Senior Coordinator, Executive Support

Columbia University in the City of New York; New York (NY); On-site; USD 70,000 - 75,000; Full time

Job summary

Columbia University in the City of New York seeks a Senior Coordinator, Executive Support to provide high-level administrative support for the Office of the President.

The role requires independent judgment, handling confidential materials, and managing complex schedules and presidential logistics.

Qualifications

• Bachelor’s degree required. Two years of related experience preferred.
• Must demonstrate knowledge of modern office practices and procedures.
• Excellent judgment, tact, and discretion in handling confidential matters.
• Strong customer service orientation and superior verbal and written communication skills.
• Proven ability to manage multiple tasks and competing priorities.
• Highly proficient Microsoft Office skills, including Outlook, Excel, and database reporting.

Responsibilities

• Provides executive-level administrative support to office leadership, including calendar management, database and contact management, travel research and booking, event staffing, and telephone coverage.

Skills

Calendar management

Travel booking

Executive support

Database management

Education

Bachelor’s degree

Tools

Microsoft Office

Outlook

Excel

Job description

• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35
• Salary Range: $70,000 - $75,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

The Senior Coordinator, Executive Support provides high-level executive and administrative support for the Office of the President, exercising independent judgment, discretion, and professionalism in managing sensitive requests, complex schedules, confidential materials, executive logistics, and high-level constituent interactions. The position supports the effective operation of the office by assessing priorities, resolving administrative issues, recommending process improvements, and ensuring accurate, timely, and confidential support for senior leadership and presidential office functions.

Responsibilities

• Provides executive-level administrative support to office leadership, including calendar management, database and contact management, travel research and booking, event staffing, and telephone coverage.


• Contributes to executive-level administrative support to the President and to office leadership, including managing meetings and contacts databases, making venue reservations, coordinating logistics, preparing meeting materials, ensuring up to date internal record keeping and documentation, and providing support for complex and evolving presidential and executive calendars.


• Reviews, researches, and routes/directs incoming correspondence for the Office of the President. Drafts, proofreads, manages, and executes outgoing correspondence on behalf of the Office of the President. Maintains and manages detailed and up-to-date digital and hard copy files and database records of incoming and outgoing correspondence.


• Opens, closes, and manages all aspects of the reception area of the Office of the President suite in Low Library, ensuring excellencein the visitor experience: Welcomes and assists visitors, answers and manages multiple phone lines, and relays messages with sound judgment and professionalism. Ensures the highest level of diplomacy and discretion in all interactions.


• Serves as a key point of contact within the office for senior University administrators, Deans, Trustees, and other high-level constituents.


• Promotes collaboration and operational excellence across the office, ensuring efficiency, accuracy, and high-quality work product.


• Assumes other responsibilities as assigned.

Minimum Qualifications

• Bachelor’s degree required. Minimum two years of related experience.

Additional Position-Specific Minimum Qualifications

• Demonstrated knowledge of modern office practices and procedures.


• Must be punctual and available to work occasional early mornings, evenings, and weekends, as needed


• Excellent judgment, tact, and discretion in handling confidential matters.


• Strong customer service orientation and superior verbal and written communication skills.


• Proven ability to manage multiple tasks and competing priorities.


• Highly proficient Microsoft Office skills, including the ability to utilize advanced features in Outlook, create complex spreadsheets, manage databases, and generate reports, are a necessity.

Preferred Qualifications

• Prior experience supporting an executive level office or position strongly preferred.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.