Senior Coordinator for College Advancement

SUNY Geneseo; Town of Geneseo (NY); In loco; USD 90.000 - 130.000; Tempo pieno

Descrizione del lavoro

CASE international seeks an Executive Operations professional to advance divisional priorities and coordinate strategic initiatives. The role serves as the VPCA/ED liaison and leads board and committee operations, ensuring governance compliance and effective communication across Advancement units and campus partners.

Responsibilities include briefing material preparation, project oversight, stakeholder engagement, and donor stewardship coordination, with flexibility for after-hours events.

Competenze

• Bachelor’s degree or equivalent in a relevant field.
• 3+ years of professional experience supporting senior leadership.
• Proven ability to manage confidential information and sensitive matters.
• Experience coordinating complex projects, meetings, and executive communications.
• Ability to work evenings and weekends for meetings and events.
• Strong written, verbal, interpersonal, and organizational skills.

Mansioni

• Serve as the primary VPCA/ED liaison for divisional priorities and strategic objectives.
• Coordinate implementation and monitoring of divisional initiatives and executive priorities.
• Lead special projects and executive initiatives for the VPCA/ED.
• Facilitate communication among Advancement units and campus partners.
• Prepare briefing materials, reports, recommendations, and executive correspondence.

Conoscenze

Bachelor’s degree

Stakeholder management

Project coordination

Event coordination

Discretion with confidential info

Evenings/weekends availability

Diversity & inclusion

Formazione

Bachelor’s degree in business administration, communications, public administration, higher education administration, or related field

Descrizione del lavoro

Executive Operations and Strategic Coordination

Serve as the primary VPCA/ED in advancing divisionalpriorities and strategic objectives.

Coordinate the implementation and monitoring of divisional strategic initiativesand executive priorities.

Manage special projects and executive initiatives on behalf of the VPCA/ED.

Facilitate communication and collaboration among Advancement units andcampus partners.

Research, analyze, and prepare briefing materials, reports, recommendations,and executive correspondence.

Monitor progress toward divisional goals and identify issues requiring executiveattention.

Represent the VPCA/ED in meetings, committees, and project teams asassigned.

Foundation Board Coordination and Support

In partnership with VPCA/ED serve as the primary administrator and coordinator forFoundation Board related operations and activities.

Coordinate Board and committee meeting functions as well as facilitation of onboarding, orientations, etc.

Manage BoardEffect and Foundation records.

Coordinate Board communications, resolutions, agendas, governancedocumentation, including preparation and distribution of board and committeematerials, minutes, executive summaries, and follow-up communications.

Ensure compliance with Foundation bylaws, policies, and governance practices.

Serve as a liaison to Foundation committee chairs and support the work of boardcommittees, including Executive, Finance, Audit, Development, andCommunications.

Coordinate and Manage the annual calendar of Foundation Board and committeemeetings, including collaboration with Foundation leadership, committee chairs,and Advancement staff to support priorities and board engagement activities.

Work in collaboration with Advancement team and campus community asneeded to organize event venues, agendas, travel information, and otheractivities for Board meetings and other sponsored events.

Executive Constituent Relations and Stewardship

Support executive-level engagement with key institutional stakeholders.

In collaboration with the Advancement team, coordinate interactions for the Vice-President/ED (and President where applicable) with major donors, donorprospects, Foundation board members, alumni leaders, and external partners.

Facilitate executive correspondence and stewardship communications.

Support donor cultivation and engagement initiatives in partnership withAdvancement leadership.

Maintain professional relationships with high-profile constituents while exercisingdiplomacy and discretion.

Assist as needed in the coordination of stewardship and recognition activities fordonors, including oversight of the VPCA/ED donor acknowledgment processesand ongoing stewardship communications.

Coordinate executive and donor engagement plans, visit logistics, briefingmaterials, and follow-up actions to strengthen constituent relationships andsupport fundraising objectives.

Advancement Operations and Process Improvement

Lead initiatives that strengthen operational effectiveness across College Advancement.

Evaluate workflows and recommend operational improvements.

Develop and document business processes that improve efficiency and

compliance.

Identify opportunities for process automation and technology enhancement.

Coordinate implementation of operational improvement initiatives.

Monitor division-wide projects and administrative processes.

Coordinate constituent information updates, data quality initiatives, and reportingactivities in Advancement systems and CRM platforms.

Support identification management, constituent record maintenance, andreporting processes to ensure data integrity and accuracy.

Work collaboratively with Advancement Services to support reporting, prospectmanagement, stewardship tracking, and operational projects.

Financial and Resource Coordination

Provide oversight and coordination for Advancement budgets.

Monitor budgets for Foundation Board operations, donor engagement activities,executive travel, stewardship programs, and special events.

Coordinate financial planning for board meetings and strategic events, trackingcommitments, expenditures, and available balances while ensuring alignment

with approved budgets.

Prepare budget summaries, spending forecasts, and financial reports forleadership review and decision-making.

Monitors and tracks operational budgets across assigned programs, events, andinitiatives, ensuring expenditures align with approved budget allocations and

organizational priorities.

Maintains budget-to-actual expenditure reports; analyzes spending trends,identifies variances, and prepares regular summary reports and projections for

leadership review.

Develops and maintains tracking tools and dashboards to monitor commitments,encumbrances, expenditures, and available balances for operational and event-

related budgets.

Support fiscal planning and stewardship initiatives.

Ensure compliance with institutional and Foundation financial policies.

Technology, Data Governance and Reporting

Serve as a functional lead for Advancement operational systems.

Promote data integrity and reporting accuracy across Advancement systems.

Coordinate reporting requests and operational analytics.

Identify opportunities to leverage technology to improve productivity and service.

Support implementation of new technologies, automated processes, andreporting solutions.

Confidential Support and Institutional Representation

Provide support on matters involving significant institutional sensitivity.

Support executive decision-making related to fundraising strategy, Foundationoperations, and organizational initiatives.

Coordinate confidential projects and communications.

Exercise exceptional judgment in handling sensitive information.

Represent the interests of the VPCA/ED and College Advancement divisionprofessionally and effectively.

• Bachelor’s degree in business administration, communications, public administration, higher education administration, or a related field; or an equivalent combination of education and experience.
• Three or more years of progressively responsible professional level experience supporting senior leadership.
• Ability to establish and maintain effective working relationships with internal and external stakeholders, including donors, trustees, and senior executives.
• Experience managing highly confidential information and sensitive institutional matters.
• Demonstrated experience coordinating complex projects, meetings, events, and executive communications.
• Ability to work evenings and weekends in support of meetings, events, and college functions.
• Outstanding written, verbal, interpersonal, and organizational skills.
• Ability to exercise independent judgment and discretion in a fast-paced environment.
• Demonstrates a commitment to diversity, equity, inclusion, and belonging.
• Candidates for this position must be eligible to work in the United States. VISA sponsorship is not offered.