, and coaches court clerks to ensure compliance with court procedures and legal standards.
• Reviews daily work of assigned clerks to ensure arraignments and case materials are prepared accurately and timely.

Records & Reporting

• Compiles data for departmental reports and maintains computerized and hard-copy case records.
• Processes and files court-related documents in accordance with retention and confidentiality requirements.

Performs other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of court operations, law enforcement recordkeeping practices, confidentiality requirements, and applicable City policies, ordinances, and state and federal laws.
• Knowledge of Georgia Crime Information Center (GCIC) rules, regulations, and compliance standards.
• Knowledge of modern office practices, clerical procedures, records management, and basic bookkeeping and accounting principles.
• Skill to operate computers, court management systems, and databases to accurately enter, retrieve, and maintain records and reports.
• Skill to utilize GCIC systems to run criminal history, driver history, and related law enforcement reports in compliance with established protocols.
• Ability to read, interpret, and apply legal terminology, technical reports, and court-related documentation.
• Ability to handle confidential, sensitive, and legally protected information with discretion and professionalism.
• Ability to maintain accurate, complete, and well-organized records and prepare routine and monthly reports.
• Ability to communicate clearly and professionally, both orally and in writing, including interactions with attorneys, law enforcement personnel, and the public.
• Ability to remain composed under pressure, manage stressful or confrontational situations, and establish effective working relationships with diverse stakeholders.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

Bachelor’s degree or three (3) years of progressively responsible experience in municipal court operations, case management, or a closely related legal environment. Experience managing court calendars, preparing legal documents, and working directly with judges, prosecutors, and law enforcement is required.

An equivalent combination of education, training, and experience may be considered.

CERTIFICATION, LICENSE, AND SPECIAL REQUIREMENTS (Recommended)

• Georgia Crime Information Center(GCIC) certification preferred or must be obtained within a designated timeframe.
• Ability to obtain and maintain access to criminal justice information systems.

PHYSICAL DEMANDS

The work requires sedentary activity performed primarily while seated at a desk, with periodic standing and walking. Duties involve light lifting, repetitive hand and finger motions, speaking and hearing, visual acuity, and sustained mental concentration to process court documents, operate computer systems, and manager detailed records accurately.

WORK ENVIRONMEN T

The work is typically performed in an office and courtroom setting. The environment may periodically involve unanticipated demands, interruptions, or time-sensitive requirements and requires the ability to work with confidential, sensitive, and legally protected information while maintaining professionalism and accuracy.